Student Alternative 2019/20 - Instance periodInstancePeriod
Student Alternative 2019/20
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This records a specific unit of engagement within the student instance.
|Applicable to||England Scotland|
An Instance period is a cohesive and continuous unit of academic activity. Instance periods are defined by the provider but are typically analogous to the concept of a provider's academic year. Instance periods should be no longer than 12 months.
Where a provider charges fees on an annual basis, with no further breakdown or there are no clearly defined discrete units of activity within an instance it is recommended that instance periods are defined as academic years.
When academic activity naturally falls into smaller units, for example when a fee is charged for each of these units, providers may choose to return these units as instance periods. For example, a provider may elect to return semesters as instance periods. If it is anticipated that more than six instance periods will be required per twelve month period, please contact the Liaison team in advance of preparing the data submission.
A new instance period should be opened when a student makes substantial changes to their activity. In particular, a new instance period is necessary where:
Example 1: a student commences study in October on a full-time Undergraduate course in Conservation. The student decides to suspend their studies in February where NOTACT 01 should be returned. They re-commence their studies in May on a full-time basis and consequently a new instance period is required.
Quality rules to follow
|Reason required||The instance is the central concept in the specification of the HESA Student Alternative record, and describes the attributes of the interaction between the student and course in pursuit of a qualification or credit. The instance period allows the return of cyclical data within the student experience.|
|Change management notes||Guidance has been updated to add clarification.|
Contact Liaison by email or on 01242 211144.