HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Understanding student continuity and the UHN link | 1.3 | The guidance within section 'Understanding Student Continuity validation' has been updated to clarify which rules have been implemented as errors and warnings. | Version 1.13 (2021-10-08) | Documentation | |
| Average FTE Expected Ranges | 1.0 | First release of information on the Average instance FTE values for 2020/21. | Version 1.12 (2021-09-17) | Documentation | |
| Understanding student continuity and the UHN link | 1.2 | The guidance has been updated to reflect the changes in how Continuity stage validation is implemented. | Version 1.12 (2021-09-17) | Documentation | |
| FinancialSupport.FINTYPE | 1.1 | The guidance within 'Examples of support - 01 Cash' section has been updated to amend 'Office for Students Student Opportunity allocation' to 'Office for Students Student Premium allocation'. | Version 1.12 (2021-09-17) | Field Guidance | |
| Instance.ENDDATE | 1.4 | Guidance within section 'Resit Exams and/or Results from Late Exam Boards' has been updated to remove legacy reference 'dateleft' and has been replaced with 'ENDDATE'. | Version 1.12 (2021-09-17) | Field Guidance | |
| Instance.GROSSFEE | 1.4 | The guidance has been updated to add clarification on coverage. | Version 1.12 (2021-09-17) | Field Guidance | |
| Instance.INSTCAMP | 1.1 | The coverage has been updated to reflect the removal of COURSEAIMs X41-X46 from the Student record. | Version 1.12 (2021-09-17) | Field Guidance | |
| Instance.NETFEE | 1.5 | Guidance added to advise where an extra fee is charged to cover additional administrative expenses incurred for resitting or resubmitting assessments, this should be captured in NETFEE. The guidance has also been updated to add clarification on coverage. | Version 1.12 (2021-09-17) | Field Guidance | |
| Student.SEXID | 1.2 | Guidance updated to cover exceptional cases where the data is unavailable and minimum occurrences has been updated from 1 to 0. | Version 1.12 (2021-09-17) | Field Guidance | |
| StudentOnModule.MODOUT | 1.1 | Partial guidance around 'Code 7' has been removed as it is no longer applicable. | Version 1.12 (2021-09-17) | Field Guidance | |
| QualificationsAwarded.OUTCOME | 1.1 | The guidance in 'Resit Exams and/or Results from Late Exam Boards' has been updated to clarify the treatment of students with late results. | Version 1.12 (2021-09-17) | Field Guidance | |
| Data Collection Schedule | 1.2 | The information around the COVID-19 pandemic noted above the 'At a glance' section of the schedule has been removed and replaced with further details around dates and deadlines. | Version 1.11 (2021-08-20) | Documentation | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.11 (2021-08-20) | Field | |
| DeliveryOrganisationAndLocation | 1.3 | Additional guidance added to clarify the requirements around the return of delivery postcodes. | Version 1.11 (2021-08-20) | Coverage Field Schema | |
| FinancialSupport | 1.4 | Guidance amended to help clarify what should and should not be included within this entity. | Version 1.11 (2021-08-20) | Field Guidance | |
| QualificationsOnEntry | 1.1 | The valid entry P80 has been removed from the coverage for providers in England. | Version 1.11 (2021-08-20) | Coverage Field Schema | |
| DeliveryOrganisationAndLocation.PCODELOC | 1.1 | Additional guidance added to clarify the requirements around the return of delivery postcodes. | Version 1.11 (2021-08-20) | Field Guidance | |
| EntryProfile.APELCRD | 1.2 | Additional guidance added to clarify how this field should be coded, when students are exempt from a module or modules on the basis of a combination of APEL and non-APEL credits. | Version 1.11 (2021-08-20) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.3 | Additional guidance added to the '04 UCAS defined care leaver' section to clarify when 01 should be used for students recorded as care leavers through UCAS. | Version 1.11 (2021-08-20) | Field Guidance | |
| EntryProfile.CRDPTSTU | 1.2 | Additional guidance added to clarify when CRDPTSTU should be returned for a students previous qualifications. | Version 1.11 (2021-08-20) | Field Guidance | |
| Instance.MODE | 1.3 | Guidance added for providers in Scotland, when returning a student with an Instance.ENDDATE in the previous reporting year. Additionally guidance added to clarify the reporting of sandwich MODEs for providers in England and Wales. | Version 1.11 (2021-08-20) | Field Guidance | |
| Instance.STULOAD | 1.3 | Additional guidance added to the 'Full time' section to advise what providers should do if they believe that the normal intensity of study for their full-time students at a certain level is significantly higher than normal across other providers. | Version 1.11 (2021-08-20) | Field Guidance | |
