Student Alternative 2018/19 - Year of course
Student Alternative 2018/19
Fields required from institutions in All fields
Year of course
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This field indicates the year number of the course that the student is currently studying. This could be different from the year of student if the student has changed course or re-taken a year.
|Applicable to||England Scotland|
Both YEARPRG and InstancePeriod.YEARSTU relate to the concept of year with reference to the anniversary of the enrolment on the instance - the Instance.COMDATE. For example, if the student has passed the first anniversary of their COMDATE on the same course, the YEARPRG would increment to '2'.
Providers may return code 99 if the course structure does not enable Year of course to be derived.
In cases where foundation years are integral to degree programmes, the foundation year should be shown as Year 0 in this field and 'degree' in Course.COURSEAIM. This will allow a clear distinction to be made between stand-alone Foundation courses and those which are integral to degree programmes. The relationship between this field and InstancePeriod.YEARSTU in these circumstances is shown in the table below.
This field should be incremented for each year of a course a student studies, so should be equal to or less than the Year of student Instance.YEARSTU. Therefore, where students do not repeat any studies, year of course will increment each reporting year. In particular, where students study full-time courses on a part-time basis the year of course should still increment every year. For example, if a student is studying a degree normally taken full-time over 3 years, over 6 years part-time, the year of course should start at 1 and increase each reporting year to 6.
Where a student takes longer than anticipated to complete a given year of the course due to extenuating circumstances, YEARPRG should not be updated.
In cases where there are direct entrants to a later year of a course, they must also have an expected course length the same as students who are studying the whole of the course, we would expect to see one of the following:
The length of this field is 2 characters, however the move to XML enables data to be returned with or without leading zeros, e.g. 03 or 3.
As with the guidance on Instance.SPLENGTH, for postgraduate research students YEARPRG should not increment during a writing-up period. Instance.YEARSTU would still increment on the anniversary of the Instance.COMDATE.
Quality rules relating to this entity are displayed here.
|Reason required||To track student progression; used in conjunction with YEARSTU, for example, for the identification of direct entrants to later years of programmes, and to identify courses with a foundation year, to support entry qualification calculations, and to identify students for inclusion in the National Students Survey.|
|Change management notes||Guidance has been updated to state that Instance.YEARPRG should not be updated if the student takes longer to complete their course due to extenuating circumstances.|
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