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Graduate Outcomes Contact Details record 2018/19 - Notification log

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Graduate Outcomes Contact Details record 2018/19 - Notification log

This document summarises all communications associated with the 2018/19 Graduate Outcomes Contact Details collection. Please refer to the Revision history document for full technical list of changes to the specifications.

HESA issue regular communications during the life of a collection:

  • Circulars: announcements to interested parties concerning or issues relating to the collection. Circulars are always made available on the HESA website for later reference, and emailed out to the mailgroup for the collection.
  • Coding manual release overviews: these document iterative changes to the technical documentation that define the form of the data to be submitted, as well as being a place to host resources associated with collecting that data.

2020-07-24 Coding manual release - version 1.7

Coverage of the record updated to replace reference to "Higher Education Funding Council for England" with "Office for Students (OfS)".

Provider portal user guide updated to clarify the definition of records shown within the “Have issues” and “Sent for survey” sections of the progress bar.

Information supplied in 'Notes' or 'Reason Required' for the following fields has been updated to replace reference to 'a contractor' with reference to HESA Graduate.ADDRESSLN1, Graduate.ADDRESSLN2, Graduate.ADDRESSLN3, Graduate.ADDRESSLN4, Graduate.ADDRESSLN5, Graduate.ADDRESSLN6, Graduate.COUNTRY, Graduate.EMAIL, Graduate.FNMECHNGE, Graduate.GRADSTATUS, Graduate.INTTEL, Graduate.SNAMECHNGE, Graduate.UKMOB and Graduate.UKTEL.

Introduction to the Graduate Outcomes provider portal e-learning training published under 'Supporting documentation'.

2020-04-07 Coding manual release - version 1.6

Provider portal user guide updated to clarify the definition of the progress bar status "Sent for survey" and to revise the definition of the progress bar status "Survey started".

2020-02-20 Coding manual release - version 1.5

Contact details guidance for providers updated to clarify the meaning of 'best' contact details and to further explain the guidance regarding 'Provider domain email addresses'.

Provider portal user guide updated to remove restrictions that previously applied to English FECs.

Guidance has been updated for the following fields Graduate.EMAIL, Graduate.INTTEL, Graduate.UKMOB and Graduate.UKTEL.

2019-11-13 Coding manual release - version 1.4

A link to the graduate outcomes population has been added under the File structures for downloadable files document.

2019-10-18 Coding manual release - version 1.3

New quality rules have been added to improve contact details.

New section 'Miscellaneous Reports' has been added to the Portal user guides.

2019-09-30 Coding manual release - version 1.2

A link to the e-learning course has been added to the main coding manual collection page.

The Contact details guidance has been updated to define what is meant by the term 'best' contact details and to remove reference to the OfS when requesting switches.

Description of new IDS roles for English FECs have been added to Provider Portal User Guide together with futher guidance to clarify difference in the submission process for EFECs.

To improve UK mobile numbers data quality a new quality rule has been added.

Futher guidance has been added to Data collection schedule document to advice providers regarding approval deadlines.

Also, further guidance has been added to Graduate.EMAIL.

2019-08-08 Coding manual release - version 1.1

A change to MM - Burma [Myanmar] valid entry label has been made to Graduate.COUNTRY data field.

Contact details guidance document has been updated to include further guidance to advise providers when to use provider domain email addresses.

New links under 'Supporting documentation' section have been added to access the Operational survey information and Suggested graduate contact plan.

Further guidance has been added to the Notes section for the following fields:

2019-07-12 Coding manual release - version 1.0

Version 1.0 of the coding manual includes the first release of documentation for Graduate Outcomes Contact Detail record 2018/19. This includes the schema, field specifications and guidance. Also, C18071DataTypes.xsd schema for EMAILType has been changed to remove blank spaces.

In this release further guidance has been added to the following data fields:


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