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HESA Collections

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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Data collection schedule 1.1 Guidance within the introductory section of the data collection schedule has been updated regarding return, commit and final commit dates, nil return confirmation and the sign off deadline. Version 1.4 (2021-10-05) Documentation  
Provision.COUNTRY 1.1 Guidance has been updated to provide consistency between current HESA collections. Version 1.4 (2021-10-05) Documentation  
Provision.HEADCOUNTSSC 1.1 The description has been updated for further clarification. Version 1.4 (2021-10-05) Documentation  
Provision.HEADCOUNTSW 1.2 Guidance regarding students who leave without completing the course has been updated. Version 1.4 (2021-10-05) Documentation  
Nil return sign-off slip (PDF) n/a The nil returns sign off form has been added under the 'Downloadable files' section, for providers with no offshore provision to report. Version 1.3 (2021-07-23) Documentation  
Support guides n/a The link to the support guides have been added to the 'New to HESA or having problems?' section. Version 1.3 (2021-07-23) Documentation  
Derived field specifications n/a The derived field specifications have been added under the 'Data specification' section. Version 1.2 (2021-06-25) Documentation  
HESA XML Data Entry Tool n/a A link to the data entry tool has been added under the 'submission process and quality assurance' section of the coding manual. This tool takes the data entered into it, validates it against the schema structure, and outputs a valid XML file in the format required for submission. Version 1.2 (2021-06-25) Documentation  
How to use the HESA XML data entry tool 1.0 This document describing the XML data entry tool and how to use it, has been added under the 'Submission process and quality assurance' section of the coding manual. Version 1.2 (2021-06-25) Documentation  
Quality rules n/a The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. Version 1.2 (2021-06-25) Documentation  
Validation kit n/a The downloadable validation kit that allows data to be tested against quality rules prior to submission during preparation has been included under the 'Submission process and quality assurance' section. Version 1.2 (2021-06-25) Documentation  
Validation overview 1.0 First release of validation overview page has been added under the 'Submission process and quality assurance' section. Version 1.2 (2021-06-25) Documentation  
Provision.HEADCOUNTSW 1.1 Additional guidance has been added regarding students who are studying outside of the UK. Version 1.1 (2021-04-30) Guidance Field Schema Valid  
Data collection schedule 1.0 The data collection schedule has been added under the 'Overview' section. Version 1.1 (2021-04-30) Documentation  
Provision.HEADCOUNTDS 1.0 Notes section has been updated to clarify guidance regarding dormant students. Version 1.0 (2021-02-24) Guidance Field Schema Valid  
Provision.HEADCOUNTSCS 1.0 Guidance has been updated for the C20052 collection. Version 1.0 (2021-02-24) Guidance Field Schema Valid  
Provision.HEADCOUNTSSC 1.0 Guidance has been updated for the C20052 collection. Version 1.0 (2021-02-24) Guidance Field Schema Valid  
Provision.LEVEL 1.0 Guidance and link has been updated for QAA level descriptors in the Framework for Higher Education Qualifications in England, Wales and Northern Ireland (FHEQ). This has now been updated to the 2014 version. Version 1.0 (2021-02-24) Guidance Field Schema Valid  
Provision.TYPE 1.0 Links for QAA have been updated. Version 1.0 (2021-02-24) Guidance Field Schema Valid  
Coverage 1.0 Guidance has been updated to clarify that providers only need to return students that are studying towards an award. Guidance has also been updated regarding returning the HEADCOUNT fields. Version 1.0 (2021-02-24) Documentation  
Covid-19 Exceptional guidance 1.0 Exceptional guidance created for the C20052 Aggregate Offshore return. Version 1.0 (2021-02-24) Guidance  

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