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QR.C20054.Course.TTCID.3

Course.TTCID must not equal F.
Business RuleErrorCarried Forward
Plain English
Courses are not expected to be coded as Subject Knowledge Enhancement.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.CourseSubject.SBJPCNT.1

For each Course entity the sum of CourseSubject.SBJPCNT must equal 100.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.CourseSubject.SBJPCNT.1

QR.C20054.EntryProfile.DOMICILE.1

EntryProfile.DOMICILE has been coded as ZZ (Not known). Please review this data and allocate a more precise code where possible.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.DOMICILE.1

QR.C20054.EntryProfile.DOMICILE.3

EntryProfile.DOMICILE must not be coded XC or XL.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.DOMICILE.3

QR.C20054.EntryProfile.NUMHUS.1

The EntryProfile.NUMHUS returned must have a corresponding Instance.NUMHUS for the same Student.HUSID.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.NUMHUS.1

QR.C20054.EntryProfile.POSTCODE.1

EntryProfile.POSTCODE must exist where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.POSTCODE.1

QR.C20054.EntryProfile.POSTCODE.2

EntryProfile.POSTCODE must not exist where EntryProfile.DOMICILE is not in (XF, XG, XH, XI, XK, XL, GG, JE or IM).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.POSTCODE.2

QR.C20054.EntryProfile.PREVINST.2

Where EntryProfile.PREVINST exists it must be either a valid UKPRN or one of the generic codes specified in the manual.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.PREVINST.2

QR.C20054.EntryProfile.QUALENT3.1

EntryProfile.QUALENT3 cannot be coded X06 where QualificationsOnEntry entity exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.QUALENT3.1

QR.C20054.EntryProfile.QualificationsOnEntry.1

There are more than 30 occurrences of QualificationsOnEntry for an Entry Profile.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.EntryProfile.QualificationsOnEntry.1

QR.C20054.InstancePeriod.DISALL.3

InstancePeriod.DISALL should not exist where the associated StudentEquality.DISABLE = 00.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.DISALL.3

QR.C20054.InstancePeriod.DISALL.4

InstancePeriod.DISALL must only be coded 4 where (the associated EntryProfile.DOMICILE exists and is coded GG, JE, XL, XK, IM, XF, XI, XH or XG) or StudentEquality.NATION = GB.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.DISALL.4

QR.C20054.InstancePeriod.EXCHIND.1

InstancePeriod.EXCHIND should be coded 3 where InstancePeriod.LOCSDY = 6 or 9
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.EXCHIND.1

QR.C20054.InstancePeriod.EXCHIND.2

InstancePeriod.EXCHIND must be coded 1 where Course.COURSEAIM code ends with 91.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.EXCHIND.2

QR.C20054.InstancePeriod.EXCHIND.3

InstancePeriod.EXCHIND must be coded 3 where InstancePeriod.LOCSDY = S
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.EXCHIND.3

QR.C20054.InstancePeriod.LOCSDY.1

InstancePeriod.LOCSDY must not be coded D or E where InstancePeriod.MODE is coded 01.
Business RuleErrorCarried Forward
Plain English
A full time student must not be on an industrial placement. Consider re-coding as sandwich mode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.LOCSDY.1

QR.C20054.InstancePeriod.LOCSDY.3

InstancePeriod.LOCSDY should be coded D, E, T, U or Z where InstancePeriod.MODE = 23, 24 or 25.
Business RuleWarningCarried Forward
Plain English
Sandwich students should be on industrial placement, abroad or at the provider/partner.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.LOCSDY.3

QR.C20054.InstancePeriod.LOCSDY.4

InstancePeriod.LOCSDY should be coded D, E or Z where InstancePeriod.EXCHIND = 1.
Business RuleWarningCarried Forward
Plain English
Incoming exchange students should be on industrial placement or at the provider/partner.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.LOCSDY.4

QR.C20054.InstancePeriod.LOCSDY.5

InstancePeriod.LOCSDY should be coded U or T where InstancePeriod.EXCHIND = 2.
Business RuleWarningCarried Forward
Plain English
Outgoing exchange students should be coded as abroad.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.LOCSDY.5

QR.C20054.InstancePeriod.LOCSDY.6

InstancePeriod.LOCSDY = S where associated EntryProfile.DOMICILE is coded XF, XG, XH, XI, or XK. Where the student is abroad for the whole or a proportion of the year as part of a UK based course InstancePeriod.LOCSDY should be coded T or U.
Business RuleWarningCarried Forward
Plain English
Where the country of domicile on entry for a student is the UK the location of study returned is 'studying abroad and included in the Student record as student has spent or will spend more than 8 weeks in the UK'. Please consider whether the codings for abroad for whole/proportion of the year may be more correct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.LOCSDY.6

