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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Provision.HEADCOUNTDS 1.1 Datatype has been updated to allow 0 to be returned. Version 1.3 (2020-07-01) Guidance Field Schema Valid  
Provision.HEADCOUNTSCS 1.2 Datatype has been updated to allow 0 to be returned. Version 1.3 (2020-07-01) Guidance Field Schema Valid  
Provision.HEADCOUNTSSC 1.2 Datatype has been updated to allow 0 to be returned. Version 1.3 (2020-07-01) Guidance Field Schema Valid  
Provision.HEADCOUNTSW 1.1 Datatype has been updated to allow 0 to be returned. Version 1.3 (2020-07-01) Guidance Field Schema Valid  
Coverage 1.1 Section 'Link between coverage of the Student Alternative record and the Aggregate offshore record' has been added to the Coverage. Version 1.3 (2020-07-01) Documentation  
Data collection schedule 1.1 Links to the support guide have been added to provide additional information under the sections '30 September 2020: Return' and '13 October 2020: Commit'. Version 1.3 (2020-07-01) Documentation  
Derived field specifications 1.0 The Derived field specifications have been added under the 'Data specification' section. Version 1.3 (2020-07-01) Documentation  
Nil return sign-off slip (PDF) n/a The Nil returns sign off form has been added under the 'Downloadable files' section, for providers with no offshore provision to report. Version 1.3 (2020-07-01) Documentation  
Provision.LEVEL 1.1 Notes section has been amended to add greater clarity. Version 1.2 (2020-05-29) Guidance Field Schema Valid  
HESA XML Data Entry Tool 1.0 Release of the Data entry tool, added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. Version 1.2 (2020-05-29) Documentation  
How to use the HESA XML data entry tool 1.0 This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it. Version 1.2 (2020-05-29) Documentation  
Quality rules n/a The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. Version 1.2 (2020-05-29) Documentation  
Validation kit n/a The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. Version 1.2 (2020-05-29) Documentation  
Provision.HEADCOUNTSCS 1.1 Guidance has been amended to add clarification for students who are dormant and continuing study. Version 1.1 (2020-04-24) Guidance Field Schema Valid  
Provision.HEADCOUNTSSC 1.1 Description has been updated to add clarification. Version 1.1 (2020-04-24) Guidance Field Schema Valid  
Data collection schedule 1.0 The Data collection schedule has been added under the 'Overview' section. Version 1.1 (2020-04-24) Documentation  
Provision.HEADCOUNT 1.0 Coverage has been updated to add clarification, applicable to has been amended to Northern Ireland and Scotland. Version 1.0 (2019-12-05) Guidance Field Schema Valid  
Provision.HEADCOUNTDS 1.0 New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. Version 1.0 (2019-12-05) Guidance Field Schema Valid  
Provision.HEADCOUNTSCS 1.0 New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. Version 1.0 (2019-12-05) Guidance Field Schema Valid  
Provision.HEADCOUNTSSC 1.0 New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. Version 1.0 (2019-12-05) Guidance Field Schema Valid  
Provision.HEADCOUNTSW 1.0 New field has been added to enable OfS and HEFCW to better deliver regulatory oversight of transnational education using the AOR and publish improved reporting on transnational education for students and other stakeholders. Version 1.0 (2019-12-05) Guidance Field Schema Valid  
Provision.INSTCAMP 1.0 Guidance and coverage updated to be able to identify different campuses located in the same country, mandatory Provision.TYPE added for clarification. Version 1.0 (2019-12-05) Guidance Field Schema Valid  
Coverage 1.0 First release of coverage page has been added under the 'Overview' section. General definition amended to provide clarification. Version 1.0 (2019-12-05) Documentation  
Data items 1.0 First release of the Data items page has been added under the 'Data specification' section. Version 1.0 (2019-12-05) Documentation  
Data model 1.0 First release of data model page has been added under the 'Data specification' section. Version 1.0 (2019-12-05) Documentation  
File structure 1.0 First release of file structure page has been added under the 'Data specification' section. Version 1.0 (2019-12-05) Documentation  
Introduction 1.0 First release of the introduction page has been added under the 'Overview' section. Record specific detail guidance amended to align with the new HEADCOUNTDS field. Version 1.0 (2019-12-05) Documentation  
Validation overview 1.0 First release of validation overview page has been added under the 'Submission process and quality assurance' section. Version 1.0 (2019-12-05) Documentation  

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