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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Coding manual release schedule 1.1 Reference to the release of the 'Specification of the UCAS data for HESA (*J)' has been removed from the schedule, HESA are no longer able to share this publicly, if required providers will need to obtain this directly from UCAS. Version 1.5 (2021-02-26) Documentation  
Derived field specifications n/a First release of the derived field specifications for this collection, added under the 'Data specification' section. Unistats_CLASS has been removed as this is no longer required, XPSR01 specification has been rolled on from 2019/20 collections although this specification is under review and likely to change in a future release. Version 1.5 (2021-02-26) Field  
C20051DataTypes.xsd 1.1 The pattern value within the schema that allows UTF-8 characters in the ranges 0020-007E, 00A0-024F and 1E00-1EFF has been updated. Additionally a new datatype has been created for DELORG so as to union UKPRN and DELORGRangeType. Version 1.5 (2021-02-26) Field Schema  
HESA XML data entry tool n/a The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. Version 1.5 (2021-02-26) Documentation  
How to use the HESA XML data entry tool 1.0 A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. Version 1.5 (2021-02-26) Documentation  
Covid-19 Exceptional guidance 1.0 Exceptional guidance created for the C20051 Student return. Version 1.5 (2021-02-26) Guidance  
Reduced returns 1.2 The guidance within Type 04 - dormant students section has been updated. Version 1.5 (2021-02-26) Documentation  
Course.AWARDBOD 1.1 The coverage has been updated to include 'except where Course.COURSEAIM ends in 99'. Version 1.5 (2021-02-26) Field Schema Valid  
Course.COURSEAIM 1.3 The guidance has been updated to remove 'For FE level students in England and Wales (codes 1 or 4 in Instance.FESTUMK) this field must be completed in full', as this is no longer applicable. Version 1.5 (2021-02-26) Field Schema Valid  
Course.MSFUND 1.1 Additional guidance around the use of block grant funding from Research England has been added to the 'Specific guidance for providers in England' section. Version 1.5 (2021-02-26) Field Guidance  
Instance.ENDDATE 1.1 Additional guidance added to the 'Resit Exams and/or Results from Late Exam Boards' section, to advise that the examples do not apply to Postgraduate Research students. Version 1.5 (2021-02-26) Field Guidance Schema Valid  
Instance.FUNDCODE 1.2 The URL's for School Direct funding, Training Bursary and ITT funding rates have been updated within the guidance 'For providers fundable by the DFE'. Additional guidance 'Postgraduate writing up students' has been added to the 'For providers fundable by Office for Students and Research England' section. Version 1.5 (2021-02-26) Coverage Field Guidance  
Instance.INITIATIVES 1.1 Additional guidance added for COURSEAIM M16 around the eligibility for postgraduate loan support. Additionally COURSEAIM valid entry M02 has been added to the Postgraduate Loan Eligibilty section. Version 1.5 (2021-02-26) Coverage Field Guidance  
Instance.LOCSDY 1.1 Additional sub heading 'Students who spend the majority of time in the UK' has been added for clarification. Version 1.5 (2021-02-26) Field Guidance  
Instance.MODE 1.1 Additional guidance to reference when certain instances are not applicable to Postgraduate Research students. Version 1.5 (2021-02-26) Field Guidance  
Instance.NETFEE 1.2 Guidance expanded for non-standard years where Instance.TYPER = 2,3,4 or 5, to clarify that it should be returned in the reporting year within which the year of instance commences. Version 1.5 (2021-02-26) Coverage Field Schema  
