Staff 2018/19 - Ethnicity
Fields required from institutions in All fields
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This field records the ethnicity of the member of staff, on the basis of their own self-assessment
|Applicable to||England Northern Ireland Scotland Wales|
|Valid entries and labels|
Ethnicity is recorded on the basis of the member of staff's own self-assessment.
The coding frame is designed to be as consistent as possible with previous Staff collections. However, due to changes in the census categories, previous codes '11 White - British' or '12 White - Irish' are no longer valid. Staff at higher education providers (HEPs) in England, Wales and Northern Ireland previously returned as '11 White - British' or '12 White - Irish' should now be returned as '10 White'. At the request of Scottish Funding Council, staff at HEPs in Scotland previously returned as '11 White - British' or '12 White - Irish' should now be returned as '19 Other White background'.
Code 80 'Other ethnic background' should be used when a member of staff indicates their ethnicity as something not included in the coding frame.
Code 90 'Not known' can be used when a member of staff genuinely does not know their ethnicity, for example individuals who were adopted.
Code 98 'Information refused' should be returned when a member of staff has explicitly refused to provide the information.
Please note that the coverage of the coding frame is different for each of the administrations, only codes that are marked with 'Y' can be used for that administration. This is shown in the following table:
The Equality Challenge Unit (ECU) has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. These resources can be found at Equality Challenge Unit. If you have any further queries regarding equality monitoring, please email ECU at [email protected].
Equality Challenge Unit (ECU) suggested question: “What is your ethnic group?
For best practice, ECU advise that when providing categories of response, providers list these in alphabetical order of high-level category e.g. "Asian" categories, "Arab", "Black…
As far as possible ECU recommends alignment with the 2011 Census categories for both staff and students.
For information, ECU also recommends to HEIs that they monitor white minority ethnic groups in more detail as there are specific issues for staff and students who identify as groups within ‘white other’."
When collecting this data, providers can choose to use the answer option 'Prefer not to say' which can be mapped to 'Information Refused'.
Quality rules to follow
|Reason required||To monitor equal opportunities issues in the higher education sector and support higher education providers (HEPs) in meeting their obligations under the Equality Act 2010|
Data type: ETHNICCodeContentType
|Owner||Equality Challenge Unit (ECU)|
Contact Liaison by email or on +44 (0)1242 388 531.