HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Coverage of the record | 1.1 | Coverage of the record updated to replace reference to "Higher Education Funding Council for England" with "Office for Students (OfS)". | Version 1.7 (2020-07-24) | Documentation | |
| Provider portal user guide | 1.5 | The definition of records shown within the “Have issues” section of the progress bar has been updated to clarify the status of records for which all contact details have been exhausted. The definition of records shown within the “Sent for survey” section of the progress bar has been updated to clarify the status of graduates that opt-out of the survey prior to the submission of contact details. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.ADDRESSLN1, Graduate.ADDRESSLN2, Graduate.ADDRESSLN3, Graduate.ADDRESSLN4, Graduate.ADDRESSLN5 and Graduate.ADDRESSLN6 | 1.1 | Reason required updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.COUNTRY | 1.2 | Reason required updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.EMAIL | 1.4 | Reason required updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.FNMECHNGE | 1.1 | Notes updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.GRADSTATUS | 1.1 | Notes updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.INTTEL | 1.3 | Reason required updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.SNAMECHNGE | 1.1 | Notes updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.UKMOB | 1.3 | Reason required updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Graduate.UKTEL | 1.3 | Reason required updated to replace reference to 'a contractor' with reference to HESA. | Version 1.7 (2020-07-24) | Documentation | |
| Introduction to the Graduate Outcomes provider portal e-learning | 1.0 | Training published under 'Supporting documentation'. | Version 1.7 (2020-07-24) | Documentation | |
| Provider portal user guide | 1.4 | The definition of progress bar status "Sent for survey" expanded to add greater clarity. The definition of progress bar status "Survey started" revised to remove "This means they could have clicked the link in the email" and to add "This includes graduates who have at least progressed past the first page / question". | Version 1.6 (2020-04-07) | Documentation | |
| Contact details guidance for providers | 1.3 | Guidance updated to clarify the meaning of 'best' contact details and to further explain the guidance regarding 'Provider domain email addresses'. | Version 1.5 (2020-02-20) | Documentation | |
| Provider portal user guide | 1.3 | Population file guidance updated to remove the restriction 'English FECs are currently unable to view their population file.' Uploading contact file guidance updated to remove the restriction 'Please note that English FECs are currently unable to upload contact details to the portal and are advised to use the web form functionality.' Approval guidance updated to clarify that for English FECs, the contact details provided by the Office for Students that pass validation will be automatically approved on the portal when the file is uploaded and the approval functionality is available. | Version 1.5 (2020-02-20) | Documentation | |
| Graduate.EMAIL | 1.3 | Further guidance has been added to ensure accuracy of email addresses. | Version 1.5 (2020-02-20) | Guidance Field | |
| Graduate.INTTEL | 1.2 | Guidance has been updated to clarify the number, type and format of international telephone numbers that should be submitted. | Version 1.5 (2020-02-20) | Guidance Field | |
| Graduate.UKMOB | 1.2 | Guidance has been updated to clarify the number and type of UK mobile telephone numbers that should be submitted. | Version 1.5 (2020-02-20) | Guidance Field | |
| Graduate.UKTEL | 1.2 | Guidance has been updated to clarify the number and type of UK telephone numbers (excluding mobile telephone numbers) that should be submitted. | Version 1.5 (2020-02-20) | Guidance Field | |
| File structures for dowloadable filed - Graduate outcomes survey population file | 1.0 | Graduate Outcomes survey population file has been added to the 'File structures for downloadable files' | Version 1.4 (2019-11-13) | ||
| Provider portal user guide | 1.2 | A 'Miscellaneous reports' section has been added to the document. | Version 1.3 (2019-10-18) | ||
| Quality Rules Directory | 1.3 | New validation rules have been added to improve submission of valid UK mobile numbers. | Version 1.3 (2019-10-18) | ||
| e-learning | n/a | A link to the e-learning course has been added to the main coding manual collection page. | Version 1.2 (2019-09-30) | ||
| Data collection schedule | 1.1 | Futher guidance regarding approval deadlines has been added under 'At a glance' section. | Version 1.2 (2019-09-30) | ||
| Provider Portal User Guide | 1.1 | Description of new IDS roles for English FECs have been added to 'Identity Systems Role' section. Also, futher guidance has been added to clarify diferences in the submission process for EFECs. | Version 1.2 (2019-09-30) | ||
| Graduate.EMAIL | 1.2 | Further guidance has been added to the Notes section to ensure accuracy of email addresses. | Version 1.2 (2019-09-30) | ||
| Quality Rules Directory | 1.2 | New validation rules have been added to improve submission of valid UK mobile numbers. | Version 1.2 (2019-09-30) | ||
| Contact details guidance | 1.2 | The guidance has been updated to define the term 'best' contact details. Also, reference to OfS when requesting switches has been removed. | Version 1.2 (2019-09-30) | ||
| Contact details guidance | 1.1 | Further guidance has been added to advice providers when to use provider domain email addresses. | Version 1.1 (2019-08-08) | ||
| Graduate.EMAIL | 1.1 | Further guidance has been added to the Notes section to improve the quality of email addresses. | Version 1.1 (2019-08-08) | ||
| Graduate.UKMOB | 1.1 | Guidance has been added to the Notes section to recommend providers to supply the 'best' UK mobile number for a graduate in the first position either in the webform or in the XML files. | Version 1.1 (2019-08-08) | ||
| Graduate.UKTEL | 1.1 | Guidance has been added to the Notes section to recommend providers to supply the 'best' UK telephone number for a graduate in the first position either in the webform or in the XML files. | Version 1.1 (2019-08-08) | ||
| Graduate.INTTEL | 1.1 | Guidance has been added to the Notes section to recommend providers to supply the 'best' international telephone number for a graduate in the first position either in the webform or in the XML files. | Version 1.1 (2019-08-08) | ||
| Operational survey information | n/a | A new link has been added under 'Supporting documentation' section to access the 'Operational survey information'. | Version 1.1 (2019-08-08) | ||
| Suggested graduate contact plan | n/a | A new link has been added under 'Supporting documentation' section to access the 'Suggested graduate contact plan'. | Version 1.1 (2019-08-08) | ||
| Graduate.COUNTRY | 1.1 | The valid entry MM Burma [Myanmar] has been updated to 'Myanmar (Burma) [The Republic of the Union of Myanmar]'. This follows a change in the labels used by the National Statistics Country Classification, which align with the labels used by ISO-3166. | Version 1.1 (2019-08-08) | ||
| C18071DataTypes.xsd |
n/a | A restriciton have been added to EMAILType data field to remove blank spaces when data is return. | Version 1.0 (2019-07-12) | ||
|
Graduate.UKMOB Graduate.UKTEL Graduate.EMAIL Graduate.INTTEL |
1.0 | Guidance added to the Notes section to recommend providers to supply a maximum of 5 contact details for each of the different types of contact detail. | Version 1.0 (2019-07-12) | ||
| Graduate.FNMECHGE | 1.0 | Notes section has been updated to include further guidance when to return this field. | Version 1.0 (2019-07-12) | ||
| First release | n/a | First release of full documentation. | Version 1.0 (2019-07-12) |
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