Instance.REFData 1.1 Guidance updated to remove reference and link to the old field REFData.UOA2014, this has been replaced with the new field REFData.UOA2021. Version 1.5 (2021-02-26) Coverage Field Guidance  
Instance.STULOAD 1.1 Guidance updated to reflect changes made to STULOAD in C19051. Version 1.5 (2021-02-26) Coverage Field Guidance  
Instance.QTS 1.1 The guidance has been updated to include 'The DfE expect that, where a student has completed a QTS year, the outcome of this should be reported when confirmed. Whether a student holds QTS or not, this outcome should be updated when known'. Version 1.5 (2021-02-26) Coverage Field Guidance  
Instance.TYPEYR 1.1 The guidance 'Instance.TYPEYR should not be changed if a student withdraws during the year. This should reflect the intentions of the year', has been amended to 'Instance.TYPEYR should reflect the intentions at the start of the year. It should not be changed if a student withdraws during the year, or where activity runs over to the subsequent HESA reporting year due to extenuating circumstances'. Version 1.5 (2021-02-26) Coverage Field Guidance  
Institution.Course 1.2 Guidance amended to include 'where applicable', sentence updated to 'This should be based on the campus definition used in Provider Profile and returned where applicable in the DeliveryOrganisationAndLocation entity'. Version 1.5 (2021-02-26) Coverage Field Guidance  
Student.NATION 1.1 Additional guidance has been added under the section 'GB, XF, XG, XH, XI, XJ, XK: United Kingdom'. Version 1.5 (2021-02-26) Coverage Field Guidance  
Student.ULN 1.1 The coverage has been updated for students at providers in England to include Instance.REDUCEDI is 00 and that it is optional for students at providers in Northern Ireland, Scotland and Wales. Version 1.5 (2021-02-26) Coverage Field Guidance  
QualificationsAwarded.CLASS 1.3 Guidance for the use of code 14 has been amended to provide further clarification. Additionally new valid entries 91,92,93,94 and 95 have been added. Version 1.5 (2021-02-26) Coverage Field Schema  
QualificationsAwarded.QUAL 1.2 Additional guidance has been added for 'Grade appeals' to provide further clarification. Version 1.5 (2021-02-26) Coverage Field Guidance  
QualificationsOnEntry.QUALGRADE 1.1 The reason required has been updated to remove 'Also used in England to set and monitor the student number control', as this is no longer required. Additionally new valid entry 'EU' has been added. Version 1.5 (2021-02-26) Field Schema Valid  
QualificationsOnEntry.QUALSBJ 1.2 The reason required has been updated to remove 'Also used in England to set and monitor the student number control', as this is no longer required. Version 1.5 (2021-02-26) Field Schema Valid  
QualificationsOnEntry.QUALTYPE 1.2 Addition of 11 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 9P, 9R, 9S, 9T, 9Z, ER, EX, EZ, FF, FG and FH. Version 1.5 (2021-02-26) Field Schema Valid  
File structure 1.1 The file structure diagram has been updated to include the new entity Course.DeliveryOrganisationAndLocation. Version 1.4 (2021-01-06) Documentation  
Reduced returns 1.1 Reference to Course.FEQAIMC and Instance.CSTAT has been removed from the guidance as these fields are now redundant. Version 1.4 (2021-01-06) Documentation  
Understanding student continuity and the UHN link 1.1 Reference to Course.FEQAIMC has been removed within the guidance as this field is now redundant. Version 1.4 (2021-01-06) Documentation  
Course.COURSEAIM 1.2 The guidance has been updated to remove reference to Course.FEQAIMC as this field was removed as FE data is no longer submitted by providers in Wales. Additionally the URL for 'Qualifications can cross boundaries' within the guidance has been updated. Version 1.4 (2021-01-06) Field Schema Valid  