| Student.SSN | 1.1 | Guidance added to provide clarification that the SSN should be returned throughout the instance of engagement, regardless of whether the student received any support during the session. | Version 1.11 (2021-08-20) | Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.3 | Guidance added to provide clarity around the variations between HESA and UCAS data. | Version 1.11 (2021-08-20) | Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.5 | Guidance added to provide clarity around the variations between HESA and UCAS data. Guidance also added around T Levels. Addition of 12 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: TS, TT, TU, TV, W5, W8, XB, XC, XD, XE, XF, XG. Valid entry 'SE - Scottish Foundation Apprenticeships' has been updated to 'SE - Scottish Foundation Apprenticeship in Accountancy'. | Version 1.11 (2021-08-20) | Field Schema Valid | |
| Course.COURSEAIM QualificationsAwarded.QUAL |
1.5 | Valid entry I13 (Access course or pathway programme at level 5) amended and changed to J13 (Access course or pathway programme at level 5) to match changes made in C19051. This change will also be reflected in the guidance and schema. | Version 1.10 (2021-07-29) | Field Schema Valid | |
| Coverage of the record | 1.2 | The general definition guidance has been updated to clarify the requirements around FE data for each nation. | Version 1.9 (2021-07-20) | Documentation | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.9 (2021-07-20) | Field | |
| File structures for National Student Survey (NSS) | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', there have been no changes since the 2019/20 collection. | Version 1.9 (2021-07-20) | Documentation | |
| Nil return sign-off form | 1.0 | First issue of this form for 2020/21, located under 'Submission process and quality assurance'. | Version 1.9 (2021-07-20) | Documentation | |
| Course.COURSEAIM | 1.4 | The guidance has been updated to clarify the requirements around FE data for each nation. | Version 1.9 (2021-07-20) | Field Guidance | |
| EntryProfile.QUALENT3 | 1.1 | The guidance and associated links to UK NARIC have been updated as this has now changed to UK ENIC. | Version 1.9 (2021-07-20) | Field Guidance | |
| FinancialSupport | 1.3 | Additional guidance added to clarify that only the financial support that was paid should be returned, rather than the amount that was awarded. | Version 1.9 (2021-07-20) | Field Guidance | |
| Instance.GROSSFEE | 1.3 | Guidance added to advise where an extra fee is charged to cover additional administrative expenses incurred for resitting or resubmitting assessments, this should be captured in GROSSFEE. Guidance also added for clarification around the requirement for fee data where the student holds an SSN. The headers 'Postgraduate instances' and 'Undergraduate instances' have been removed from the coverage for providers in England to clarify that undergraduate or postgraduate students may fall under either statement. | Version 1.9 (2021-07-20) | Field Guidance | |
| Instance.NETFEE | 1.4 | Guidance added for clarification around the requirement for fee data where the student holds an SSN. The headers 'Postgraduate instances' and 'Undergraduate instances' have been removed from the coverage for providers in England to clarify that undergraduate or postgraduate students may fall under either statement. | Version 1.9 (2021-07-20) | Coverage | |
| Module.TINST | 1.1 | Additional guidance added to provide clarification that learning in the workplace (where the teaching is not delivered by the provider) should be recorded in Module.TINST and Module.PCOLAB. | Version 1.9 (2021-07-20) | Field Guidance | |
| QualificationsAwarded.CLASS | 1.6 | The guidance has been updated to clarify the requirements around FE data for each nation. | Version 1.9 (2021-07-20) | Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.4 | Addition of 115 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: GT, GU, GV, GW, GX, GY, GZ, H4, H5, H6, H7, H8, H9, HB, HE, HG, HH, HJ, HM, HN, HP, HQ, HR, HT, HU, HV, HW, HX, HY, HZ, K7, K8, K9, LC, MB, MF, MG, MH, MJ, MK, ML, MM, MN, MP, OF, OH, OJ, OK, OL, OM, ON, OP, OQ, OR, OS, OV, OW, OX, OY, OZ, P6, P7, P8, P9, PG, QP, QQ, QR, QS, QT, QU, QV, QW, QX, QY, QZ, R6, R7, R8, RA, RB, RC, RD, RF, RG, RH, RJ, RK, RL, RM, RZ, SD, SE, SF, SH, SJ, SK, SM, SQ, SR, SU, SV, T6, T7, T8, T9, TE, TF, TG, TH, TJ, TK, TP, TQ and TR. | Version 1.9 (2021-07-20) | Field Schema Valid | |
| Student.HUSID | 1.1 | The URL for the HUSID look-up service has been updated. | Version 1.9 (2021-07-20) | Field Guidance | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.8 (2021-06-23) | Field | |
| Instance.YEARPRG | 1.1 | Coverage updated to include Wales as this was removed erroneously (25-06-2021). | Version 1.8 (2021-06-23) | Coverage Field Schema Valid | |
| File structures for data supply files | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| File structures for Expected instance population (HE) | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', there have been no changes to this specification since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| File structures for postgraduate research (PGR) student collaborative provision | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', there have been no changes to this specification since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| File structures for Unistats | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| Reduced returns | 1.3 | The tables within the guidance for types 01, 03, 04 and 08 have been updated to include the two fields Student.GENDERID and Student.SEXORT as these are mandatory for England, Wales and Northern Ireland. | Version 1.7 (2021-05-26) | Documentation | |
