Staff 2019/20 - REF FTE
Fields required from institutions in All fields
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This field identifies the contracted FTE on the REF census date (31 July 2020) for the REF eligible population.
|Applicable to||England Northern Ireland Scotland Wales|
Compulsory for all staff in HEPs intending to submit to REF2021, who have an active contract on 2020-07-31 which meets the definition of Category A eligibility: (Contract.TERMS = 1 or 2) and ((Contract.ACEMPFUN = 2 and Contract.RESAST is not 1) or (Contract.ACEMPFUN = 3)).
The FTE for staff whose salary is calculated on an hourly or daily basis should be recorded according to the guidance at paragraph 120 g) of the REF Guidance on submissions (REF2019/01).
The FTE for staff on unpaid leave of absence, or on secondment should be calculated according the guidance at paragraphs 120 c) and 120 d) of the REF Guidance on submissions (REF2019/01).
Staff with multiple contracts
Where a staff member holds multiple contracts providing that the sum of these REFFTE's is greater than 20, the staff member is eligible for REF.
Where a staff's total REFFTE is less than 20 the staff member will not be considered eligible for REF. REFFTE should still be completed for these staff.
An active contract that on the REF census date is full-time would be shown as 100 in this field, irrespective of the contract start date. The following examples would be then returned as 100 in the REFFTE field:
An active contract that on the REF census date is part-time would be shown as the contracted FTE in this field, irrespective of the contract start date, as in the following examples:
Staff seconded to a post at another HEP intending to participate in REF 2021
In this case, HEPs should agree how to split the FTE of the post between each other but the total may not exceed the contracted FTE with the main HEP.
Staff seconded to a post outside the HE sector or at another HEP not intending to participate in REF 2021 or on sabbatical leave
If the staff is contracted to return up to two years from the start of the period of secondment/unpaid leave and the HEP has recruited another staff to cover the secondment/unpaid leave then REFFTE can only reflect the contracted FTE of the staff that the HEP intends to submit to REF 2021. Contract.REFFTE = 0 for either the staff on secondment/unpaid leave or for the cover.
If the staff is not contracted to return up to two years from the start of the period of secondment/unpaid leave then REFFTE = 0.
Quality rules relating to this entity are displayed here.
|Reason required||This is required to distinguish between eligible and ineligible staff for the REF and to determine the proportion of the eligible staff included as Category A submitted staff in the submission. The HESA Staff Record is the only existing data source from which REF-eligible populations can be determined. This data item represents the minimum adaptation required to utilise the Staff record data for the REF for these requirements.|
Data type: REFFTEType
|Change management notes||Guidance has been updated to provide clarity about staff with multiple contracts.|
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