Skip to main content

Student record 2019/20 - The UCAS data for HESA (*J) transaction

Back to C19051

Student record 2019/20 - The UCAS data for HESA (*J) transaction

Version 1.0 Produced 2019-03-11

What is the UCAS data for HESA (*J) transaction?

UCAS Data for HESA (previously known as *J) is the transaction which has been designed to supply data available from UCAS to Higher Education Providers (HEPs), in a format that can be used in the HEP's HESA Student record or AP student record return.

There are a number of fields included in the transaction, and the specification to describe it will be made available by UCAS, as well as any translations from UCAS to HESA coding.

The transaction includes UCAS, CUKAS, and UCAS Teacher Training data on applicant characteristics, qualifications and other associated data used in the application cycle. This data is supplied to the HEP that the applicant subsequently attends in order to minimise the burden of re-collecting it for later submission to HESA.

In what format is this data available?

Data can be supplied in the following formats:
    (a) A flat-file type structure
    (b) odbc-link directly into tables
    (c) xml-link.

There is one record submitted per student. This includes deferred students, who will be included in the transaction from the year of application, and every subsequent year for which the student is a live applicant.

UCAS supplies the data described in the *J specification to HE Providers. However, not all of this data is needed for the HESA Student Record and Student Alternative record returns.

When is the UCAS Data for HESA transaction available?

At the end of the application cycle once examination results have been confirmed. This is usually mid-to-late November.

How can I sign-up for the UCAS data for HESA transaction?

If you would like to receive the transaction and do not already do so, please contact the HEP Customer Service Team at UCAS. The contact details are password-protected. If you require assistance with the username and password for your provider please contact the HEP Team on 0844 984 1111.


If you have any queries about the content of the UCAS data for HESA transaction, please contact UCAS in the first instance by emailing the Data Quality and Audit (DQA) Data team at UCAS: [email protected]. Further support is available on the UCAS website.

Contact Liaison by email or on +44 (0)1242 388 531.