| Data Collection Schedule | 1.1 | The final commit and sign off paragraphs under the 'Detailed requirements' section have been amended to align with the 'At a glance' section of the schedule. | Version 1.7 (2021-05-26) | Documentation | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.7 (2021-05-26) | Field | |
| Course.CTITLE | 1.1 | Guidance updated to add clarification on the importance of returning meaningful information in the CTITLE field. | Version 1.7 (2021-05-26) | Field Guidance | |
| Course.DeliveryOrganisationAndLocation | 1.2 | Coverage updated with the addition of 'excluding sequential collaborative courses and courses not planned to be delivered by another provider'. Additional guidance added to provide clarity on exclusions. | Version 1.7 (2021-05-26) | Coverage Field Schema | |
| EntryProfile.APELCRD | 1.1 | Additional guidance added to clarify how Accreditation of Prior Experiential Learning (APEL) should be used in combination with the EntryProfile.CRDPTSTU and EntryProfile.CRDSCM fields. | Version 1.7 (2021-05-26) | Field Guidance | |
| EntryProfile.DOMICILE | 1.1 | The guidance within section 'CN, TW, HK, MO: China, Taiwan, Hong Kong, Macao' has been updated to bring it in line with FCO recommendations. | Version 1.7 (2021-05-26) | Field Guidance | |
| FinancialSupport | 1.2 | Additional guidance added to clarify that providers don't need to return the entity twice if only part of a FINTYPE is included in their APP. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.EMPFUND | 1.1 | Reference to 'NHS Workforce, Education and Development Services' within the guidance has been amended to 'Health Education and Improvement Wales'. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.ENDDATE | 1.3 | Additional section added to the guidance to provide clarification on 'Rescinded awards'. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.FUNDCODE | 1.3 | Guidance within the 'Postgraduate research students' section under 'For providers fundable by Office for Students and Research England' has been updated to reflect the changes due to Brexit. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.INITIATIVES | 1.2 | Guidance for valid entry U updated to clarify when this initiative would be applicable to Course.COURSEAIM M88. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.MSTUFEE | 1.2 | Guidance updated to reflect changes made to MSTUFEE in C19051 with regard to coding a split in the source of tuition fees. | Version 1.7 (2021-05-26) | Field Guidance | |
| QualificationsAwarded.CLASS | 1.5 | Additional guidance added for further clarification on how HND and HNC qualifications are coded. | Version 1.7 (2021-05-26) | Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.2 | Field length increase from 16 to 30 and addition of 2 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New entries added: P (C or above on the core) and P (D or E on the core). | Version 1.7 (2021-05-26) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.3 | Addition of 22 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 8I, FJ, FK, FL, FN, FP, FQ, FU, FV, FW, FX, FZ, G1, G2, G3, G4, G5, G9, GJ, GK, GM and TL. | Version 1.7 (2021-05-26) | Field Schema Valid | |
| QualificationsAwarded.QUAL | 1.4 | Additional guidance added to the 'Interim awards' section and a new section added to provide clarification on 'Rescinded awards'. | Version 1.7 (2021-05-26) | Field Guidance | |
| Student.NATION | 1.2 | The guidance within section 'CN, TW, HK, MO: China, Taiwan, Hong Kong, Macao' has been updated to bring it in line with FCO recommendations. | Version 1.7 (2021-05-26) | Field Guidance | |
| Coverage of the record | 1.1 | The guidance for providers in England, Northern Ireland and Wales has been updated under the 'dormant students' section. This is to align with the guidance in Instance.MODE. | Version 1.6 (2021-04-07) | Documentation | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.6 (2021-04-07) | Field | |
| Quality rules | n/a | The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.6 (2021-04-07) | Documentation | |
| Submit data to HESA | n/a | A link to the data collection system has been under the 'Submission process and quality assurance' section. | Version 1.6 (2021-04-07) | Documentation | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.6 (2021-04-07) | Documentation | |
| Course.DeliveryOrganisationAndLocation | 1.1 | Guidance updated to provide clarification on the link between DeliveryOrganisationAndLocation and Module.TINST. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| Course.REGBODY | 1.1 | Valid entry 54 'Health and Care Professions Council (HCPC): social workers in England' has been removed, this has been replaced with valid entry 16 'Social Work England'. Guidance has also been included for the new code. Additionally valid entry 10 'Care Council for Wales (CCW)' has been removed and replaced with valid entry 17 'Social Care Wales'. Guidance has also been added for this new code. | Version 1.6 (2021-04-07) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.2 | Under the 'Definitions of a care leaver / looked after status' section, the first definition of the circumstances of being in care has been removed as it no longer applies. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| EntryProfile.CRDPTSTU | 1.1 | The guidance 'Where the student has a previous award, rather than credits, this would not be recorded in this field', has been amended to include the word 'formal' so as to reduce ambiguity. | Version 1.6 (2021-04-07) | Field Guidance | |
