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HESA Student record 2018/19

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File structures for downloadable files - Expected instance population (HE and FE)

Version 1.0 Produced 2019-05-23

HE expected instance population

The HE expected instance population download is a list of students for whom a record is expected in the 2016/17 return. The list consists of HE level records that have been returned as 'live' in 2016/17.

This file is available as an XML file.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance identifier NUMHUS 20
Instance.CAMPID Campus identifier CAMPID 1
NAMECAT (* see below) Name concatenation NAMECAT 102
Course.COURSEAIM General qualification aim of course COURSEAIM 3
Course.CTITLE Course title CTITLE 255
Student.OWNSTU Provider's own identifier for student OWNSTU 20
CONTINUITY_STATUS (* see below) Continuity register status STATUS 2
YEAR (* see below) The year this record was last active YEAR 4
Instance.COMDATE Start date of instance COMDATE 10
EntryProfile.POSTCODE Postcode POSTCODE 8
Student.ETHNIC Ethnicity ETHNIC 2
EntryProfile.DOMICILE Domicile DOMICILE 2
EntryProfile.YRLLINST Year left last provider YRLLINST 4
EntryProfile.UCASAPPID UCAS Application Number UCASAPPID 9
Instance.OWNINST Provider's own identifier for instance OWNINST 30
Course.TTCID Teacher training course TTCID 1
EntryProfile.QUALENT3 Highest qualification on entry QUALENT3 3
Student.SEXID Sex identifier SEXID 1
Instance.TYPEYR Type of instance year TYPEYR 1
Course.COURSEID Course identifier COURSEID 30
Course.OWNCOURSEID Own course identifier OWNCOURSEID 50
Instance.INTERCALATE Intercalation INTERCALATE 2
XAPP01 Apprenticeship identifier XAPP01 2

Download: XML Schema for the HE expected instance population file.

* Fields which do not appear in the coding manual

  • NAMECAT - "Student.SURNAME (up to 100 characters) + ','+Student.FNAMES (first character)"
  • Continuity_STATUS - the Continuity processing field XREG01 used to monitor which instances are live, dormant and not active.
  • YEAR - The year this record was last active.

FE expected instance population

The FE expected instance population download is a list of students for whom a record is expected in the 2016/17 return. The list consists of FE level records that have been returned as 'live' in 2016/17.

This file is available as an XML file.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance identifier NUMHUS 20
Instance.CAMPID Campus identifier CAMPID 1
NAMECAT (* see below) Name concatenation NAMECAT 102
Course.COURSEAIM General qualification aim of course COURSEAIM 3
Course.CTITLE Course title CTITLE 255
Student.OWNSTU Provider's own identifier for student OWNSTU 20
CONTINUITY_STATUS (* see below) Continuity register status STATUS 2
YEAR (* see below) The year this record was last active YEAR 4
Instance.COMDATE Start date of instance COMDATE 10
EntryProfile.POSTCODE Postcode POSTCODE 8
Student.ETHNIC Ethnicity ETHNIC 2
EntryProfile.DOMICILE Domicile DOMICILE 2
EntryProfile.YRLLINST Year left last provider YRLLINST 4
EntryProfile.UCASAPPID UCAS Application Number UCASAPPID 9
Course.FEQAIMC FE general qualification aim FEQAIMC 8
Instance.OWNINST Provider's own identifier for instance OWNINST 30
EntryProfile.QUALENT3 Highest qualification on entry QUALENT3 3
Student.SEXID Sex identifier SEXID 1

Download: XML Schema for the FE expected instance population file.

* Fields which do not appear in the coding manual

  • NAMECAT - "Student.SURNAME (up to 100 characters) + ','+Student.FNAMES (first character)"
  • Continuity_STATUS - the Continuity processing field XREG01 used to monitor which instances are live, dormant and not active.
  • YEAR - The year this record was last active.

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