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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Course.COURSEAIM 1.2 Guidance updated for code M01 to clarify that this should be used when a MRes degree is primarily taught and when the MRes degree is primarily research-based then L00 should be used. Version 1.5 (2018-04-11) Field Guidance  
Derived field specifications n/a The XTPOINTS appendix has been updated, more detail in the derived field revisions page. Version 1.5 (2018-04-11) Field  
EmploymentStatusMonitoring.ESMCODE 1.1 Guidance had been updated to add back in ESM codes 1-4 to be used for continuing students with a COMDATE prior to 31/07/2018. Version 1.5 (2018-04-11) Guidance Field  
EntryProfile.QUALENT3 1.2 Guidance from the previous release regarding P92 has been removed. Version 1.5 (2018-04-11) Guidance Field  
Instance.GROSSFEE
Instance.NETFEE
1.1 Coverage statement for Providers in England amended to exclude postgraduate COURSEAIMs (M16 and M86) leading towards obtaining eligibility to register to practice with a health or social care or veterinary statutory regulatory body, to reflect that from August 2017, new nursing, midwifery and most allied health students will have access to student loans. Version 1.5 (2018-04-11) Field Coverage Schema  
Instance.HEAPESPOP 1.1 The coverage has been updated to be optional for all students. Guidance has also been updated to indicate that the HEAPES survey is not taking place in the 18/19 reporting year and the OfS will no longer use this field. It will be removed from the 2019/20 collection. Version 1.5 (2018-04-11) Guidance Field Schema Coverage  
Instance.INITIATIVES 1.3 Guidance updated to clarify when Initiatives U should be returned and for which Course.COURSEAIM codes. Version 1.5 (2018-04-11) Guidance Field  
Instance.SPECFEE 1.1 Guidance has been updated to clarify that postgraduate post 01 August 2017 pre-registration nursing students leading towards obtaining eligibility to practice within the NHS, who have access to students loans should be coded as subject to regulated fees. Version 1.5 (2018-04-11) Guidance Field  
QualificationsOnEntry.QUALTYPE 1.3 The following qualifications have been added: 8A, GH and GI. The following qualification names have been updated to include subject descriptions: XA, X2, X4, X5, X6, X7 and X9. Guidance from the previous release regarding QUALENT3 P92 has been removed. Version 1.5 (2018-04-11) Field Guidance Valid Schema  
Student.DISABLE 1.1 Guidance has been added to clarify that Providers are expected to collect this information annually. Version 1.5 (2018-04-11) Field Guidance  
Course.COURSEAIM 1.1 Guidance updated to clarify that codes M76, H76, I76 and J76 no longer include Continuing Professional Development (CPD). Version 1.4 (2018-03-11) Field Guidance  
Derived field specifications n/a First release of the derived field specifications for this collection, added under the 'Data specification' section. Version 1.4 (2018-03-11) Field  
EntryProfile.DOMICILE
Mobility.MOBLOCA
Student.NATION
1.1 The valid entry SZ Swaziland has been updated to 'Eswatini' and MK Macedonia [Macedonia, The Former Yugoslav Republic of] has been updated to 'North Macedonia'. This follows a change in the labels used by the National Statistics Country Classification, which align with the labels used by ISO-3166. Version 1.4 (2018-03-11) Schema Field Coverage Valid  
EntryProfile.QUALENT3 1.1 Additional guidance added to clarify that level 3 qualifications that cannot be matched to a QUALTYPE will not be subject to UCAS tariff and should therefore be treated as P92, or P94 if the student has another level 3 qualification that does attract tariff. Version 1.4 (2018-03-11) Guidance Field  
Further guidance on reporting qualifications on entry 1.0 Document rolled on for 2018/19 and updated to align with the most recent changes to coding frames introduced by UCAS. Version 1.4 (2018-03-11) Documentation  