| EntryProfile.CRDSCM | 1.1 | Additional guidance added to clarify the field requirements. | Version 1.6 (2021-04-07) | Field Guidance | |
| EntryProfile.ESTRANGED | 1.1 | Coverage has been updated as the field is now optional for low credit bearing courses and is only required for new starters. Additionally guidance has been added to advise that this field has been introduced to the HESA return earlier than being collected by UCAS. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| Instance.GROSSFEE Instance.NETFEE |
1.2 1.3 |
Coverage for Postgraduate instances has been amended to remove excluded courseaim M16, M86 and M88. Additionally coverage for Undergraduate instances has been amended to include courseaim M71 and M73. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| Instance.ENDDATE Instance.NOTACT Instance.RSNEND Instance.STULOAD QualificationsAwarded.QUAL |
1.2 1.1 1.1 1.2 1.3 |
Guidance updated to reflect the changes made within Instance.MODE. | Version 1.6 (2021-04-07) | Field Guidance | |
| Instance.MODE | 1.2 | Guidance updated when returning a student with an Instance.ENDDATE in the previous reporting year and examples amended when this guidance does not apply to Postgraduate Research students. | Version 1.6 (2021-04-07) | Field Guidance | |
| QualificationsAwarded.CLASS | 1.4 | Additional guidance added for further clarification around codes 51-90. | Version 1.6 (2021-04-07) | Field Guidance | |
| REFdata.UOA2021 | 1.1 | The guidance around valid entry patterns and characters has been updated. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| REFData.UOAPCNT | 1.1 | The related field section has been updated from UOA2014 to the replacement field UOA2021. | Version 1.6 (2021-04-07) | Field Guidance | |
| Student.SEXID | 1.1 | The guidance 'Advance HE recommends the use of the terms 'other' and 'prefer not to say' for people who associate with the terms intersex, androgyne, intergender, ambigender, gender fluid, polygender and genderqueer', has been removed as it was causing confusion. | Version 1.6 (2021-04-07) | Field Guidance | |
| Coding manual release schedule | 1.1 | Reference to the release of the 'Specification of the UCAS data for HESA (*J)' has been removed from the schedule, HESA are no longer able to share this publicly, if required providers will need to obtain this directly from UCAS. | Version 1.5 (2021-02-26) | Documentation | |
| Derived field specifications | n/a | First release of the derived field specifications for this collection, added under the 'Data specification' section. Unistats_CLASS has been removed as this is no longer required, XPSR01 specification has been rolled on from 2019/20 collections although this specification is under review and likely to change in a future release. | Version 1.5 (2021-02-26) | Field | |
| C20051DataTypes.xsd | 1.1 | The pattern value within the schema that allows UTF-8 characters in the ranges 0020-007E, 00A0-024F and 1E00-1EFF has been updated. Additionally a new datatype has been created for DELORG so as to union UKPRN and DELORGRangeType. | Version 1.5 (2021-02-26) | Field Schema | |
| HESA XML data entry tool | n/a | The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. | Version 1.5 (2021-02-26) | Documentation | |
| How to use the HESA XML data entry tool | 1.0 | A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. | Version 1.5 (2021-02-26) | Documentation | |
| Covid-19 Exceptional guidance | 1.0 | Exceptional guidance created for the C20051 Student return. | Version 1.5 (2021-02-26) | Guidance | |
| Reduced returns | 1.2 | The guidance within Type 04 - dormant students section has been updated. | Version 1.5 (2021-02-26) | Documentation | |
| Course.AWARDBOD | 1.1 | The coverage has been updated to include 'except where Course.COURSEAIM ends in 99'. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| Course.COURSEAIM | 1.3 | The guidance has been updated to remove 'For FE level students in England and Wales (codes 1 or 4 in Instance.FESTUMK) this field must be completed in full', as this is no longer applicable. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| Course.MSFUND | 1.1 | Additional guidance around the use of block grant funding from Research England has been added to the 'Specific guidance for providers in England' section. | Version 1.5 (2021-02-26) | Field Guidance | |
| Instance.ENDDATE | 1.1 | Additional guidance added to the 'Resit Exams and/or Results from Late Exam Boards' section, to advise that the examples do not apply to Postgraduate Research students. | Version 1.5 (2021-02-26) | Field Guidance Schema Valid | |