Course.CourseSubject 1.2 Coverage updated for providers in England and Wales to include 'or any Instance.REDUCEDI = 08'. Version 1.4 (2021-01-06) Coverage Field Guidance  
CourseSubject.SBJCA 1.1 Reference to Course.FEQAIMC has been removed within the guidance as this field is now redundant. Additionally the two subject codes (100390-general science & 100097-sports management) have been added to the list of primary ITT specialism codes. Version 1.4 (2021-01-06) Field Guidance  
Course.TTCID 1.1 Coverage updated to remove reference to Course.REDUCEDC = 07 as this is redundant. Version 1.4 (2021-01-06) Field Guidance  
EntryProfile.CARELEAVER 1.1 Guidance has been updated to remove the word 'undergraduate' for providers in Scotland, this is to align with the coverage statement for Scotland, which is not restricted by COURSEAIM. Coverage also updated to remove 'Course.TTCID is not F' as this is now redundant. Version 1.4 (2021-01-06) Coverage Field Schema  
Instance.FESTUMK 1.1 Guidance has been amended to advise providers in England and Wales, only valid entries 2 and 3 should be used. Version 1.4 (2021-01-06) Field Guidance Schema Valid  
Instance.FinancialSupport 1.1 Coverage has been updated, the FUNDCODE restriction has been removed because students recorded as non-fundable in FUNDCODE may still be subject to regulated fees or covered by Access and Participation plans. Version 1.4 (2021-01-06) Field Guidance Schema Valid  
Instance.FUNDCODE 1.1 The guidance 'Eligible students on courses funded by ESFA or WG-DfES' has been amended to 'For providers in England, eligible students on courses funded by the ESFA'. Version 1.4 (2021-01-06) Coverage Field Guidance  
Instance.GROSSFEE Instance.NETFEE 1.1 Guidance expanded to clarify the value of the fee that should be returned. Version 1.4 (2021-01-06) Field Guidance  
Instance.MSTUFEE 1.1 Guidance added to advise that valid entry 02 should only be used for students in receipt of postgraduate loans where the provider is definitive that the loan is being used by the students for their fees. Additional guidance also added to valid entry 34 to advise this entry should also be used for fees paid by The Royal Society. Version 1.4 (2021-01-06) Field Guidance Schema Valid  
Instance.SPECFEE 1.2 Point C removed from the guidance as it no longer applies. Version 1.4 (2021-01-06) Field Guidance Schema Valid  
Module.FRANIND 1.1 The name and URL have been updated from 'HEFCW's HESES 2011/12 circular (W11/43HE)' to 'HEFCW's 2020/21 Higher Education Students Early Statistics Survey (W20/37HE)'. Version 1.4 (2021-01-06) Field Guidance Schema Valid  
Module.PCOLAB 1.1 Guidance removed 'Zero is an acceptable default value for providers in Wales for modules that are linked only to FE instances' as this is no longer applicable. Version 1.4 (2021-01-06) Field Guidance Schema Valid  
QualificationsAwarded.CLASS 1.2 Guidance added for Postgraduate research students and guidance for codes 12-14 has been updated to reflect the widening of the field coverage for providers in England. Version 1.4 (2021-01-06) Coverage Field Schema  
QualificationsOnEntry.QUALSBJ 1.1 Total of 91 new valid entries added: 10Z, 11R, 11V, 12R, 13B, 14D, 15D, 16E, 18E, 19L, 20L, 20N, 21B, 21L, 22E, 23E, 23M, 24E, 24M, 25E, 25M, 25S, 26F, 26V, 27A, 27F, 27M, 28A, 28P, 28S, 29E, 29M, 29P, 29S, 30A, 30H, 30M, 30P, 30S, 31H, 31P, 32A, 32P, 32S, 33P, 34A, 34H, 34P, 35H, 35P, 35S, 36H, 41W, 48E, 49E, 50E, 51E, 52I, 67P, 71P, 72P, 74A, 85C, 86C, 87E, 88C, 89C, 96C, 98C, A46, A49, B77, B97, D09, D97, G04, G34, G97, I36, I92, K97, N99, O15, P46, P90, S50, S52, S54, S69, V97 and Y11. Version 1.4 (2021-01-06) Field Schema Valid  
QualificationsOnEntry.QUALTYPE 1.1 Addition of 20 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 6U, 6V, 6Y, 8J, 8K, 8L, 8N, 8P, 8Q, 8R, 8S, 8T, 8U, 8V, 8W, 8Z, 9A, 9J, EW and N7. Version 1.4 (2021-01-06) Field Schema Valid  
