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Student record 2018/19

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File structures for downloadable files - HE continuity reports A, B and C


Version 1.0 Produced 2019-05-23

HE continuity report A - Linked instances: data inconsistencies

This file is available as an XML file or as a CSV (comma separated value) file.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Institution.NUMHUS Student instance identifier NUMHUS 20
Course.CTITLE Course title CTITLE 255
CTITLE_T Course title - from Continuity Register CTITLE_T 255
Student.OWNSTU Provider's own identifier for student OWNSTU 20
OWNSTU_T Provider's own identifier for student - from Continuity Register OWNSTU_T 20
Course.COURSEAIM General qualification aim of course COURSEAIM 3
COURSEAIM_T General qualification aim of course - from Continuity Register COURSEAIM_T 3
Instance.COMDATE Start date of instance COMDATE 10
COMDATE_T Start date of instance - from Continuity Register COMDATE_T 10
Instance.MODE Mode of study MODE 2
MODE_T Mode of study - from Continuity Register MODE_T 2
EntryProfile.POSTCODE Postcode POSTCODE 8
POSTCODE_T Postcode - from Continuity Register POSTCODE_T 8
NAMECAT Name from incoming data1 NAMECAT 102
NAMECAT_T Name from Continuity Register NAMECAT_T 102
EntryProfile.DOMICILE Domicile DOMICILE 2
DOMICILE_T Domicile - from Continuity Register DOMICILE_T 2
Student.ETHNIC Ethnicity ETHNIC 2
ETHNIC_T Ethnicity - from Continuity Register ETHNIC_T 2
Student.SEXID Sex identifier SEXID 1
SEXID_GENDER_T Sex identifier or Gender2 – a hybrid field (SEXID_GENDER_T) from Continuity Register fields SEXID and GENDER. SEXID_GENDER_T 1
Student.BIRTHDTE Date of birth BIRTHDTE 10
BIRTHDTE_T Date of birth - from Continuity Register BIRTHDTE_T 10
Course.COURSEID Course identifier COURSEID 30
COURSEID_T Course identifier - from Continuity Register COURSEID_T 30
Instance.PHDSUB PhD submission date PHDSUB 10
PHDSUB_T PhD submission date - from Continuity Register PHDSUB_T 10
Instance.RCSTDNT Research council student RCSTDNT 2
RCSTDNT_T Research council student - from Continuity Register RCSTDNT_T 2
XTARIFF Tariff score on input XTARIFF 4
XTARIFF_T Tariff score on input - from Continuity Register XTARIFF_T 4
EntryProfile.ACCESS Access programmes ACCESS 1
ACCESS_T Access programmes - from Continuity Register ACCESS_T 1
EntryProfile.ARTICLN Articulation ARTICLN 1
ARTICLN_T Articulation - from Continuity Register ARTICLN_T 1
EntryProfile.MARSTAT Marital status MARSTAT 2
MARSTAT_T Marital status - from Continuity Register MARSTAT_T 2
EntryProfile.NIDEPEND Dependents on entry NIDEPEND 2
NIDEPEND_T Dependents on entry - from Continuity Register NIDEPEND_T 2
EntryProfile.PARED Parental education PARED 1
PARED_T Parental education - from Continuity Register PARED_T 1
EntryProfile.PGCECLSS PGCE class of undergraduate degree PGCECLSS 2
PGCECLSS_T PGCE class of undergraduate degree - from Continuity Register PGCECLSS_T 2
EntryProfile.PGCESBJ1 PGCE subject of undergraduate degree PGCESBJ1 4
PGCESBJ1_T PGCE subject of undergraduate degree - from Continuity Register PGCESBJ1_T 4
EntryProfile.PGCESBJ2 PGCE subject of undergraduate degree PGCESBJ2 4
PGCESBJ2_T PGCE subject of undergraduate degree - from Continuity Register PGCESBJ2_T 4
EntryProfile.PGCESBJ3 PGCE subject of undergraduate degree PGCESBJ3 4
PGCESBJ3_T PGCE subject of undergraduate degree - from Continuity Register PGCESBJ3_T 4
EntryProfile.PREVINST Last institution attended PREVINST 8
PREVINST_T Last institution attended - from Continuity Register PREVINST_T 8
EntryProfile.RELIGION Religion RELIGION 1
RELIGION_T Religion - from Continuity Register RELIGION_T 1
EntryProfile.SEC Socio-economic classification SEC 1
SEC_T Socio-economic classification - from Continuity Register SEC_T 1
EntryProfile.SOC2000 Occupation code SOC2000 4
SOC2000_T Occupation code - from Continuity Register SOC2000_T 4
EntryProfile.UCASAPPID UCAS Application Number UCASAPPID 9
UCASAPPID_T UCAS Application Number - from Continuity Register UCASAPPID_T 9
EntryProfile.YRLLINST Year left last institution YRLLINST 4
YRLLINST_T Year left last institution - from Continuity Register YRLLINST_T 4
Instance.OWNINST Provider's own identifier for instance OWNINST 30
OWNINST_T Provider's own identifier for instance - from Continuity Register OWNINST_T 30
Course.TTCID Teacher training course TTCID 1
TTCID_T Teacher training course - from Continuity Register TTCID_T 1
EntryProfile.QUALENT3 Highest qualification on entry QUALENT3 3
QUALENT3_T Highest qualification on entry - from Continuity Register QUALENT3_T 3
Instance.FUNDCODE Fundability code FUNDCODE 1
FUNDCODE_T Fundability code - from Continuity Register FUNDCODE_T 1
Instance.OWNCOURSEID Own course identifier OWNCOURSEID 50
OWNCOURSEID_T Own course identifier - from Continuity Register OWNCOURSEID_T 50
Instance.INTERCALATE Intercalation INTERCALATE 2
INTERCALATE_T Intercalation - from Continuity Register INTERCALATE_T 2
CONTINUITY_CLINICAL Medical, dentistry or veterinary subject marker CONTINUITY_CLINICAL 1
CONTINUITY_CLINICAL_T Medical, dentistry or veterinary subject marker - from Continuity Register CONTINUITY_CLINICAL_T 1
Instance.FUNDLEV Level applicable to funding council HESES FUNDLEV 2
FUNDLEV_T Level applicable to funding council HESES - from Continuity Register FUNDLEV_T 2
Instance.CARELEAVER Care leaver / Looked after status CARELEAVER 2
CARELEAVER_T Care leaver / Looked after status - from Continuity Register CARELEAVER_T 2
EntryProfile.SOC2010 Occupation code SOC2010 4
SOC2010_T Occupation code - from Continuity Register SOC2010_T 4
Student.SCN Scottish Candidate Number SCN 9
SCN_T Scottish Candidate Number - from Continuity Register SCN_T 9
Instance.EXCHANGE Exchange or visiting student EXCHANGE 1
EXCHANGE_T Exchange or visiting student - from Continuity Register EXCHANGE_T 1
Instance.PROGTYPE Programme type - from Continuity Register PROGTYPE 2
PROGTYPE_T Programme type - from Continuity Register PROGTYPE_T 2
Instance.FUNDMODEL Funding model - from Continuity Register FUNDMODEL 2
FUNDMODEL_T Funding model - from Continuity Register FUNDMODEL_T 2
POPGRP Population Group (PI, Other, CE or FE) POPGRP 5
POPGRP_T Population Group (PI, Other, CE or FE)- from Continuity Register POPGRP_T 5
XYEARM01 Last year in which an active record for a UHN was sent to HESA XYEARM01 4
WARNON Lists the checks that the record has failed. It is a comma separated list of the continuity check codes for all the rules triggered for this instance. WARNON 150

