HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Coverage | 1.2 | Guidance has been updated regarding students becoming dormant part way through the year and those withdrawing from courses. Guidance has also been updated to clarify the HE/FE level we need from the regions. | Version 1.4 (2020-09-08) | Documentation | |
| Covid-19 Exceptional guidance | 1.0 | Exceptional guidance created for the C19052 Aggregate Offshore return. | Version 1.4 (2020-09-08) | Guidance | |
| Data collection schedule | 1.2 | Additional information has been added to detail the approach on deadlines due to COVID-19 pandemic. | Version 1.4 (2020-09-08) | Documentation | |
| Provision.HEADCOUNTDS | 1.1 | Datatype has been updated to allow 0 to be returned. | Version 1.3 (2020-07-01) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSCS | 1.2 | Datatype has been updated to allow 0 to be returned. | Version 1.3 (2020-07-01) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSSC | 1.2 | Datatype has been updated to allow 0 to be returned. | Version 1.3 (2020-07-01) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSW | 1.1 | Datatype has been updated to allow 0 to be returned. | Version 1.3 (2020-07-01) | Guidance Field Schema Valid | |
| Coverage | 1.1 | Section 'Link between coverage of the Student Alternative record and the Aggregate offshore record' has been added to the Coverage. | Version 1.3 (2020-07-01) | Documentation | |
| Data collection schedule | 1.1 | Links to the support guide have been added to provide additional information under the sections '30 September 2020: Return' and '13 October 2020: Commit'. | Version 1.3 (2020-07-01) | Documentation | |
| Derived field specifications | 1.0 | The Derived field specifications have been added under the 'Data specification' section. | Version 1.3 (2020-07-01) | Documentation | |
| Nil return sign-off slip (PDF) | n/a | The Nil returns sign off form has been added under the 'Downloadable files' section, for providers with no offshore provision to report. | Version 1.3 (2020-07-01) | Documentation | |
| Provision.LEVEL | 1.1 | Notes section has been amended to add greater clarity. | Version 1.2 (2020-05-29) | Guidance Field Schema Valid | |
| HESA XML Data Entry Tool | 1.0 | Release of the Data entry tool, added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. | Version 1.2 (2020-05-29) | Documentation | |
| How to use the HESA XML data entry tool | 1.0 | This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it. | Version 1.2 (2020-05-29) | Documentation | |
| Quality rules | n/a | The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.2 (2020-05-29) | Documentation | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.2 (2020-05-29) | Documentation | |
| Provision.HEADCOUNTSCS | 1.1 | Guidance has been amended to add clarification for students who are dormant and continuing study. | Version 1.1 (2020-04-24) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSSC | 1.1 | Description has been updated to add clarification. | Version 1.1 (2020-04-24) | Guidance Field Schema Valid | |
| Data collection schedule | 1.0 | The Data collection schedule has been added under the 'Overview' section. | Version 1.1 (2020-04-24) | Documentation | |
| Provision.HEADCOUNT | 1.0 | Coverage has been updated to add clarification, applicable to has been amended to Northern Ireland and Scotland. | Version 1.0 (2019-12-05) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTDS | 1.0 | New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. | Version 1.0 (2019-12-05) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSCS | 1.0 | New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. | Version 1.0 (2019-12-05) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSSC | 1.0 | New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. | Version 1.0 (2019-12-05) | Guidance Field Schema Valid | |
| Provision.HEADCOUNTSW | 1.0 | New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. | Version 1.0 (2019-12-05) | Guidance Field Schema Valid | |
| Provision.INSTCAMP | 1.0 | Guidance and coverage updated to be able to identify different campuses located in the same country, mandatory Provision.TYPE added for clarification. | Version 1.0 (2019-12-05) | Guidance Field Schema Valid | |
| Coverage | 1.0 | First release of coverage page has been added under the 'Overview' section. General definition amended to provide clarification. | Version 1.0 (2019-12-05) | Documentation | |
| Data items | 1.0 | First release of the Data items page has been added under the 'Data specification' section. | Version 1.0 (2019-12-05) | Documentation | |
| Data model | 1.0 | First release of data model page has been added under the 'Data specification' section. | Version 1.0 (2019-12-05) | Documentation | |
| File structure | 1.0 | First release of file structure page has been added under the 'Data specification' section. | Version 1.0 (2019-12-05) | Documentation | |
| Introduction | 1.0 | First release of the introduction page has been added under the 'Overview' section. Record specific detail guidance amended to align with the new HEADCOUNTDS field. | Version 1.0 (2019-12-05) | Documentation | |
| Validation overview | 1.0 | First release of validation overview page has been added under the 'Submission process and quality assurance' section. | Version 1.0 (2019-12-05) | Documentation |
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