HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| File structures for downloadable files | 1.1 | The section 'REF Data supply' has been removed from 'File structures for downloadable files'. (This data is supplied to providers through Credibility reporting.) | Version 1.6 (2020-10-20) | Documentation | |
| Data collection schedule | 1.3 | The Data Collection Schedule has been updated to clarify the deadlines for the Staff collection. | Version 1.5 (2020-09-15) | Coverage, Documentation | |
| Person.PREVEMP | 1.1 | Guidance has been updated to claify when code 21 should be returned. | Version 1.4 (2020-08-24) | Coverage, Entity, Guidance | |
| Clinical academic salary values | 1.0 | This document has been added under the 'Further guidance' section of the coding manual, describing the salary values of clinical academic staff (please note that these will be updated with the figures for Northern Ireland when they are received) | Version 1.4 (2020-08-24) | Documentation | |
| Fixed database facility | n/a | A link to the Fixed database facility has been added under the 'Submission process and quality assurance' section of the coding manual. | Version 1.4 (2020-08-24) | Documentation | |
| Single pay spine | 1.0 | This document has been added under the 'Further guidance' section of the coding manual, containing pay spine information for academic and support staff. This document is yet to be updated due to ongoing disputes around pay within the sector. | Version 1.4 (2020-08-24) | Documentation | |
| Person.Contract | 1.1 | Guidance has been updated for the entity following the non academic contract specification. | Version 1.3 (2020-07-01) | Coverage, Entity, Guidance | |
| Person.ACEMPFUN | 1.1 | Guidance has been updated to state that Tutoring and Preparation should be accounted for in returning valid entry 3 'Academic contract that is both teaching and research'. | Version 1.3 (2020-07-01) | Coverage, Entity, Guidance | |
| Contract.CAMPID | 1.1 | The guidance has been updated to state that the Codes returned in the Staff record should match the codes returned in the Provider Profile record. | Version 1.3 (2020-07-01) | field, Guidance | |
| Governor.ENDGOV | 1.1 | Guidance has been updated to state that if this field is left blank then Governor.EXPENDGOV should be returned. | Version 1.3 (2020-07-01) | field, Guidance | |
| Coverage of the record | 1.2 | The Coverage has been updated to reflect the changes in non academic contracts. | Version 1.3 (2020-07-01) | Coverage, Documentation | |
| Derived field specifications | n/a | The Derived field specifications have been released under the 'Data specification' section of the coding manual. | Version 1.3 (2020-07-01) | Coverage, Entity, Guidance | |
| Non Academic Contracts Guidance | 1.0 | New document added to the 'Further Guidance' section to aid in the return of staff with non academic contracts. | Version 1.3 (2020-07-01) | Documentation, Guidance | |
| Quality Rules FAQ | n/a | The Quality Rules FAQ document has been removed from the coding manual due to it being outdated and no longer fit for purpose. | Version 1.3 (2020-07-01) | Coverage, Entity, Guidance | |
| Contract.ECRSTAT | 1.1 | The description for the field has been updated. | Version 1.2 (2020-04-29) | Coverage, Entity, Guidance | |
| Contract.REFFTE | 1.2 | Guidance has been updated to provide clarity about staff with multiple contracts. | Version 1.2 (2020-04-29) | Coverage, Entity, Guidance | |
| Person.PARLEAVE | 1.1 | Valid entry 2 'Additional paternity leave' has been removed and valid entry 5 'Paternity leave' as been added. Guidance has also been amended due to the removal and addition of these codes. | Version 1.2 (2020-04-29) | Field, Guidance, Valid entries | |
| Person.STAFFID | 1.1 | The guidance has been updated to include a new Staff Identifiers Report section. | Version 1.2 (2020-04-29) | Coverage, Entity, Guidance | |
| Coverage of the record | 1.1 | The coverage has been updated to reflect the changes for the Staff 2019/20 collection. The coverage now clarifies opt ins, opt outs along with providing additional information about the returns for each nation. | Version 1.2 (2020-04-29) | Coverage, Entity, Guidance | |
