Skip to main content

Student Alternative 2019/20 - Gross fee

Back to C19054

Student Alternative 2019/20

Fields required from institutions in All fields

Gross fee

return to field list
Short nameGROSSFEE

This field will capture the gross fee charged, that is before any financial support from the provider such as waivers are taken into account.

Applicable toEngland Scotland

Required unless you are an approved (fee-cap) provider and (COURSEAIM begins with C, H, I or J, or is equal to M22, M26, M28, M71, M73, M78, M88) and SSN exists. Optional for providers in Scotland.


The Instance.GROSSFEE value returned should be the exact fee, if possible, including VAT. If the exact fee includes a decimal place it must be rounded to the nearest whole number. If the fee is a whole number it must not be rounded any further.

The Instance.GROSSFEE value should be the annualised amount and if a student leaves the provider part the way through the instance year, the annualised amount for the course should still be returned in Instance.GROSSFEE.

For approved (fee-cap) providers in England, Instance.GROSSFEE for undergraduate students is compared to the fees in the Office for Students access agreements. The Office for Students supply the look-up data to HESA based on the details sent to them in Table 1 (full-time fee) and Table 2 (part-time fee) of the Resource Plan. It is not from the text agreement published on the Office for Students website.

For non-standard years the full fee for the year of instance should be returned in the reporting year within which the year of instance commences.

Example: a one-year full time HNC course runs from January to December; the total cost of the course is £6,000.

Year of Programme HESA Reporting Year Instance.GROSSFEE
Y1 Y1 6000
Y1 Y2 0

For courses that run for more than one year and charge the fees up front, if the teaching or structured part of the course runs past a year then the fees should be divided between the course years. If the teaching or structured part only lasts a year and during the last few months of the course the student is writing up their dissertation, then the full amount of the fees can be returned in the first year.

Example: a two-year part time HNC course runs from January to December; the total cost of the course £6,000, which is charged up front.

Year of Programme HESA Reporting Year Instance.GROSSFEE
Y1 Y1 3000
Y1/Y2 Y2 3000
Y2 Y3 0

Example: a student studying a one-year BA top-up course running from October to October, re-takes a full module finishing in December. The higher education provider charges a fee of £200 for this re-take.

Year of Programme HESA Reporting Year Instance.GROSSFEE
Y1 Y1 6000
Y1/Y2 Y2 200

Where a student repeats a term or semester in an additional year to the agreed structure of the course, higher education providers should report the additional fee in Instance.GROSSFEE.

Writing-up students who are charged an additional fee on top of the agreed fee for the course by the higher education provider, should include the additional fee in Instance.GROSSFEE.

Instance.GROSSFEE is not required for incoming exchange students or dormant students.

For outgoing exchange students, the Instance.GROSSFEE should be the fee that the student is being charged for that year.

This field does not need to be returned for students undertaking an Apprenticeship standard or an Apprenticeship framework from 1 May 2017. Where a student commenced an Apprenticeship framework before 1 May 2017, GROSSFEE should be returned as 0.


A fee of £9,000 would be returned as 9000.

A fee of £7,545 would be returned as 7545.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required To monitor the various fee levels, for example by subject, course type and student characteristics including their spread across the UK.
Part of
Field length6
Minimum occurrences0
Maximum occurrences1
Schema components
Related fields
Date modified2020-11-13
Change management notesGuidance expanded to clarify the value of the fee that should be returned.

Contact Liaison by email or on +44 (0)1242 388 531.