Instance.ENDDATE 1.1 The description and guidance have been updated to clarify the end date would be after any planned exam or formal writing up periods. Version 1.4 (2018-03-11) Guidance Field Notes  
Instance.NHSEMP 1.1 Valid entries and labels have been aligned with codes published by NHS Digital. Addition of valid entries T1520, T1530, T1540, T1550, T1560, 0DG, 0DH, 0DJ, 15C, 15D, 15E, 15F, 15G, 15H, 15J, 15K, 15L, SC9, SG9 and SH9. Labels updated for R1K, RDE, RGM, RK9, RKE, RKL, RRE, RTG and RV9. Version 1.4 (2018-03-11) Field Schema Valid  
REFData.UOA2021 1.1 Valid entry 22Z 'Anthropology and Development Studies - Z' has been added to the field. The label for valid entry 10A has been corrected from 'Mathematical Sciences - Z' to 'Mathematical Sciences - A'. Coverage updated to clarify this is optional for 2018/19. Version 1.4 (2018-03-11) Field Valid Schema Coverage  
QualificationOnEntry.QUALGRADE 1.2 Addition of new valid entries, following confirmation of their availability for 2018/19 from UCAS. New valid entries: DQ, MD and PM. Version 1.4 (2018-03-11) Field Schema Valid  
QualificationsOnEntry.QUALTYPE 1.2 Guidance updated to clarify that if a level 3 qualification cannot be matched to a QUALTYPE, then this will not be a tariff bearing qualification. As such it should be treated as QUALENT3 P92 or P94. Addition of new valid entries, following confirmation of their availability for 2018/19 from UCAS. New valid entries: 6Z, 7A, 7D, ET, EU, K5, K6, NT, PM, PN, PX, PY, X2, 7W, 7X, T5, X5, X6, X7, X9 and XA. Version 1.4 (2018-03-11) Guidance Field Schema Valid  
Specification for the UCAS data for HESA (*J) 2018/19 n/a The document has been released under the 'UCAS data for HESA transaction' section of the manual. Version 1.4 (2018-03-11) Guidance Documentation  
Course.MSFUND 1.1 Guidance has been updated to change the name of Workforce, Education and Development Service (WEDS) to Health Education and Improvement Wales (HEIW). Version 1.3 (2018-12-17) Field Guidance  
Further guidance about FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards 1.2 The Instance.ILRAGREEID field has been removed from the table. Version 1.3 (2018-12-17) Documentation Guidance  
Instance.INITIATIVES 1.2 Guidance updated to clarify that students who are studying full-time on a M88 course should not be returned as code U. Guidance also added to clarify that for providers in England, Scotland and Northern Ireland, code K should also be used to capture students on Degree Apprenticeships and for providers in Wales the code should be used to capture Degree Apprenticeships other than those HEFCW-funded Degree Apprenticeships that are captured under code Z. Version 1.3 (2018-12-17) Field Guidance  
Instance.MODE 1.1 Guidance updated to clarify that if a student has left within two weeks, but confirmed attendance with the SLC then then mode should be recorded in accordance with what was planned. Version 1.3 (2018-12-17) Field Guidance  
Instance.SDEMPLOY 1.1 Coverage has been extended to include new valid entry Instance.ENTRYRTE = 10 as well as Instance.ENTRYRTE 03. Version 1.3 (2018-12-17) Field Coverage  
Instance.SDLEAD 1.1 Coverage has been extended to include new valid entry Instance.ENTRYRTE = 10 as well as Instance.ENTRYRTE 02 and 03. Version 1.3 (2018-12-17) Field Coverage  
QualificationOnEntry.QUALGRADE 1.1 Addition of new valid entries, following confirmation of their availability for 2018/19 from UCAS. New valid entries: A#P, B#P, C#P, D0M15P3, D12M21P0, D18M21P3, D3M18P12, D3M3P33, D3M9P30, D6M21P12, E#NC, F#, F6, F8, G, and G#. Version 1.3 (2018-12-17) Field Schema Valid  