Further guidance on Apprenticeship Standards students
Further guidance on collaborative supervision arrangements
Further guidance on returning DfE programmes (excluding EYITT)
Further guidance on returning Early Years Initial Teacher Training (EYITT) programmes
Understanding student continuity and the UHN link
1.0 First release of the guidance, added under the 'Further guidance' section. Within the 'Understanding student continuity and the UHN link all references to Minerva and links have been removed and replaced with Issue Management System. Version 1.3 (2020-09-30) Documentation  
Course.CourseSubject 1.1 Coverage updated to remove reference to Course.FEQAIMC = '66666666' as the field no longer exists. Version 1.3 (2020-09-30) Coverage Field Guidance  
Institution.Course 1.1 Additional guidance added to the entity where provision is conducted at multiple locations. Version 1.3 (2020-09-30) Field guidance  
ModuleSubject.MODSBJP 1.1 Minimum occurrences have been increased from '0' to '1'. Version 1.3 (2020-09-30) Field Schema  
QualificationsAwarded.CLASS 1.1 Valid entry H24 removed from the coverage as it is no longer required. Version 1.3 (2020-09-30) Coverage Field Schema  
QualificationAwarded.QUAL 1.1 Additional guidance added when it is necessary for providers to decommit their return late. Version 1.3 (2020-09-30) Field Guidance Schema Valid  
C20051.xsd n/a The schema ordering for all fields has been amended to follow the HESA Standard - alphabetical ordering of Primary Keys, followed by Foreign Keys, followed by the remaining fields. The fields that will directly move position are: Institution.UKPRN, Instance.SDEMPLOY, Instance.SDLEAD, ITTPlacement.PLMNTDYS, DeliveryOrganisationAndLocation.PCODELOC, and Student.SERLEAVE. Version 1.2 (2020-09-07) Field Schema  
C20051.xsd
C20051DataTypes.xsd
C20051CodeLists.xsd
n/a First issue of the schemas for the 2020/21 collection, added under the 'Data specification' section of the coding manual. Version 1.1 (2020-08-27) Field Schema  
File structure 1.0 First release of the guidance, added under the 'Data specification' section. Version 1.1 (2020-08-27) Documentation  
Further guidance on Apprenticeship Standards students 1.0 First release of the guidance, added under the 'Further guidance' section. Version 1.1 (2020-08-27) Documentation  
Validation overview 1.0 First release of the guidance, added under the 'submission process and quality assurance' section. Version 1.1 (2020-08-27) Documentation  
Course.DELORGPROP 1.1 Additional guidance added to provide further clarification. Version 1.1 (2020-08-27) Coverage Field Schema  
Instance.SPECFEE 1.1 Additional guidance added under new sub heading 'Higher or Degree Apprenticeships'. Version 1.1 (2020-08-27) Field Guidance  
All documentation 1.0 First release of documentation for the 2020/21 collection Version 1.0 (2020-07-30) Documentation  
Course.FEQAIMC
Instance.CSTAT
Instance.DESTIN
Instance.FRANPART
Instance.GLHRS
Instance.NUMUNITS
Instance.NOUNTACH
Instance.PROGRESS
1.0 Fields removed as FE data is no longer submitted by providers in Wales. Version 1.0 (2020-07-30) Field Guidance  
Course.AWARDBOD
Course.TTCID
Course.CourseSubject
Student.TTPCODE
Instance.BRIDGE
Instance.DISALL
Instance.EXCHANGE
Instance.SPECFEE
Instance.TYPEYR
Instance.YEARLGTH
Instance.YEARPRG
Instance.YEARSTU
Module.FRANIND
StudentOnModule.MODCOUNT
1.0 Coverage updated to remove references to FE data in Wales as this is no longer collected. Version 1.0 (2020-07-30) Field Guidance  
Instance.DISALL
Instance.ENDDATE
Module.CRDTSCM
Module.CRDTPTS
1.0 Guidance that related to FE data in Wales removed as this is no longer collected. Version 1.0 (2020-07-30) Field Guidance  