| Instance.FUNDCODE | 1.2 | The URL's for School Direct funding, Training Bursary and ITT funding rates have been updated within the guidance 'For providers fundable by the DFE'. Additional guidance 'Postgraduate writing up students' has been added to the 'For providers fundable by Office for Students and Research England' section. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Instance.INITIATIVES | 1.1 | Additional guidance added for COURSEAIM M16 around the eligibility for postgraduate loan support. Additionally COURSEAIM valid entry M02 has been added to the Postgraduate Loan Eligibilty section. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Instance.LOCSDY | 1.1 | Additional sub heading 'Students who spend the majority of time in the UK' has been added for clarification. | Version 1.5 (2021-02-26) | Field Guidance | |
| Instance.MODE | 1.1 | Additional guidance to reference when certain instances are not applicable to Postgraduate Research students. | Version 1.5 (2021-02-26) | Field Guidance | |
| Instance.NETFEE | 1.2 | Guidance expanded for non-standard years where Instance.TYPER = 2,3,4 or 5, to clarify that it should be returned in the reporting year within which the year of instance commences. | Version 1.5 (2021-02-26) | Coverage Field Schema | |
| Instance.REFData | 1.1 | Guidance updated to remove reference and link to the old field REFData.UOA2014, this has been replaced with the new field REFData.UOA2021. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Instance.STULOAD | 1.1 | Guidance updated to reflect changes made to STULOAD in C19051. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Instance.QTS | 1.1 | The guidance has been updated to include 'The DfE expect that, where a student has completed a QTS year, the outcome of this should be reported when confirmed. Whether a student holds QTS or not, this outcome should be updated when known'. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Instance.TYPEYR | 1.1 | The guidance 'Instance.TYPEYR should not be changed if a student withdraws during the year. This should reflect the intentions of the year', has been amended to 'Instance.TYPEYR should reflect the intentions at the start of the year. It should not be changed if a student withdraws during the year, or where activity runs over to the subsequent HESA reporting year due to extenuating circumstances'. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Institution.Course | 1.2 | Guidance amended to include 'where applicable', sentence updated to 'This should be based on the campus definition used in Provider Profile and returned where applicable in the DeliveryOrganisationAndLocation entity'. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Student.NATION | 1.1 | Additional guidance has been added under the section 'GB, XF, XG, XH, XI, XJ, XK: United Kingdom'. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Student.ULN | 1.1 | The coverage has been updated for students at providers in England to include Instance.REDUCEDI is 00 and that it is optional for students at providers in Northern Ireland, Scotland and Wales. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| QualificationsAwarded.CLASS | 1.3 | Guidance for the use of code 14 has been amended to provide further clarification. Additionally new valid entries 91,92,93,94 and 95 have been added. | Version 1.5 (2021-02-26) | Coverage Field Schema | |
| QualificationsAwarded.QUAL | 1.2 | Additional guidance has been added for 'Grade appeals' to provide further clarification. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.1 | The reason required has been updated to remove 'Also used in England to set and monitor the student number control', as this is no longer required. Additionally new valid entry 'EU' has been added. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| QualificationsOnEntry.QUALSBJ | 1.2 | The reason required has been updated to remove 'Also used in England to set and monitor the student number control', as this is no longer required. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.2 | Addition of 11 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 9P, 9R, 9S, 9T, 9Z, ER, EX, EZ, FF, FG and FH. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| File structure | 1.1 | The file structure diagram has been updated to include the new entity Course.DeliveryOrganisationAndLocation. | Version 1.4 (2021-01-06) | Documentation | |
| Reduced returns | 1.1 | Reference to Course.FEQAIMC and Instance.CSTAT has been removed from the guidance as these fields are now redundant. | Version 1.4 (2021-01-06) | Documentation | |
| Understanding student continuity and the UHN link | 1.1 | Reference to Course.FEQAIMC has been removed within the guidance as this field is now redundant. | Version 1.4 (2021-01-06) | Documentation | |
| Course.COURSEAIM | 1.2 | The guidance has been updated to remove reference to Course.FEQAIMC as this field was removed as FE data is no longer submitted by providers in Wales. Additionally the URL for 'Qualifications can cross boundaries' within the guidance has been updated. | Version 1.4 (2021-01-06) | Field Schema Valid | |
