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Notification log


This document summarises all communications associated with the 2019/20 Student collection, from first publication of known changes to the record through to collection closure in October 2020. Please refer to the Revision history document for full technical list of changes to the specifications.

HESA issue regular communications during the life of a collection:

  • Communications: announcements to interested parties concerning or issues relating to the collection. Communications are always made available on the HESA website for later reference, and emailed out to the mailgroup for the collection.
  • Coding manual release overviews: these document iterative changes to the technical documentation that define the form of the data to be submitted, as well as being a place to host resources associated with collecting that data.

2020-10-13 Coding manual release overview - version 1.8

Version 1.8 of the coding manual includes the following changes:

The list of valid entries for XINSTID01 has been amended within the Derived field specifications more detail in the derived field revisions page.

  • Amendments have been made to the following fields INITIATIVES1, INITIATIVES2, INITIATIVES3, NSS_LEV1, NSS_LEV2, NSS_LEV3 and AGE31JUL within the File structures for National Student Survey (NSS), the XML Schema's have also been amended to reflect these changes.

2020-09-22 Coding manual release overview - version 1.7

Version 1.7 of the coding manual includes the following changes:

Changes to supporting documentation

2020-08-07 Coding manual release overview - version 1.6

Version 1.6 of the coding manual includes the following changes:

Changes to supporting documentation:

  • Additional guidance has been added to the type 04 - dormant students section within the Reduced returns document.

The Specification for the UCAS data for HESA (*J) 2018/19 document has been released under the 'UCAS data for HESA transaction' section of the manual.

Guidance updates have been made to fields Course.CTITLE, CourseSubject.SBJCA, Instance.FEEREGIME, Instance.FUNDCODE, Instance.MODE, Instance.SPECFEE and StudentOnModule.MODSTAT.

2020-08-25 The XTPOINTS specification has been amended within the Derived field specifications more detail in the derived field revisions page.

2020-09-02 Additional information has been added to the Data collection schedule to advise the approach on deadlines due to COVID-19 pandemic.

2020-06-26 Coding manual release overview - version 1.5

Version 1.5 of the coding manual includes the following changes:

The following documents and schemas have been added to the coding manual under 'File structures for downloadable files' in the 'Submission process and quality assurance' section:

Guidance updates have been made to the 'Dormant students' section within the Coverage of the record.

The applicable countries amended in fields - Course.FEQAIMC, Instance.CSTAT and Instance.TREFNO within Data items.

A link to the support guide has been added to provide additional information under sections 'Return' and 'Commit' in Data collection schedule.

A nil return sign-off form has been added under the 'Submission process and quality assurance' section of the coding manual.

(2020-07-20) Guidance updated link removed for further guidance on FTE reporting within Module.FTE, as it is no longer applicable.

2020-05-19 Coding manual release overview - version 1.4

Version 1.4 of the coding manual includes the following changes:

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