| Data collection schedule | 1.2 | The Data collection schedule has been updated in reference to timescales during the COVID-19 Pandemic. | Version 1.2 (2020-04-29) | Coverage, Entity, Guidance | |
| File structures for downloadable files | 1.0 | The file structures for downloadable files has been added under the 'Submission process and quality assurance' section, this provides an overview of what is included within the downloadable files from the data collection system. | Version 1.2 (2020-04-29) | Coverage, Entity, Guidance | |
| Person.ACTCHQUAL | 1.1 | Guidance has been updated to state that new members of staff should not be returned with codes 01-05 and that codes 01-05 will be phased out in upcoming staff collections. | Version 1.1 (2020-02-26) | Entity, Field, Guidance | |
| Person.REFFTE | 1.1 | The first example has been updated to state the CONFTE value that would be returned for a person who is full time for the entire reporting period. | Version 1.1 (2020-02-26) | Entity, Field, Guidance | |
| Data collection schedule | 1.1 | The Data collection schedule has been updated to provide more clarity about each stage of the submission process. | Version 1.1 (2020-02-26) | Documentation | |
| Download Amalgamation tool | n/a | A link to the downloadable amalgamation tool has been added, to aid providers merging multiple smaller XML files into one large file for submission. | Version 1.1 (2020-02-26) | Documentation | |
| Download HESA XML data entry tool | n/a | This program has been added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. | Version 1.1 (2020-02-26) | Documentation | |
| How to use the HESA XML data entry tool | 1.0 | This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it. | Version 1.1 (2020-02-26) | Documentation | |
| Quality rules | n/a | The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.1 (2020-02-26) | Documentation | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.1 (2020-02-26) | Documentation | |
| Person.Contract | 1.0 | Coverage and guidance has been changed for the entity. | Version 1.0 (2019-11-21) | Coverage, Entity, Guidance | |
| Contract.ECRSTAT | 1.0 | New field for 2019/20 collection to aid the collection of REF | Version 1.0 (2019-11-21) | Field, Guidance | |
| Contract.REFFTE | 1.0 | New field for 2019/20 collection to aid the collection of REF | Version 1.0 (2019-11-21) | Field, Guidance | |
| Contract.RESAST | 1.0 | Guidance has been updated for the 2019/20 collection to aid the return of REF. | Version 1.0 (2019-11-21) | Field, Guidance | |
| Contract.SIGRES | 1.0 | Coverage and guidance has been updated for the 2019/20 collection to aid the return of REF. | Version 1.0 (2019-11-21) | Coverage, Field, Guidance | |
| Person.ACTCHQUAL | 1.0 | New valid entries have been added and guidance has been updated clarifying the return of codes. | Version 1.0 (2019-11-21) | Field, Guidance | |
| Person.CURACCDIS | 1.0 | The coding frame has changed from JACS to HECoS. Guidance has also been updated to reflect the change of coding frame along with a change to the maximum occurrences from 3 to 5. | Version 1.0 (2019-11-21) | Field, Guidance | |
| Person.HQHELD | 1.0 | Further guidance has been added regarding who can be returned under code 01 'Doctorate'. | Version 1.0 (2019-11-21) | Field, Guidance | |
| Person.REFUOA2021 | 1.0 | Coverage and guidance has been updated for the 2019/20 collection to aid the return of REF. | Version 1.0 (2019-11-21) | Coverage, Field, Guidance | |
| C19025.xsd | 1.0 | The XSD has been amended to ensure fields are in aphabetical order. | Version 1.0 (2019-11-21) | Documentation | |
| Coverage | 1.0 | Coverage has been updated as per the notification of changes to state that the return for non academic staff has been made optional for English providers in the Approved Fee Cap category. | Version 1.0 (2019-11-21) | Documentation | |
| Technical specification | 1.0 | Release of the technical specification including Schema, Field Specifications, Valid entries and Guidance | Version 1.0 (2019-11-21) | Documentation | |
| Publication of known changes | 1.0 | Publication of known changes for the 2019/20 Staff record. | Version 1.0 (2019-11-21) | Documentation |
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