| Course.CourseSubject | 1.2 | Coverage updated for providers in England and Wales to include 'or any Instance.REDUCEDI = 08'. | Version 1.4 (2021-01-06) | Coverage Field Guidance | |
| CourseSubject.SBJCA | 1.1 | Reference to Course.FEQAIMC has been removed within the guidance as this field is now redundant. Additionally the two subject codes (100390-general science & 100097-sports management) have been added to the list of primary ITT specialism codes. | Version 1.4 (2021-01-06) | Field Guidance | |
| Course.TTCID | 1.1 | Coverage updated to remove reference to Course.REDUCEDC = 07 as this is redundant. | Version 1.4 (2021-01-06) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.1 | Guidance has been updated to remove the word 'undergraduate' for providers in Scotland, this is to align with the coverage statement for Scotland, which is not restricted by COURSEAIM. Coverage also updated to remove 'Course.TTCID is not F' as this is now redundant. | Version 1.4 (2021-01-06) | Coverage Field Schema | |
| Instance.FESTUMK | 1.1 | Guidance has been amended to advise providers in England and Wales, only valid entries 2 and 3 should be used. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| Instance.FinancialSupport | 1.1 | Coverage has been updated, the FUNDCODE restriction has been removed because students recorded as non-fundable in FUNDCODE may still be subject to regulated fees or covered by Access and Participation plans. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| Instance.FUNDCODE | 1.1 | The guidance 'Eligible students on courses funded by ESFA or WG-DfES' has been amended to 'For providers in England, eligible students on courses funded by the ESFA'. | Version 1.4 (2021-01-06) | Coverage Field Guidance | |
| Instance.GROSSFEE Instance.NETFEE | 1.1 | Guidance expanded to clarify the value of the fee that should be returned. | Version 1.4 (2021-01-06) | Field Guidance | |
| Instance.MSTUFEE | 1.1 | Guidance added to advise that valid entry 02 should only be used for students in receipt of postgraduate loans where the provider is definitive that the loan is being used by the students for their fees. Additional guidance also added to valid entry 34 to advise this entry should also be used for fees paid by The Royal Society. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| Instance.SPECFEE | 1.2 | Point C removed from the guidance as it no longer applies. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| Module.FRANIND | 1.1 | The name and URL have been updated from 'HEFCW's HESES 2011/12 circular (W11/43HE)' to 'HEFCW's 2020/21 Higher Education Students Early Statistics Survey (W20/37HE)'. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| Module.PCOLAB | 1.1 | Guidance removed 'Zero is an acceptable default value for providers in Wales for modules that are linked only to FE instances' as this is no longer applicable. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| QualificationsAwarded.CLASS | 1.2 | Guidance added for Postgraduate research students and guidance for codes 12-14 has been updated to reflect the widening of the field coverage for providers in England. | Version 1.4 (2021-01-06) | Coverage Field Schema | |
| QualificationsOnEntry.QUALSBJ | 1.1 | Total of 91 new valid entries added: 10Z, 11R, 11V, 12R, 13B, 14D, 15D, 16E, 18E, 19L, 20L, 20N, 21B, 21L, 22E, 23E, 23M, 24E, 24M, 25E, 25M, 25S, 26F, 26V, 27A, 27F, 27M, 28A, 28P, 28S, 29E, 29M, 29P, 29S, 30A, 30H, 30M, 30P, 30S, 31H, 31P, 32A, 32P, 32S, 33P, 34A, 34H, 34P, 35H, 35P, 35S, 36H, 41W, 48E, 49E, 50E, 51E, 52I, 67P, 71P, 72P, 74A, 85C, 86C, 87E, 88C, 89C, 96C, 98C, A46, A49, B77, B97, D09, D97, G04, G34, G97, I36, I92, K97, N99, O15, P46, P90, S50, S52, S54, S69, V97 and Y11. | Version 1.4 (2021-01-06) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.1 | Addition of 20 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 6U, 6V, 6Y, 8J, 8K, 8L, 8N, 8P, 8Q, 8R, 8S, 8T, 8U, 8V, 8W, 8Z, 9A, 9J, EW and N7. | Version 1.4 (2021-01-06) | Field Schema Valid | |
|
Further guidance on Apprenticeship Standards students Further guidance on collaborative supervision arrangements Further guidance on returning DfE programmes (excluding EYITT) Further guidance on returning Early Years Initial Teacher Training (EYITT) programmes Understanding student continuity and the UHN link |
1.0 | First release of the guidance, added under the 'Further guidance' section. Within the 'Understanding student continuity and the UHN link all references to Minerva and links have been removed and replaced with Issue Management System. | Version 1.3 (2020-09-30) | Documentation | |
| Course.CourseSubject | 1.1 | Coverage updated to remove reference to Course.FEQAIMC = '66666666' as the field no longer exists. | Version 1.3 (2020-09-30) | Coverage Field Guidance | |
| Institution.Course | 1.1 | Additional guidance added to the entity where provision is conducted at multiple locations. | Version 1.3 (2020-09-30) | Field guidance | |
| ModuleSubject.MODSBJP | 1.1 | Minimum occurrences have been increased from '0' to '1'. | Version 1.3 (2020-09-30) | Field Schema | |
| QualificationsAwarded.CLASS | 1.1 | Valid entry H24 removed from the coverage as it is no longer required. | Version 1.3 (2020-09-30) | Coverage Field Schema | |
