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Initial Teacher Training record 2020/21

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Data collection schedule

Version 1.1 Produced 2020-09-29

The details of students on an ITT course need to be forwarded to the Department for Education (DfE) for the purpose of allocating a Teacher Reference Number (TRN). Data for all DfE-funded ITT provision must be provided as a first submission by 16th October 2020, and should be signed-off by the 30th October 2020. The DfE census date is 14th October 2020. The DfE will use this data to create the Trainee Numbers Census. Timings for the QTS and Induction division of the DfE are very much dependent on the start date of the individual student on the course and could be at any time in the reporting period 01 August 2020 - 31 July 2021. As there are likely to be many commencement dates HESA will not be monitoring or chasing up individual submissions.

Timescales summary table

01 September 2020 Data collection system opens
16 October 2020 Commit date - first data submission required
05 October - 30 October 2020 DfE data quality checking period
30 October 2020 Sign off required on TTP (Trainee Teacher Portal)
18 January - 29 January 2021 January ITT Census Update Collection
19 April - 30 April 2021 April ITT Census Update Collection
19 July - 30 July 2021 July ITT Census Update Collection

In order to be accepted by HESA, data must pass HESA validation checks. Providers are encouraged to test their data locally using the validation kits made available by HESA before submitting data to the collection. Data which fails validation will not be considered to have been returned to the Agency.

The January, April and July updates are carried out in order to allow providers to make corrections to census data as well as add trainees who commenced after the census date. If updates need to be made, please contact the ITT Data Management Team.

Need help?

Contact Liaison by email or on +44 (0)1242 388 531.