Coverage of the record 1.0 The guidance within section 'General definition' has been updated to include 'Award of the provider would include all students that receive a qualification of some sort following an assessment of performance, whether that be from the provider themselves or another awarding body.' Version 1.0 (2020-07-30) Documentation  
Data Collection Schedule (2020-08-03) 1.1 Collection dates amended to match those supplied in the support guides. Version 1.0 (2020-07-30) Documentation  
Reduced returns 1.0 The guidance within section 'Type 04 Dormant Students' has been updated to include Instance.ENTRYRTE. Version 1.0 (2020-07-30) Documentation  
Course.COURSEAIM 1.0 Valid entries X41-X46 and associated guidance removed as Welsh for Adults is no longer collected. Version 1.0 (2020-07-30) Field Schema Valid  
Course.DeliveryOrganisationAndLocation 1.0 New sub entity for 2020/21. Version 1.0 (2020-07-30) Coverage Field Schema  
DeliveryOrganisationAndLocation.DELORG 1.0 New field for 2020/21. Version 1.0 (2020-07-30) Coverage Field Schema  
DeliveryOrganisationAndLocation.DELORGPROP 1.0 New field for 2020/21. Version 1.0 (2020-07-30) Coverage Field Schema  
DeliveryOrganisationAndLocation.PCODELOC 1.0 New field for 2020/21. Version 1.0 (2020-07-30) Coverage Field Schema  
EntryProfile.APELCRD 1.0 New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. Version 1.0 (2020-07-30) Coverage Field Schema  
EntryProfile.CARELEAVER 1.0 Coverage updated in order to expand data regarding care experienced students. Version 1.0 (2020-07-30) Coverage Field Schema  
EntryProfile.CRDPTSTU 1.0 New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. Version 1.0 (2020-07-30) Coverage Field Schema  
EntryProfile.CRDSCM 1.0 New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. Version 1.0 (2020-07-30) Coverage Field Schema  
EntryProfile.ESTRANGED 1.0 New field created to record the number of estranged students, including retention and outcomes, to allow the SFC, other public bodies and HEPs to plan and make informed decisions to improve the opportunities and outcomes for estranged students who have been identified as a disadvantaged group. Version 1.0 (2020-07-30) Coverage Field Schema  
EntryProfile.PARED 1.0 Coverage updated to expand the data available regarding a range of the groups. Version 1.0 (2020-07-30) Coverage Field Schema  
FinancialSupport.APPSPEND 1.0 Field created in order to monitor the support provided to students as part of Access and Participation plans to allow the OfS and providers to determine what levels of support, provided to different student groups, may be most effective in improving student outcomes and under what circumstance. Version 1.0 (2020-07-30) Coverage Field Schema  
Instance.ENTRYRTE 1.0 Coverage has been amended to include dormant students, entry 04 has been added to reduced returns and Instance.Mode is not 63 or 64 has been removed. Version 1.0 (2020-07-30) Coverage Field Schema  
Instance.FEEREGIME 1.0 Coverage for providers in England has been removed as this data is no longer required. Version 1.0 (2020-07-30) Coverage Field Schema  
Instance.FinancialSupport 1.0 Guidance updated to add clarification around when support should be returned. Version 1.0 (2020-07-30) Field Guidance Schema Valid  
Instance.GROSSFEE 1.0 Coverage amended to remove Instance.FEEREGIME for England, statutory Customers in England have agreed that the FEE REGIME field is no longer required from providers in England. This is down to the number of old regime students decreasing (less than 8% in 2017/18) therefore it didn't seem to make sense to continue any more. Additionally coverage amended to exclude Instances where Instance.INITIATIVES = K as this field is not required to be returned by apprenticeship students. Version 1.0 (2020-07-30) Coverage Field Schema  