| QualificationAwarded.QUAL | 1.1 | Additional guidance added when it is necessary for providers to decommit their return late. | Version 1.3 (2020-09-30) | Field Guidance Schema Valid | |
| C20051.xsd | n/a | The schema ordering for all fields has been amended to follow the HESA Standard - alphabetical ordering of Primary Keys, followed by Foreign Keys, followed by the remaining fields. The fields that will directly move position are: Institution.UKPRN, Instance.SDEMPLOY, Instance.SDLEAD, ITTPlacement.PLMNTDYS, DeliveryOrganisationAndLocation.PCODELOC, and Student.SERLEAVE. | Version 1.2 (2020-09-07) | Field Schema | |
|
C20051.xsd C20051DataTypes.xsd C20051CodeLists.xsd |
n/a | First issue of the schemas for the 2020/21 collection, added under the 'Data specification' section of the coding manual. | Version 1.1 (2020-08-27) | Field Schema | |
| File structure | 1.0 | First release of the guidance, added under the 'Data specification' section. | Version 1.1 (2020-08-27) | Documentation | |
| Further guidance on Apprenticeship Standards students | 1.0 | First release of the guidance, added under the 'Further guidance' section. | Version 1.1 (2020-08-27) | Documentation | |
| Validation overview | 1.0 | First release of the guidance, added under the 'submission process and quality assurance' section. | Version 1.1 (2020-08-27) | Documentation | |
| Course.DELORGPROP | 1.1 | Additional guidance added to provide further clarification. | Version 1.1 (2020-08-27) | Coverage Field Schema | |
| Instance.SPECFEE | 1.1 | Additional guidance added under new sub heading 'Higher or Degree Apprenticeships'. | Version 1.1 (2020-08-27) | Field Guidance | |
| All documentation | 1.0 | First release of documentation for the 2020/21 collection | Version 1.0 (2020-07-30) | Documentation | |
|
Course.FEQAIMC Instance.CSTAT Instance.DESTIN Instance.FRANPART Instance.GLHRS Instance.NUMUNITS Instance.NOUNTACH Instance.PROGRESS |
1.0 | Fields removed as FE data is no longer submitted by providers in Wales. | Version 1.0 (2020-07-30) | Field Guidance | |
|
Course.AWARDBOD Course.TTCID Course.CourseSubject Student.TTPCODE Instance.BRIDGE Instance.DISALL Instance.EXCHANGE Instance.SPECFEE Instance.TYPEYR Instance.YEARLGTH Instance.YEARPRG Instance.YEARSTU Module.FRANIND StudentOnModule.MODCOUNT |
1.0 | Coverage updated to remove references to FE data in Wales as this is no longer collected. | Version 1.0 (2020-07-30) | Field Guidance |
Instance.DISALL Instance.ENDDATE Module.CRDTSCM Module.CRDTPTS |
1.0 | Guidance that related to FE data in Wales removed as this is no longer collected. | Version 1.0 (2020-07-30) | Field Guidance |
| Coverage of the record | 1.0 | The guidance within section 'General definition' has been updated to include 'Award of the provider would include all students that receive a qualification of some sort following an assessment of performance, whether that be from the provider themselves or another awarding body.' | Version 1.0 (2020-07-30) | Documentation | |
| Data Collection Schedule (2020-08-03) | 1.1 | Collection dates amended to match those supplied in the support guides. | Version 1.0 (2020-07-30) | Documentation | |
| Reduced returns | 1.0 | The guidance within section 'Type 04 Dormant Students' has been updated to include Instance.ENTRYRTE. | Version 1.0 (2020-07-30) | Documentation | |
| Course.COURSEAIM | 1.0 | Valid entries X41-X46 and associated guidance removed as Welsh for Adults is no longer collected. | Version 1.0 (2020-07-30) | Field Schema Valid | |
| Course.DeliveryOrganisationAndLocation | 1.0 | New sub entity for 2020/21. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| DeliveryOrganisationAndLocation.DELORG | 1.0 | New field for 2020/21. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| DeliveryOrganisationAndLocation.DELORGPROP | 1.0 | New field for 2020/21. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| DeliveryOrganisationAndLocation.PCODELOC | 1.0 | New field for 2020/21. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.APELCRD | 1.0 | New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.CARELEAVER | 1.0 | Coverage updated in order to expand data regarding care experienced students. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.CRDPTSTU | 1.0 | New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.CRDSCM | 1.0 | New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.ESTRANGED | 1.0 | New field created to record the number of estranged students, including retention and outcomes, to allow the SFC, other public bodies and HEPs to plan and make informed decisions to improve the opportunities and outcomes for estranged students who have been identified as a disadvantaged group. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.PARED | 1.0 | Coverage updated to expand the data available regarding a range of the groups. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| FinancialSupport.APPSPEND | 1.0 | Field created in order to monitor the support provided to students as part of Access and Participation plans to allow the OfS and providers to determine what levels of support, provided to different student groups, may be most effective in improving student outcomes and under what circumstance. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Instance.ENTRYRTE | 1.0 | Coverage has been amended to include dormant students, entry 04 has been added to reduced returns and Instance.Mode is not 63 or 64 has been removed. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Instance.FEEREGIME | 1.0 | Coverage for providers in England has been removed as this data is no longer required. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Instance.FinancialSupport | 1.0 | Guidance updated to add clarification around when support should be returned. | Version 1.0 (2020-07-30) | Field Guidance Schema Valid | |