QR.C20054.InstancePeriod.MODE.1

InstancePeriod.MODE cannot be coded 01 where Instance.UNITLGTH = 3 and Instance.SPLENGTH = 01 to 23.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MODE.1

QR.C20054.InstancePeriod.MODE.2

InstancePeriod.MODE cannot be coded 01 where Instance.UNITLGTH = 2 and Instance.SPLENGTH = 01 to 05.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MODE.2

QR.C20054.InstancePeriod.MODE.4

InstancePeriod.MODE should not be coded 01, 23 or 24 where Instance.COMDATE > Y2-02-13 and Instance.ENDDATE is null and only one InstancePeriod exists and is contained in the reporting year.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MODE.4

QR.C20054.InstancePeriod.MODE.5

InstancePeriod.MODE should be coded 31 where Course.TTCID = 5.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MODE.5

QR.C20054.InstancePeriod.MSTUFEE.6

InstancePeriod.MSTUFEE must not be 71 where InstancePeriod.STULOAD greater than 0
Business RuleErrorCarried Forward
Plain English
Where some activity has taken place the student must not be ‘absent for year’.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MSTUFEE.6

QR.C20054.InstancePeriod.MSTUFEE.7

InstancePeriod.MSTUFEE should not be coded 02, 03, 52 or 53 where (the associated incoming EntryProfile.DOMICILE exists and is coded XG).
Business RuleWarningCarried Forward
Plain English
Major source of tuition fee should not be related to England, Scotland or Wales where the student is domiciled in Northern Ireland on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MSTUFEE.7

QR.C20054.InstancePeriod.MSTUFEE.8

InstancePeriod.MSTUFEE should not be coded 02, 04, 52 or 54 where (the associated EntryProfile.DOMICILE exists and is coded XH).
Business RuleWarningCarried Forward
Plain English
Major source of tuition fee should not be related to England, Northern Ireland or Wales where the student is domiciled in Scotland on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MSTUFEE.8

QR.C20054.InstancePeriod.MSTUFEE.9

InstancePeriod.MSTUFEE should not be coded 03, 04, 53 or 54 where (the associated EntryProfile.DOMICILE exists and is coded XF or XI).
Business RuleWarningCarried Forward
Plain English
Major source of tuition fee should not be related to Northern Ireland or Scotland where the student is domiciled in England or Wales on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.MSTUFEE.9

QR.C20054.InstancePeriod.NOTACT.1

InstancePeriod.NOTACT does not exist where InstancePeriod.STULOAD = 0 and Instance.ENDDATE is after Y1-07-31. Please consider whether the InstancePeriod is dormant or suspended, if so InstancePeriod.NOTACT must be returned.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.NOTACT.1

QR.C20054.InstancePeriod.PERIODEND.2

Where InstancePeriod.PERIODEND does not equal Instance.ENDDATE or Instance.ENDDATE is null, the InstancePeriod should last longer than one month.
Business RuleWarningCarried Forward
Plain English
The InstancePeriod should last longer than one month unless it has ended on the same date as the Instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PERIODEND.2

QR.C20054.InstancePeriod.PERIODEND.3

InstancePeriod.PERIODEND must be after Y1-07-31 unless InstancePeriod.STULOAD = 0 and (InstancePeriod.NOTACT exists or Instance.ENDDATE < Y1-08-01).
Business RuleErrorCarried Forward
Plain English
The InstancePeriod end date can be before the start of the current reporting period only if the InstancePeriod is returned as dormant or the Instance has ended prior to the current reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PERIODEND.3

QR.C20054.InstancePeriod.PERIODSTART.1

InstancePeriod.PERIODSTART must not be before Instance.COMDATE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PERIODSTART.1

QR.C20054.InstancePeriod.PERIODSTART.3

Within an entity InstancePeriod.PERIODSTART must be before InstancePeriod.PERIODEND
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PERIODSTART.3

QR.C20054.InstancePeriod.PERIODSTART.5

InstancePeriod.PERIODSTART must be before Y2-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PERIODSTART.5

QR.C20054.InstancePeriod.PRIPROV.1

InstancePeriod.PRIPROV should not be coded 4003 or 4004. The preferred coding of InstancePeriod.PRIPROV is a valid UKPRN.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PRIPROV.1

QR.C20054.InstancePeriod.PRIPROV.2

InstancePeriod.PRIPROV must not equal Provider.UKPRN
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PRIPROV.2

QR.C20054.InstancePeriod.PRIPROV.4

Where InstancePeriod.PRIPROV exists and does not equal 4002, 4003 or 4004 it must contain a valid UKPRN.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.PRIPROV.4

QR.C20054.InstancePeriod.QualificationsAwarded.2

QualificationsAwarded entity should exist on the latest InstancePeriod where associated Instance.ENDDATE is not null and Instance.RSNEND = 01 unless Course.COURSEAIM ends with 99.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.QualificationsAwarded.2