Instance.INITIATIVES 1.0 Guidance updated under 'Primary General (with Maths)' to advise that from the 2020/21 year onwards, valid entry code L, Primary General (with Maths) is no longer an active initiative. Additional notes added under 'Maths and Physics Chairs Programme' as Instance.ENTRYRTE can also be coded as 02. Version 1.0 (2020-07-30) Field Guidance Schema Valid  
Instance.ITTSCHMS 1.0 Guidance added to advise valid entries 4,5 and 6 are no longer active schemes from 2020/21 year onwards. Version 1.0 (2020-07-30) Field Guidance Schema Valid  
Instance.LOCSDY 1.0 Valid entries C, H, J and K and associated guidance removed as these were only able to be submitted for FE students in Wales who are no longer submitted to HESA. Version 1.0 (2020-07-30) Field Guidance  
Instance.MODE 1.0 Valid entries 12-14, 33-36 and 65 and associated guidance removed as these were only able to be submitted for FE students in Wales who are no longer submitted to HESA. Version 1.0 (2020-07-30) Field Guidance  
Instance.MSTUFEE 1.0 Coverage updated to include Instance.MODE is not 63 or 64 and Instance.EXCHANGE is not 4 or G. Additional guidance added to advise that the field is not required to be returned for incoming exchange students. Version 1.0 (2020-07-30) Field Guidance Schema Valid  
Instance.NETFEE 1.0 Coverage amended to remove Instance.FEEREGIME for England, statutory Customers in England have agreed that the FEE REGIME field is no longer required from providers in England. This is down to the number of old regime students decreasing (less than 8% in 2017/18) therefore it didn't seem to make sense to continue any more. Additionally coverage amended to exclude Instances where Instance.INITIATIVES = K as this field is not required to be returned by apprenticeship students. Version 1.0 (2020-07-30) Coverage Field Schema  
QualificationsAwarded.CLASS 1.0 New valid entries 15 (Commendation)and 16 (Award of Credit) added. Additonally coverage updated as requested from the OfS, in order to allow effective regulation of the sector, specifically regarding the OfS emphasis on student outcomes and grade inflation. Version 1.0 (2020-07-30) Coverage Field Schema  
QualificationsAwarded.TQGSEC
QualificationsAwarded.TQSSEC
1.0 New valid entry '5 - Primary & Secondary' has been created and guidance has been amended accordingly. Version 1.0 (2020-07-30) Coverage Field Schema  
REFdata.UOA2014 1.0 This field has been removed for 2020/21 as it is no longer required. Version 1.0 (2020-07-30) Coverage Field Schema  
REFdata.UOA2021 1.0 Coverage has been amended as this field is now mandatory. Version 1.0 (2020-07-30) Coverage Field Schema  
Student.BSLUSER 1.0 New field created in order to record the number of BSL users in Higher Education to support the British Sign Language National Plan. Version 1.0 (2020-07-30) Coverage Field Schema  
Student.ETHNIC 1.0 New valid entry 16 (White – Other British) has been added to include valid entry from the 2011 census, which approximately 8% of people in Scotland identified as. Version 1.0 (2020-07-30) Coverage Field Schema  
Student.GENDERID 1.0 New valid entry 99 added and coverage updated to expand the data available regarding a range of the groups protected under the Equality Act 2010. Version 1.0 (2020-07-30) Coverage Field Schema  
Student.SERLEAVE 1.0 New field created to allow monitoring of service leavers in Higher Education and report on access and continuation in accordance with the recommendations from the Scottish Veterans Commissioner. Version 1.0 (2020-07-30) Coverage Field Schema  
Student.SEXORT 1.0 New valid entry 99 added and coverage updated to expand the data available regarding a range of the groups protected under the Equality Act 2010. Version 1.0 (2020-07-30) Coverage Field Schema  

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