QualificationOnEntry.QUALSBJ 1.1 Addition of new valid entries, following confirmation of their availability for 2018/19 from UCAS. New valid entries: 10R, 10S, 11S, 12A, 12S, 13A, 13D, 16M, 17M, 18F, 18M, 19F, 19J, 19M, 20M, 21A, 21M, 22A, 23A, 23P, 23S, 24P, 25A, 25F, 25H, 25P, 26A, 26P, 27H, 28H, 28M, 39C, 44G, 44M, 45C, 46H, 47C, 52M, 56A, 57A, 57P, 61C, 62C, 62S, 63C, 63E, 63F, 64C, 65M, 67C, 67H, 72E, 73C, 73E, 74C, 75S, 76C, 76M, 76S, 77C, 78C, 79C, 80C, 81C, 82C, 83C, 84C, 91M, 91T, 94C, 94M, 95C, 95M, A05, A06, A08, A55, A72, A75, A94, B33, B66, B68, B78, B88, B96, D04, D05, D06, D07, D08, D72, E04, E07, E58, E59, E69, E85, F08, F09, F10, F33, F34, F35, F70, G47, H76, H77, H78, H79, H99, I45, I46, I91, J22, L08, L16, L97, M01, N23, N25, N87, O14, P29, P37, P38, P77, P78, P99, R60, S45, S48, S49, S55, S73, S76, S99, T09, T18, T94, V12, W30, W31, and W84. Version 1.3 (2018-12-17) Field Schema Valid  
QualificationOnEntry.QUALTYPE 1.1 Addition of new valid entries, following confirmation of their availability for 2018/19 from UCAS. New valid entries: EL, F5, F6, F7, F8, F9, GP, IA, QJ, QK, QL, QM, QN, TW, TX, TY, and X4. Version 1.3 (2018-12-17) Field Schema Valid  
Further guidance about FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards 1.1 The following new FE fields have been added to the table: Instance.ILRCAMPID, Instance.ILROTJHOURS, LearnerEmploymentStatus.ILRAGREEID and Engagement.ILRSWSUPAIMID. Version 1.2 (2018-08-30) Documentation Guidance  
Instance.DHFUND 1.1 Guidance has been updated to clarify that code 998 should be returned for students who do not recieve funding through the NHS. Version 1.2 (2018-08-30) Field Guidance  
Instance.ILRCAMPID
Instance.ILROTJHOURS
1.2 Guidance has been added to state that this should be recorded on the Programme aim (Instance.AIMTYPE=1) wrapper only, and not the component aim. Version 1.2 (2018-08-30) Schema Field Coverage Valid  
Reduced returns 1.1 REFData.UOA2021 has been added to the reduced returns pafe for Type 04 - Dormant students Version 1.2 (2018-08-30) Documentation  
Instance.ILRCAMPID
Instance.ILROTJHOURS
1.1 Coverage statement, owner and notes have been updated. Version 1.1 (2018-07-25) Schema Field Coverage Valid  
ApprenticeshipEngagement.ILRSWSUPAIMID
LearnerEmploymentStatus.ILRAGREEID
1.1 Amended the entity in which the fields sit on. Coverage, owner and notes have also been updated. Version 1.1 (2018-07-25) Schema Field Coverage Valid  
Instance.INITIATIVES 1.1 Guidance updated to clarify that Initiatives X should be returned when students have received funding from the Degree Apprenticeships Development Fund. Version 1.1 (2018-07-25) Guidance Field  
HESA XML data entry tool n/a The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. Version 1.1 (2018-07-25) Documentation  
How to use the HESA XML data entry tool 1.0 A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. Version 1.1 (2018-07-25) Documentation  
Quality rules n/a The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. Version 1.1 (2018-07-25) Documentation  
Submit data to HESA n/a A link to the data collection system has been under the 'Submission process and quality assurance' section. Version 1.1 (2018-07-25) Documentation  
Validation kit n/a The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. Version 1.1 (2018-07-25) Documentation  
ApprenticeshipEngagement.ENGWITHDRAW 1.0 A valid entry has been added: 47 (Learner has transferred to another provider due to merger) Version 1.0 (2018-07-06) Schema Field Coverage Valid  
ContactPreference.CONTPREFCODE 1.0 Guidance has been updated to ensure that contact preference is on an opt-in basis as opposed to an opt-out basis Version 1.0 (2018-07-06) Field Guidance  
ContactPreference.CONTPREFTYPE 1.0 Guidance has been updated to ensure that contact preference is on an opt-in basis as opposed to an opt-out basis Version 1.0 (2018-07-06) Field Guidance  
Instance.ENTRYRTE 1.0 A new valid entry, code 10 (Postgraduate teaching apprenticeship) has been added to flag school-led ITT routes. Version 1.0 (2018-07-06) Schema Field Valid  
