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Initial Teacher Training record 2018/19

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Data collection schedule

Version 1.1 Produced 2018-10-05

The details of students on an ITT course need to be forwarded to the Department for Education (DfE) for the purpose of allocating a Teacher Reference Number (TRN). Data for all DfE-funded ITT provision must be provided as a first submission by 2nd October 2018, and should be finalised by the 19th October 2018. The DfE census date is 10th October 2018. The DfE will use this data to create the Trainee Numbers Census. Timings for the QTS and Induction division of the DfE are very much dependent on the start date of the individual student on the course and could be at any time in the reporting period 01 August 2018 - 31 July 2019. As there are likely to be many commencement dates HESA will not be monitoring or chasing up individual submissions.

Timescales summary table

04 September 2018 Data collection system opens
19 October 2018 Commit date - Finalised data submission required
02 October - 02 November 2018 DfE data quality checking period
02 November 2018 Sign off required on TTP (Trainee Teacher Portal)
24 January 2019 DfE Update
02 February 2019 DfE Update closes
April 2019 April collection

In order to be accepted by HESA, data must pass HESA validation checks. Providers are encouraged to test their data locally using the validation kits made available by HESA before submitting data to the collection. Data which fails validation will not be considered to have been returned to the Agency.


Need help?

Contact Liaison by email or on 01242 211144.