| Instance.GROSSFEE | 1.0 | Coverage amended to remove Instance.FEEREGIME for England, statutory Customers in England have agreed that the FEE REGIME field is no longer required from providers in England. This is down to the number of old regime students decreasing (less than 8% in 2017/18) therefore it didn't seem to make sense to continue any more. Additionally coverage amended to exclude Instances where Instance.INITIATIVES = K as this field is not required to be returned by apprenticeship students. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Instance.INITIATIVES | 1.0 | Guidance updated under 'Primary General (with Maths)' to advise that from the 2020/21 year onwards, valid entry code L, Primary General (with Maths) is no longer an active initiative. Additional notes added under 'Maths and Physics Chairs Programme' as Instance.ENTRYRTE can also be coded as 02. | Version 1.0 (2020-07-30) | Field Guidance Schema Valid | |
| Instance.ITTSCHMS | 1.0 | Guidance added to advise valid entries 4,5 and 6 are no longer active schemes from 2020/21 year onwards. | Version 1.0 (2020-07-30) | Field Guidance Schema Valid | |
| Instance.LOCSDY | 1.0 | Valid entries C, H, J and K and associated guidance removed as these were only able to be submitted for FE students in Wales who are no longer submitted to HESA. | Version 1.0 (2020-07-30) | Field Guidance | |
| Instance.MODE | 1.0 | Valid entries 12-14, 33-36 and 65 and associated guidance removed as these were only able to be submitted for FE students in Wales who are no longer submitted to HESA. | Version 1.0 (2020-07-30) | Field Guidance | |
| Instance.MSTUFEE | 1.0 | Coverage updated to include Instance.MODE is not 63 or 64 and Instance.EXCHANGE is not 4 or G. Additional guidance added to advise that the field is not required to be returned for incoming exchange students. | Version 1.0 (2020-07-30) | Field Guidance Schema Valid | |
| Instance.NETFEE | 1.0 | Coverage amended to remove Instance.FEEREGIME for England, statutory Customers in England have agreed that the FEE REGIME field is no longer required from providers in England. This is down to the number of old regime students decreasing (less than 8% in 2017/18) therefore it didn't seem to make sense to continue any more. Additionally coverage amended to exclude Instances where Instance.INITIATIVES = K as this field is not required to be returned by apprenticeship students. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| QualificationsAwarded.CLASS | 1.0 | New valid entries 15 (Commendation)and 16 (Award of Credit) added. Additonally coverage updated as requested from the OfS, in order to allow effective regulation of the sector, specifically regarding the OfS emphasis on student outcomes and grade inflation. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| QualificationsAwarded.TQGSEC QualificationsAwarded.TQSSEC |
1.0 | New valid entry '5 - Primary & Secondary' has been created and guidance has been amended accordingly. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| REFdata.UOA2014 | 1.0 | This field has been removed for 2020/21 as it is no longer required. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| REFdata.UOA2021 | 1.0 | Coverage has been amended as this field is now mandatory. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Student.BSLUSER | 1.0 | New field created in order to record the number of BSL users in Higher Education to support the British Sign Language National Plan. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Student.ETHNIC | 1.0 | New valid entry 16 (White – Other British) has been added to include valid entry from the 2011 census, which approximately 8% of people in Scotland identified as. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Student.GENDERID | 1.0 | New valid entry 99 added and coverage updated to expand the data available regarding a range of the groups protected under the Equality Act 2010. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Student.SERLEAVE | 1.0 | New field created to allow monitoring of service leavers in Higher Education and report on access and continuation in accordance with the recommendations from the Scottish Veterans Commissioner. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Student.SEXORT | 1.0 | New valid entry 99 added and coverage updated to expand the data available regarding a range of the groups protected under the Equality Act 2010. | Version 1.0 (2020-07-30) | Coverage Field Schema |
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