Instance.ILRCAMPID 1.0 New field for 2018/19. Version 1.0 (2018-07-06) Schema Field Coverage  
Instance.ILRAGREEID 1.0 New field for 2018/19. Version 1.0 (2018-07-06) Schema Field Coverage  
Instance.ILROTJHOURS 1.0 New field for 2018/19. Version 1.0 (2018-07-06) Schema Field Coverage  
Instance.INITIATIVES 1.0 Four new valid entries have been added: Z (HEFCW-funded degree apprenticeship scheme), Y (Additional ITT place for PE with a priority subject), 11 (GO Wales Achieve through Work Experience Scheme) and 12 (Institute of Coding (IoC)). Valid entry C (Troops to Teachers) has been removed. Version 1.0 (2018-07-06) Schema Field Valid  
Instance.ITTPlacement 1.0 The coverage has been extended to include all Instance.ENTRYRTE codes. Version 1.0 (2018-07-06) Schema Field Valid  
Instance.ITTSCHMS 1.0 Code 2 (Student associates scheme) has been removed as the scheme is no longer available. Version 1.0 (2018-07-06) Schema Field Valid  
LearnerEmploymentStatus.EmploymentStatusMonitoring 1.0 The valid combinations of Employment status monitoring code (EmploymentStatusMonitoring.ESMCODE) and Employment status monitoring type ()EmploymentStatusMonitoring.ESMTYPE) have changed for 2018/19. Version 1.0 (2018-07-06) Entity Guidance  
Instance.LearningDeliveryFundingAndMonitoring 1.0 The valid combinations of Learning delivery funing and monitoring type (LearningDeliveryFAM.LEARNDELFAMTYPE) and Learning delivery funding and monitoring code (LearningDeliveryFAM.LEARNDELFAMCODE) have changed for 2018/19. Guidance has also been updated to clarify that this is collected for non-levy funded apprenticeships that start on or after 1 August 2018 and is collection at the point of enrolment. Version 1.0 (2018-07-06) Entity Guidance  
Instance.Mobility 1.0 The coverage of the entity has been updated to allow for short-term mobility (under 4 weeks) to be optionally returned when LOCSDY = Z (At provider or a partner for the whole year). Version 1.0 (2018-07-06) Schema Field Valid  
Instance.SDEMPLOY 1.0 This field has been added, copied from the ITT record to ensure that data collected in the ITT record has not altered. Version 1.0 (2018-07-06) Schema Field Valid  
Instance.SDLEAD 1.0 This field has been added, copied from the ITT record to ensure that data collected in the ITT record has not altered. Version 1.0 (2018-07-06) Schema Field Valid  
Instance.SSELIG 1.0 This field has been removed as it is no longer required. This aligns the field with the Alternative Provider record. Version 1.0 (2018-07-06) Schema Field Valid  
Instance.WITHDRAWREASON 1.0 A valid entry has been added: 47 (Learner has transferred to another provider due to merger) Version 1.0 (2018-07-06) Schema Field Coverage Valid  
LearningDeliveryWork.LEARNWORKEMPID 1.0 Guidance has been updated to clarify that a value of 999999999 can be used temporarily (within 60 days of the work placement start date) until the employer number is known. Version 1.0 (2018-07-06) Field Guidance  
QualificationsAwarded.QUAL 1.0 Valid entries L91, M91, H91 and I91 have been removed as they are no longer required. Version 1.0 (2018-07-06) Schema Field Valid  
REFData.UOA2021 1.0 This field has been added in preparation for REF2021. Version 1.0 (2018-07-06) Schema Field Valid  
Student.Carer 1.0 The coverage of this field has been extended to include all students at providers in Wales. Version 1.0 (2018-07-06) Schema Field Coverage  
Student.ContactPreference 1.0 The valid combinations of Contact preference code (ContactPreference.CONTPREFCODE) and Contact preference type (ContactPreference.CONTPREFTYPE) have changed for 2018/19. Guidance has been updated to ensure that contact preference is on an opt-in basis as opposed to an opt-out basis. Version 1.0 (2018-07-06) Entity Guidance  
Student.ILRSWSUPAIMID 1.0 New field for 2018/19. Version 1.0 (2018-07-06) Schema Field Coverage  

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