HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Contract.SIGRES Person.REFUOA2021 |
1.3 | Coverage has been updated for these fields to clarify that they are optional for the 2018/19 collection. | Version 1.4 (2019-09-03) | Entity, Field, Schema | |
| Person.NATION | 1.2 | The valid entry MM Burma [Myanmar] has been updated to 'Myanmar (Burma) [The Republic of the Union of Myanmar]'. This follows a change in the labels used by the National Statistics Country Classification, which align with the labels used by ISO-3166. | Version 1.3 (2019-08-05) | Entity, Field, Schema | |
| Clinical academic salary values | 1.0 | This document has been added under the 'Further guidance' section of the coding manual, describing the salary values of clinical academic staff (please note that these will be updated with the figures for Northern Ireland when they are received) | Version 1.3 (2019-08-05) | Documentation | |
| Derived field specifications | n/a | The derived fields relating to REF have been updated - more information can be found in the derived field revisions. | Version 1.3 (2019-08-05) | Documentation | |
| File structures for downloadable files | 1.1 | The downloadable files have been updated with the addition of the 'Expected governor population' definition and table. | Version 1.3 (2019-08-05) | Documentation | |
| Fixed database facility | n/a | A link to the Fixed database facility has been added under the 'Submission process and quality assurance' section of the coding manual. | Version 1.3 (2019-08-05) | Documentation | |
| Single pay spine | 1.0 | This document has been added under the 'Further guidance' section of the coding manual, containing pay spine information for academic and support staff. | Version 1.3 (2019-08-05) | Documentation | |
| Contract.SIGRES | 1.2 | Coverage and guidance have been updated to clarify how to meet Category A eligibility. | Version 1.2 (2019-05-02) | Field, Guidance, Schema | |
| Person.CLINARD | 1.1 | Guidance has been updated to state that providers should account for the award from when it is paid to the individual. | Version 1.2 (2019-05-02) | Field, Guidance, Schema | |
| Person.DISABLE | 1.2 | Guidance has been updated to state that providers are expected to collect this information annually. | Version 1.2 (2019-05-02) | Field, Guidance, Schema | |
| Person.REFUOA2021 | 1.2 | Coverage has been updated to clarify which staff are eligible to be returned as Category A within REF2021. | Version 1.2 (2019-05-02) | Field, Guidance, Schema | |
| Derived field specifications | n/a | The derived fields relating to REF have been updated - more information can be found in the derived field revisions. | Version 1.2 (2019-05-02) | Documentation | |
| Contract.RESAST | 1.1 | Guidance has been updated following the publication of 'Guidance on Submissions' by Research England. | Version 1.1 (2019-03-27) | Field, Guidance, Schema | |
| Contract.SIGRES | 1.1 | Guidance has been updated following the publication of 'Guidance on Submissions' by Research England. | Version 1.1 (2019-03-27) | Field, Guidance, Schema | |
| Person.Governor | 1.1 | The guidance has been updated to state that what is returned in the Staff record will be cross checked with the HEBCI record. The description has also been updated to clarify the reporting year for returning Governors. | Version 1.1 (2019-03-27) | Entity, Field, Guidance, Schema | |
| Person.CURACCDIS | 1.1 | The description for this field has been updated at the request of Research England in relation to REF 2021. | Version 1.1 (2019-03-27) | Field, Guidance, Schema | |
| Person.NATION | 1.1 | Valid entries 'SZ - Swaziland' has been updated to 'Eswatini' and 'MK - Macedonia [Macedonia, The Former Yugoslav Republic of]' has been updated to 'North Macedonia'. This follows a change in the labels used by the National Statistics Country Classification, which align with the labels used by ISO-3166. | Version 1.1 (2019-03-27) | Field, Guidance, Schema | |
| Person.NATIOND | 1.1 | Coverage and guidance updated to promote the return of this field for all staff, including governors. | Version 1.1 (2019-03-27) | Coverage, Field, Guidance, Schema | |
| Person.REFUOA2021 | 1.1 | Coverage has been amended as it stated that Contract.SIGRES was upon the Person entity. Guidance has been updated following the publication of 'Guidance on Submissions' by Research England. | Version 1.1 (2019-03-27) | Coverage, Field, Guidance, Schema | |
| Coverage of the record | 1.1 | The description of overseas staff has been amended within the coverage of the record. This is at the request of Research England. | Version 1.1 (2019-03-27) | Documentation | |
| Credibility reporting definitions | 1.0 | The Credibility reporting definitions have been released under the 'Submission process and quality assurance' section. This aids providers to be able to see what information is in each credibility report table. | Version 1.1 (2019-03-27) | Documentation | |
| Derived field specifications | n/a | The Derived field specifications have been released under the 'Data specification' section of the coding manual. | Version 1.1 (2019-03-27) | Documentation | |
| Download Amalgamation tool | n/a | A link to the downloadable amalgamation tool has been added, to aid providers merging multiple smaller XML files into one large file for submission. | Version 1.1 (2019-03-27) | Documentation | |
| Download HESA XML data entry tool | n/a | This program has been added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. | Version 1.1 (2019-03-27) | Documentation | |
| File structures for downloadable files | 1.0 | The file structures for downloadable files has been added under the 'Submission process and quality assurance' section, this provides an overview of what is included within the downloadable files from the data collection system. | Version 1.1 (2019-03-27) | Documentation | |
| How to use the HESA XML data entry tool | 1.0 | This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it. | Version 1.1 (2019-03-27) | Documentation | |
| Quality rules | n/a | The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.1 (2019-03-27) | Documentation | |
| REF to Cost Centre Mapping | n/a | A document has been provided under the 'Further guidance' section to aid the return of REF Units Of Assessment against Cost Centres. | Version 1.1 (2019-03-27) | Documentation | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.1 (2019-03-27) | Documentation | |
| Person.Governor | 1.0 | The maximum occurrences that this entity can occur has been changed from 1 to Unbounded for the 2018/19 collection to allow for more than one governor contract to be returned. | Version 1.0 (2018-11-12) | Entity, Schema | |
| Person.REFUOA2021 | 1.0 | New field for 2018/19 collection | Version 1.0 (2018-11-12) | Field, Schema | |
| Contract.SIGRES | 1.0 | New field for 2018/19 collection | Version 1.0 (2018-11-12) | Field, Schema | |
| Coding activities and HESA cost centres | 1.0 | This document has been added under the 'Further guidance' section. | Version 1.0 (2018-11-12) | Documentation | |
| Combined levels | 1.0 | This document has been added under the 'Further guidance' section. | Version 1.0 (2018-11-12) | Documentation | |
| Coverage of the record | 1.0 | This document has been added under the 'Data specification' section. | Version 1.0 (2018-11-12) | Coverage, Guidance | |
| Data collection schedule | 1.0 | This document has been added under the 'Overview' section. | Version 1.0 (2018-11-12) | Documentation | |
| File structure | 1.0 | This document has been added under the 'Data specification' section. | Version 1.0 (2018-11-12) | Guidance | |
| FTE vs FPE | 1.0 | This document has been added under the 'Further guidance' section. | Version 1.0 (2018-11-12) | Documentation | |
| Template exit survey | 1.0 | This document has been added under the 'Further guidance' section. | Version 1.0 (2018-11-12) | Documentation | |
| Publication of known changes | 1.0 | Publication of known changes for the 2018/19 Staff record. | Version 1.0 (2018-11-12) | Documentation |
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