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Student 2019/20 - Change of mode date

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Student 2019/20

Fields required from institutions in All fields

Change of mode date

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Short nameMCDATE

This field records the date when a postgraduate student formally moves from an active study mode to 'writing-up' (Instance.MODE=43 or 44), 'changed to dormant' (Instance.MODE=73 or 74)or 'sabbatical'(Instance.MODE=51) or the date when such a student returns to an active study mode.

Applicable toEngland Northern Ireland

All instances at providers in England and Northern Ireland where Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28) and Instance.REDUCEDI = 00 or 04


This is only applicable to postgraduate students in providers in England and Northern Ireland.

All date fields in the Student Record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the HESA student record.

If the mode has not changed, an empty element should be returned, i.e:


Where a student starts and finishes the reporting year with an active mode, a date is not required regardless of any mode changes during the year.

Where a student finishes the year with a non-active mode but has had an active mode at some point in the year then the last change from active to non-active mode should be returned, changes between different non-active modes should be ignored. Where a student finishes the year with an active mode the last date they moved from a non-active to active mode should be recorded.

Where a student is non-active for an entire reporting period, having been on an active mode of study at the end of the previous reporting period, Instance.MCDATE should be returned as Y1-08-01, unless Instance.ENDDATE is before Y1-07-31. Instance.MCDATE can be returned as null in this circumstance.

Where a student moves from active study to dormant (code 73 or 74) Instance.MCDATE must be completed with the date at which the instance moves to dormant.

Non-active modes for the purpose of this field are defined as dormant (63, 64), changed to dormant (73, 74), writing up (43, 44) and sabbatical (51).

Further guidance is available on the completion of this field.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required As dormant and writing-up students are not included in funding calculations it is necessary to identify the point at which they move to these modes so that FTE and headcounts can be adjusted appropriately.
Part of
Field length10
Minimum occurrences0
Maximum occurrences1
Schema components
Element: MCDATE
Data type: DateType
Related fields

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