QR.C20054.InstancePeriod.STULOAD.1

The sum of InstancePeriod.STULOAD for the reporting period must be less than or equal to 300.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.STULOAD.1

QR.C20054.InstancePeriod.STULOAD.2

The sum of InstancePeriod.STULOAD must be greater than 0 where Instance.COMDATE is after Y1-07-31 and any associated InstancePeriod entity has (InstancePeriod.LOCSDY <> S and InstancePeriod.EXCHIND = 2 or 3).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.STULOAD.2

QR.C20054.InstancePeriod.STULOAD.4

InstancePeriod.STULOAD should be less than 100 where InstancePeriod.PERIODEND > Y2-07-31 and InstancePeriod.PERIODSTART > Y2-01-31
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.STULOAD.4

QR.C20054.InstancePeriod.STULOAD.5

InstancePeriod.STULOAD should be less than 100 where InstancePeriod.PERIODSTART < Y1-08-01 and InstancePeriod.PERIODEND < Y2-02-01
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.STULOAD.5

QR.C20054.InstancePeriod.YEARPRG.1

InstancePeriod.YEARPRG code 0 should have Course.COURSEAIM beginning with H or I.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.YEARPRG.1

QR.C20054.InstancePeriod.YEARPRG.3

InstancePeriod.YEARPRG must not equal 0 if (Instance.UNITLGTH = 1 and Instance.SPLENGTH = 1) or (Instance.UNITLGTH = 2 and Instance.SPLENGTH < 13) or (Instance.UNITLGTH = 3 and Instance.SPLENGTH < 53).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.YEARPRG.3

QR.C20054.InstancePeriod.YEARPRG.5

InstancePeriod.YEARPRG should not equal 99 where Instance.UNITLGTH = 1, 2, 3, 4 or 5.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.YEARPRG.5

QR.C20054.InstancePeriod.YEARSTU.1

InstancePeriod.YEARSTU value cannot be greater than the difference in years between Y2-07-31 and the 01 August before Instance.COMDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.InstancePeriod.YEARSTU.1

QR.C20054.QualificationsOnEntry.QUALSBJ.1

QualificationsOnEntry.QUALSBJ code 'U01' (unknown subject) used more than once so may not be counted in the tariff score.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALSBJ.1

QR.C20054.QualificationsOnEntry.QUALSBJ.3

QualificationsOnEntry.QUALSBJ must be coded 'T33' where QualificationsOnEntry.QUALTYPE = IE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALSBJ.3

QR.C20054.QualificationsOnEntry.QUALSBJ.4

QualificationsOnEntry.QUALSBJ must be coded 'B29' where QualificationsOnEntry.QUALTYPE = ID
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALSBJ.4

QR.C20054.QualificationsOnEntry.QUALTYPE.1

QualificationsOnEntry.QUALTYPE = IE must only occur once within an EntryProfile entity.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALTYPE.1

QR.C20054.QualificationsOnEntry.QUALYEAR.1

QualificationsOnEntry.QUALYEAR should be 1951 or later where QualificationsOnEntry.QUALTYPE is A.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.1

QR.C20054.QualificationsOnEntry.QUALYEAR.10

QualificationsOnEntry.QUALYEAR should be 2005 or later where QualificationsOnEntry.QUALTYPE is WB.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.10

QR.C20054.QualificationsOnEntry.QUALYEAR.11

QualificationsOnEntry.QUALYEAR should be 2006 or later where QualificationsOnEntry.QUALTYPE is AD.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.11

QR.C20054.QualificationsOnEntry.QUALYEAR.12

QualificationsOnEntry.QUALYEAR should be 2007 or later where QualificationsOnEntry.QUALTYPE is DA.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.12

QR.C20054.QualificationsOnEntry.QUALYEAR.13

QualificationsOnEntry.QUALYEAR should be less than or equal to Instance.COMDATE year.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.13

QR.C20054.QualificationsOnEntry.QUALYEAR.14

Where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE not coded M6, M7, M8, 6M, 7M or 8M, QualificationsOnEntry.QUALYEAR must be greater than (Student.BIRTHDTE + 13) years.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.14

QR.C20054.QualificationsOnEntry.QUALYEAR.15

Where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE is not coded M6, M7, M8, 6M, 7M, 8M or SS, QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 15) year
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.15

QR.C20054.QualificationsOnEntry.QUALYEAR.16

Where Student.BIRTHDTE is not null more than 10 students ( Student.HUSID ) have at least one QualificationsOnEntry.QUALYEAR (for QualificationsOnEntry.QUALTYPE other than M6, M7, M8, 6M, 7M, 8M or SS) less than (Student.BIRTHDTE + 16) year.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.16

QR.C20054.QualificationsOnEntry.QUALYEAR.2

QualificationsOnEntry.QUALYEAR should be 1986 or later where QualificationsOnEntry.QUALTYPE is SS.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.2

