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Staff 2018/19 - Date appointed at current higher education provider (HEP)

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Staff 2018/19

Fields required from institutions in All fields

Date appointed at current higher education provider (HEP)


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Typefield
Short nameDATEFHEI
Description

This field records the date on which staff started their current period of continuous service with the reporting higher education provider (HEP)

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All staff where any Contract.TERMS is coded 1 or 2

Notes

For the purposes of this field, the current HEP includes all its predecessor HEPs.

All date fields in the Staff record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the Staff record.

This field must be updated when a break in continuous service occurs regardless of the length of the break. If there has been a break in continuous service Person.DATEFHEI will not be the same as the date of the first appointment that the staff held with the HEP. It is therefore essential that the original Person.STAFFID is retained where breaks in service occur in order to facilitate tracking.

For records where this data is required and in the small number of cases where the Person.DATEFHEI is not known an empty element should be returned e.g.

<DATEFHEI></DATEFHEI>

Examples

Multiple contracts with no break in continuous service:

If an individual holds two contracts, one of which is a fixed length contract from 29 January 2005 to 29 January 2011, and the other a permanent contract that was issued on 1 December 2010. Details of both contracts must be returned and this field should be returned as '2005-01-29'.

Multiple contracts with a break in continuous service:

If an individual holds two contracts, one of which is a fixed length contract from 29 January 2005 to 29 January 2011, and the other a permanent contract that was issued on 10 February 2011. Details of both contracts must be returned and this field should be returned as '2011-02-10'.

Quality rules
Quality rules to follow
Part of
Field length10
Minimum occurrences0
Maximum occurrences1
Schema components
Element: DATEFHEI
Data type: DateType
OwnerInformation Standards Board - Aligned Data Definitions
Version1.0

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