Download: XML Schema for HE continuity report A file.

Notes:

1SURNAME (up to 100 characters) + ',' + FNAMES (first character)

2From the Continuity Register - If SEXID is null use GENDER otherwise use SEXID.

HE continuity reports B and C - Continuing or Expected instances not previously returned

This file is available as an XML file or as a fixed length file.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
HUSID_T HESA unique student identifier - from Continuity Register HUSID_T 13
NAMECAT Name from incoming data1 NAMECAT 102
NAMECAT_T Name from Continuity Register NAMECAT_T 102
Student.BIRTHDTE Date of birth BIRTHDTE 10
BIRTHDTE_T Date of birth - from Continuity Register BIRTHDTE_T 10
Student.OWNSTU Provider's own identifier for student OWNSTU 20
OWNSTU_T Provider's own identifier for student - from Continuity Register OWNSTU_T 20
Instance.NUMHUS Student instance identifier NUMHUS 20
NUMHUS_T Student instance identifier - from Continuity Register NUMHUS_T 20
Course.COURSEAIM General qualification aim of course COURSEAIM 3
COURSEAIM_T General qualification aim of course - from Continuity Register COURSEAIM_T 3
Course.CTITLE Course title CTITLE 255
CTITLE_T Course title - from Continuity Register CTITLE_T 255
Instance.COMDATE Start date of instance COMDATE 10
COMDATE_T Start date of instance - from Continuity Register COMDATE_T 10
Instance.MODE Mode of study MODE 2
MODE_T Mode of study - from Continuity Register MODE_T 2
QualificationsAwarded.QUAL Qualification awarded QUAL 3
QUAL_T Qualification awarded - from Continuity Register QUAL_T 3
Instance.ENDDATE End date of instance ENDDATE 10
ENDDATE_T End date of instance - from Continuity Register ENDDATE_T 10
Instance.NOTACT Suspension of active studies NOTACT 1
NOTACT_T Suspension of active studies - from Continuity Register NOTACT_T 1
Instance.RSNEND Reason for ending instance RSNEND 2
RSNEND_T Reason for ending instance - from Continuity Register RSNEND_T 2
Course.COURSEID Course identifier COURSEID 30
COURSEID_T Course identifier - from Continuity Register COURSEID_T 30
Instance.OWNINST Provider's own identifier for instance OWNINST 30
OWNINST_T Provider's own identifier for instance - from Continuity Register OWNINST_T 30
Course.TTCID Teacher training course TTCID 1
TTCID_T Teacher training course - from Continuity Register TTCID_T 1
Instance.OWNCOURSEID Own course identifier OWNCOURSEID 50
OWNCOURSEID_T Own course identifier - from Continuity Register OWNCOURSEID_T 50
POPGRP Population group (PI, Other, CE or FE) POPGRP 5
POPGRP_T Population group (PI, Other, CE or FE) - from Continuity Register POPGRP_T 5
XYEARM01 Last year in which an active record for a UHN was sent to HESA XYEARM01 4
WARNON Lists the checks that the record has failed WARNON 150

Download: XML Schema for HE continuity report B file.

Download: XML Schema for HE continuity report C file.

Notes:

1SURNAME (up to 100 characters) + ',' + FNAMES (first character)


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