QR.C20054.QualificationsOnEntry.QUALYEAR.3

QualificationsOnEntry.QUALYEAR should be 1987 or later where QualificationsOnEntry.QUALTYPE is A1 or AS.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.3

QR.C20054.QualificationsOnEntry.QUALYEAR.4

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is H, HK, IK, I2, K2, K3 or K4.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.4

QR.C20054.QualificationsOnEntry.QUALYEAR.5

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is CA, or AC, FA, V1 or AH.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.5

QR.C20054.QualificationsOnEntry.QUALYEAR.6

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is AE, FM, FS or V.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.6

QR.C20054.QualificationsOnEntry.QUALYEAR.7

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is B, BE or OE (for extended diploma).
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.7

QR.C20054.QualificationsOnEntry.QUALYEAR.8

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OC (for Certificate) or OD (for Diploma).
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.8

QR.C20054.QualificationsOnEntry.QUALYEAR.9

QualificationsOnEntry.QUALYEAR should be 2004 or later where QualificationsOnEntry.QUALTYPE is CO.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.QualificationsOnEntry.QUALYEAR.9

QR.C20054.Student.BIRTHDTE.1

Student.BIRTHDTE cannot be before (Y1-99)-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.BIRTHDTE.1

QR.C20054.Student.BIRTHDTE.2

Student.BIRTHDTE is null. If known, please complete this data.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.BIRTHDTE.2

QR.C20054.Student.BIRTHDTE.5

Student.BIRTHDTE should be after (Y1-70)-07-31.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.BIRTHDTE.5

QR.C20054.Student.BIRTHDTE.6

Student.BIRTHDTE must be before (Y1-14)-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.BIRTHDTE.6

QR.C20054.Student.BIRTHDTE.7

Student.BIRTHDTE must be before Y1-08-01
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.BIRTHDTE.7

QR.C20054.Student.EntryProfile.1

EntryProfile entity must exist where the corresponding Instance.COMDATE is in the current reporting year.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.EntryProfile.1

QR.C20054.Student.HUSID.1

Student.HUSID must not contain all zeros.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.HUSID.1

QR.C20054.Student.HUSID.3

Student.HUSID must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.HUSID.3

QR.C20054.Student.SSN.1

Student.SSN must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.SSN.1

QR.C20054.Student.SSN.3

Student.SSN must exist where any associated InstancePeriod.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.SSN.3

QR.C20054.Student.SURNAME.1

Student.SURNAME should begin with A to Z (case insensitive)
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.SURNAME.1

QR.C20054.Student.SURNAME.2

Student.SURNAME must not be a single space
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.SURNAME.2

QR.C20054.Student.ULN.1

Student.ULN must pass the checksum test.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.ULN.1

QR.C20054.Student.ULN.2

Student.ULN (where exists) must be unique within submitted file.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.Student.ULN.2

QR.C20054.StudentEquality.DISABLE.3

StudentEquality.DISABLE should be coded 08, 51-96 where any associated InstancePeriod.DISALL exists.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.StudentEquality.DISABLE.3

QR.C20054.StudentEquality.NATION.2

StudentEquality.NATION must not be coded XC or XL.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C17054.StudentEquality.NATION.2

QR.C20054.CourseSubject.SBJCA.10

Where the student was returned last year with the same Course.COURSEID, the grouping of HECoS (based on second level grouping XCAH02) differs.
ContinuityWarningDeleted
Plain English
The subject grouping has changed between years.
Further Guidance
N/A
Reason for Change
Rule removed
Previous Name of Rule
QR.C19054.Course.SBJCA.10

QR.C20054.Student.BIRTHDTE.10

More than 1% of active students (and more than 5 students) have a null Student.BIRTHDTE.
ExceptionWarningCarried Forward
Plain English
More than 1% of active students (and more than 5) have no date of birth returned.
Further Guidance
N/A
Reason for Change
Rule added to highlight difference between Student.BIRTHDTE on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.Student.BIRTHDTE.11

All students have had the same day and month returned for Student.BIRTHDTE.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to highlight clustering of day and month of birth to suggest possible default coding.
Previous Name of Rule
N/A

QR.C20054.Student.BIRTHDTE.4

Student.BIRTHDTE should be less than (Y1-17)-08-01 where Course.COURSEAIM = H11, H12, I11 or I12.
Business RuleWarningAmended
Plain English
It is expected that students studying for first degrees leading to a teacher status will be over 17 years of age.
Further Guidance
N/A
Reason for Change
Rule amended to include new first degree EYTS COURSEAIM codes H12 and I12.
Previous Name of Rule
QR.C16054.Student.BIRTHDTE.4

QR.C20054.Student.BIRTHDTE.3

Student.BIRTHDTE should be earlier than (Y1-20)-08-01 where Course.COURSEAIM = M71, M73 or H71.
Business RuleWarningAmended
Plain English
It is expected that students studying for PGCE/PGDipEd will be over 20 years of age.
Further Guidance
N/A
Reason for Change
Rule amended due to the introduction of Course.COURSAIM code M73.
Previous Name of Rule
QR.C14054.Student.BIRTHDTE.3

QR.C20054.Student.BIRTHDTE.9

Where a year-on-year link has been made to the Continuity Register, Student.BIRTHDTE differs (exclude unknown to known value changes and records identified in QR.Student.BIRTHDTE.8 (known to unknown value)).
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register and the birthdate differs, excluding when the birthdate changes from an unknown to a known value.
Further Guidance
N/A
Reason for Change
Rule added to highlight difference between Student.BIRTHDTE on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.Student.BIRTHDTE.8

Where a year-on-year link has been made to the Continuity Register, Student.BIRTHDTE has changed from a known date to null.
ContinuityErrorAmended
Plain English
A matching record has been found on the Continuity Register and the student's birthdate has changed from known to unknown
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule updated from a warning to an error.
Previous Name of Rule
QR.C19054.Student.BIRTHDTE.8

QR.C20054.Student.EntryProfile.2

EntryProfile entity must exist where the corresponding Instance has not been previously reported (it cannot be found on the Continuity Register).
ExceptionErrorCarried Forward
Plain English
An EntryProfile entity must be returned if one has not previously been submitted for the Instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Student.EntryProfile.2

QR.C20054.Student.HUSID.4

There are multiple occurrences of Student.BIRTHDTE, StudentEquality.SEXID, soundex (Student.SURNAME) and soundex (Student.FNAMES), with different Student.HUSIDs. An individual student must not have multiple HESA Unique Student Identifiers.
ExceptionErrorAmended
Plain English
There are multiple records returned with matching personal information but different Student.HUSIDs. An individual student must not have multiple HESA unique student identifiers.
Further Guidance
N/A
Reason for Change
Rule description and plain english description updated to reflect the amend from warning to error
Previous Name of Rule
N/A

QR.C20054.Student.HUSID.5

Where a year-on-year link has been made to the Continuity Register (Student name differs from NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES)) and (where BIRTHDTE exists it differs from Student.BIRTHDTE) and (where SEXID exists it differs from StudentEquality.SEXID).
ContinuityWarningCarried Forward
Plain English
The personal information submitted for a student does not match the previously sent information for this Student.HUSID. HESA Unique Student Identifiers must be unique to the student and not reused.
Further Guidance
N/A
Reason for Change
Rule add to warn where the name, birthdate and sex identifier data returned are all incompatible with that on the Continuity Register.
Previous Name of Rule
N/A

QR.C20054.Student.SSN.4

Student.SSN (where exists) must be unique within the submitted file.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Student.SSN.4

QR.C20054.Student.SSN.6

No Student.SSN has been returned for more than 80% of instances (and more than 80 instances) where the latest Instance Period is for a designated course and Course.COURSEAIM not (equal to M71, H60, H61, H62, I60, I61 or ends with 90 or 99) and, for the latest Instance Period, (InstancePeriod.MODE = 31 and InstancePeriod.SSELIG = 1).
ExceptionErrorDeleted
Plain English
More than 80% (and more than 80) instances where the student is eligible to receive support, the mode is part time and the designated course aim is not (PGT, Graduate diploma, credits or unspecified) have no associated SSN supplied.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C19054.Student.SSN.6

QR.C20054.Student.SSN.9

Where a year-on-year link has been made to the Continuity Register and SSN is not null, the incoming Student.SSN exists and the two differ.
ContinuityWarningCarried Forward
Plain English
Student Support Number differs between last year's and an incomming data.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to highlight difference between Student.SSN on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.Student.SURNAME.3

Where a year-on-year link has been made to the Continuity Register, student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES). Exclude records identified in QR.Student.SURNAME.5, or where NAMECAT changes from an unknown to a known value.
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register, but the name of a student has changed between years.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to highlight difference between student names on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.Student.FNAMES.1

More than 25% of students have FNAMES blank or missing
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule introduced to ensure submission of forenames to assist in continuity matching.
Previous Name of Rule
N/A

QR.C20054.Student.FNAMES.2

More than 4% of students and more than 5 students have FNAMES blank or missing.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to ensure student forenames are completed, to assist in continuity checking.
Previous Name of Rule
N/A

QR.C20054.Student.HUSID.2

If characters 1-4 are not 0000 then chars 3-6 of Student.HUSID must be a valid INSTID plus 1000.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Student.HUSID.2

QR.C20054.Student.SSN.8

Where a year-on-year link has been made to the Continuity Register, the associated Student.SSN has changed from exists to not exists [exclude where (all incoming Course.COURSEAIMs for the Instance end with 90 or 99) or (incoming XINACT01 = 1)].
ContinuityErrorAmended
Plain English
A matching record has been found on the Continuity Register and where the Student Support number has changed from exists to not exists (exclude where the course leads to credits or an unspecified aim or where the student is dormant for the year).
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule updated from a warning to an error.
Previous Name of Rule
QR.C19054.Student.SSN.8

QR.C20054.Student.StudentEquality.1

The StudentEquality entity must exist where any Instance Period associated with the student is designated.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Minimum occurrence for Student.StudentEquality is now one
Previous Name of Rule
QR.C19054.Student.StudentEquality.1

QR.C20054.Student.SURNAME.5

Where a year-on-year link has been made to the Continuity Register, Student name differs on NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES), and the first character of Student.SURNAME on input is equal to the first character of Student.FNAMES on the Continuity Register, and the first character of Student.FNAMES on input is equal to the first character of Student.SURNAME on the Continuity Register.
ContinuityErrorAmended
Plain English
A matching record has been found on the Continuity Register. Student name differs, with the first character of the surname on the incomming data matching the first character of the student's surname name on the Continuity Register, and the first character of the surname on the incomming data matching the first character of the student's first name on the Continuity Register.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule updated from a warning to an error
Previous Name of Rule
N/A

QR.C20054.Student.UCASPERID.1

Student.UCASPERID must exist where any EntryProfile.UCASSCHEMECODE exists and is a 4 character code.
Business RuleErrorAdded
Plain English
Where a 4 character UCAS Application Scheme Code exists, a UCAS Personal Identifier must be returned.
Further Guidance
N/A
Reason for Change
New field added.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.DISABLE.4

More than 10% of students (and more than 10 students) have StudentEquality.DISABLE = 00 where InstancePeriod.DISALL exists.
ExceptionErrorCarried Forward
Plain English
More than 10% (and more than 10) students with (DSA) Disabled Students' Allowance data have no known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.DISABLE.4

QR.C20054.StudentEquality.ETHNIC.3

Where a year-on-year link has been made to the Continuity Register, StudentEquality.ETHNIC exists and it has changed from a known to an unknown (90) value.
ContinuityErrorAmended
Plain English
A matching record has been found on the Continuity Register and the ethnicity of the student exists but has changed from known to an unknown value
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule updated from a warning to an error.
Previous Name of Rule
QR.C19054.StudentEquality.ETHNIC.3

QR.C20054.StudentEquality.ETHNIC.4

Where a year-on-year link has been made to the Continuity Register and ETHNIC is not null, StudentEquality.ETHNIC exists and the two differ [exclude records identified in QR.StudentEquality.ETHNIC.3 (known to unknown) and (unknown [90] or information refused [98] to known value), and (exists to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM)].
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register and the ethnicity data for the student has changed between years.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to warn where there is a difference between StudentEquality.ETHNIC on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.ETHNIC.5

StudentEquality.ETHNIC must exist where the EntryProfile.DOMICILE previously sent for the student exists and is coded XF, XG, XH, XI, XK, XL, GG, JE or IM.
ExceptionErrorAmended
Plain English
Student ethnicity data must exists where the student has previously been identified as home domiciled on entry.
Further Guidance
N/A
Reason for Change
Rule amended due to the change to the coverage of StudentEquality.ETHNIC
Previous Name of Rule
QR.C19054.StudentEquality.ETHNIC.5

QR.C20054.StudentEquality.ETHNIC.6

More than 2% of active students (and more than 5 students) who were home domiciled on entry have StudentEquality.ETHNIC = 98.
ExceptionWarningCarried Forward
Plain English
More than 2% (and more than 5) students returned with UK domicile on entry, have an ethnicity of 'information refused'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.ETHNIC.6

QR.C20054.StudentEquality.ETHNIC.7

More than 2% of active students (and more than 5 students) who were home domiciled on entry have StudentEquality.ETHNIC = 90.
ExceptionWarningCarried Forward
Plain English
More than 2% (and more than 5) students returned with UK domicile on entry, have an ethnicity of 'not known'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.ETHNIC.7

QR.C20054.StudentEquality.ETHNIC.9

StudentEquality.ETHNIC codes 13 and 19 can only be returned by HE providers in Scotland.
Business RuleErrorAdded
Plain English
'White - Scottish' and 'Other white background' are permitted only for use by HE providers in Scotland.
Further Guidance
N/A
Reason for Change
Rule added to validate the use of Scotland only ethnicity codes.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.ETHNIC.8

All students have been returned with the same StudentEquality.ETHNIC code. A spread of codes is expected.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
New rule to ensure a range of ethnicity identifier codes are submitted.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.GENDERID.2

Where StudentEquality.GENDERID has been returned, all occurrences are coded 98 or 99.
Business RuleWarningAmended
Plain English
All occurrences of gender identity that have been returned have been reported as 'information refused' or 'not available'.
Further Guidance
N/A
Reason for Change
Return of the field is now compulsory.
Previous Name of Rule
QR.C14054.StudentEquality.GENDERID.2

QR.C20054.StudentEquality.GENDERID.3

Where StudentEquality.GENDERID has been returned, more than 10% of students are coded as StudentEquality.GENDERID code 02. Please check the coding matches the collected data.
Business RuleWarningAmended
Plain English
It is not expected that there will be this number of students coded as having a Gender identity that is different to the gender originally assigned at birth.
Further Guidance
N/A
Reason for Change
Rule amended due to field coverage changes
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.10

Where a year-on-year link has been made to the Continuity Register, StudentEquality.RELBLF differs [exclude (not exists to exists) and (not known (99) to a known code) and (information refused (98) to a known code)]. Please check whether this is correct.
ExceptionWarningAdded
Plain English
The religious belief of the student has been reported as a different code this year compared to last year. Excluding students where the religious belief was not known, information refused or no data existed in the previous year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.11

Providers in England must not use StudentEquality.RELBLF = 05 or 09
Business RuleErrorAdded
Plain English
Christian - Roman Catholic, and Christian - Other denomination can not be returned as a religious belief by providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.12

Providers in England and Scotland must not use StudentEquality.RELBLF = 06, 07 or 08.
Business RuleErrorAdded
Plain English
Christian - Presbyterian Church in Ireland, Church of Ireland, and Methodist Church in Ireland can not be returned as a religious belief by providers in England and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.3

StudentEquality.RELBLF must exist where any Instance Period associated with the student is designated.
Business RuleErrorDeleted
Plain English
A student's religion or belief must be completed where a student is on a designated course or where designation is held at provider level.
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.2

All occurrences of StudentEquality.RELBLF have been coded 98. Please check that code 98 is not being used as an unknown value where the question has not been answered, rather than indicating that the student preferred not to answer the question.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended due to the change to the coverage of StudentEquality.RELBLF
Previous Name of Rule
QR.C14054.StudentEquality.RELBLF.2

QR.C20054.StudentEquality.RELBLF.4

StudentEquality.RELBLF must not be coded 99 for more than 5% of students, where any of the associated Instance.COMDATEs are later than 2018-07-31 except where all associated InstancePeriod.EXCHIND are coded as 1.
ExceptionErrorAmended
Plain English
Religious belief cannot be coded 99 'Not Known' for more than 5% of those students who started later than 2018-07-31, except for where incoming visiting exchange students.
Further Guidance
N/A
Reason for Change
Rule amended following YDESIG01 new implementation and valid entries
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.5

Where a year-on-year link has been made to the Continuity Register, more than 1% of students have StudentEquality.RELBLF changed from a known code to not known (99) or information refused (98). Please check whether this is correct.
ExceptionWarningAmended
Plain English
A previously known code has been resubmitted this year coded as either not known or information refused.
Further Guidance
N/A
Reason for Change
Rule amended due to field coverage change.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.6

Where Student.RELBLF = 03 the provider must be in England
Business RuleErrorDeleted
Plain English
Christian can only be returned as a religious belief for providers in England
Further Guidance
N/A
Reason for Change
Rule removed due to Student Alternative record now only supporting English providers.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.7

Where Student.RELBLF = 04 the institution must be in Scotland.
Business RuleErrorAdded
Plain English
Christian - Church of Scotland can only be returned as a religious belief by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.8

StudentEquality.RELBLF is coded 98 (Information refused) for more than 60% of new entrant instances in the HE standard registration population. Please check whether this is correct.
ExceptionErrorAdded
Plain English
Religious belief is coded as 'information refused' for a higher than expected number of new entrants.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.StudentEquality.RELBLF.9

StudentEquality.RELBLF is coded 98 (Information refused) for more than 40% of new entrant instances in the HE standard registration population. Please check whether this is correct.
ExceptionWarningAdded
Plain English
Religious belief is coded as 'information refused' for a higher than expected number of new entrants.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.StudentEquality.SEXID.1

StudentEquality.SEXID must exist.
Business RuleErrorDeleted
Plain English
Sex identifier data is required
Further Guidance
N/A
Reason for Change
Rule deleted due to the change to the coverage of StudentEquality.SEXID.
Previous Name of Rule
QR.C19054.StudentEquality.SEXID.1

QR.C20054.StudentEquality.SEXID.2

It is not expected for there to be more than 2% of students (and more than 5 students) with StudentEquality.SEXID = 3. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.SEXID.2

QR.C20054.StudentEquality.SEXID.3

All students have been returned with the same StudentEquality.SEXID code. A spread of codes is expected.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule has been amended due to a change to the field coverage.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.SEXID.4

Where a Year on Year link has been made to the Continuity Register and SEXID is not null, StudentEquality.SEXID (where exists) differs.
ContinuityWarningCarried Forward
Plain English
N/A
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to warn where there is a difference between StudentEquality.SEXID on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.StudentEquality.SEXORT.2

Where StudentEquality.SEXORT has been returned, all occurrences are coded 98 and 99.
Business RuleWarningAmended
Plain English
All occurrences of sexual orientation that have been returned have been reported as 'information refused' or 'not available'.
Further Guidance
N/A
Reason for Change
Coverage is now compulsory for all students. New valid entry 99 - Not available.
Previous Name of Rule
QR.C14054.StudentEquality.SEXORT.2

QR.C20054.StudentEquality.SEXORT.1

StudentEquality.SEXORT must not exist where no Instance Periods associated with the student are designated.
Business RuleErrorDeleted
Plain English
Sexual orientation data is only permitted where associated courses include designation.
Further Guidance
N/A
Reason for Change
Rule deleted. Coverage of StudentEquality.SEXORT has changed.
Previous Name of Rule
QR.C19054.StudentEquality.SEXORT.1

QR.C20054.StudentEquality.RELBLF.1

StudentEquality.RELBLF must not exist where no Instance Periods associated with the student are designated.
Business RuleErrorDeleted
Plain English
Religion or belief data is only permitted where associated courses include designation.
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS.
Previous Name of Rule
QR.C19054.StudentEquality.RELBLF.1

QR.C20054.StudentEquality.ETHNIC.2

StudentEquality.ETHNIC must exist where EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE, IM
Business RuleErrorAmended
Plain English
A student's ethnicity must be completed where the student is home domicile
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.ETHNIC.2

QR.C20054.StudentEquality.NATION.1

StudentEquality.NATION must exist where any Instance Period associated with the student is designated.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS
Previous Name of Rule
QR.C19054.StudentEquality.NATION.1

QR.C20054.StudentEquality.SEXORT.3

Where StudentEquality.SEXORT has been returned, it is not expected for there to be more than 5% of students (and more than 5 students) with StudentEquality.SEXORT = 02 and StudentEquality.SEXID = 2. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Plain English
More than 5% (and more than 5) students are coded as female and gay man. Please check that there are no systemic errors causing this field to be returned incorrectly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.SEXORT.3

QR.C20054.StudentEquality.SEXORT.4

Where StudentEquality.SEXORT has been returned, it is not expected for there to be more than 5% of students (and more than 5 students) with StudentEquality.SEXORT = 03 and StudentEquality.SEXID = 1. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Plain English
More than 5% (and more than 5) students are coded as male and gay woman/lesbian. Please check that there are no systemic errors causing this field to be returned incorrectly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.StudentEquality.SEXORT.4

QR.C20054.StudentEquality.DISABLE.2

StudentEquality.DISABLE must exist where any Instance Period associated with the student is designated.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS.
Previous Name of Rule
QR.C19054.StudentEquality.DISABLE.2

QR.C20054.StudentEquality.DISABLE.1

StudentEquality.DISABLE must not exist where no Instance Periods associated with the student are designated.
Business RuleErrorDeleted
Plain English
Disability data is only permitted where associated courses include designation.
Further Guidance
N/A
Reason for Change
Rule deleted due to the change to the coverage of StudentEquality.DISABLE
Previous Name of Rule
QR.C19054.StudentEquality.DISABLE.1

QR.C20054.StudentEquality.GENDERID.1

StudentEquality.GENDERID must not exist where no Instance Periods associated with the student are designated.
Business RuleErrorDeleted
Plain English
Gender identity data is only permitted where associated courses include designation.
Further Guidance
N/A
Reason for Change
Rule deleted due to the change to the coverage of StudentEquality.GENDERID
Previous Name of Rule
QR.C19054.StudentEquality.GENDERID.1

QR.C20054.StudentEquality.ETHNIC.1

StudentEquality.ETHNIC must not exist where no Instance Periods associated with the student are designated.
Business RuleErrorDeleted
Plain English
Ethnicity data is only permitted where associated courses include designation.
Further Guidance
N/A
Reason for Change
Rule deleted due to the change to the coverage of StudentEquality.ETHNIC
Previous Name of Rule
QR.C19054.StudentEquality.ETHNIC.1

QR.C20054.QualificationsOnEntry.QUALYEAR.17

QualificationsOnEntry.QUALYEAR should be 2022 or later where QualificationsOnEntry.QUALTYPE is TL.
Business RuleWarningAdded
Plain English
Where the qualification on entry is T Level, the qualification year should be 2022 or later.
Further Guidance
N/A
Reason for Change
Rule added to validate new QUALTYPE valid entry code TL
Previous Name of Rule
N/A

QR.C20054.QualificationsOnEntry.QUALSBJ.2

QualificationsOnEntry.QUALSBJ must be coded ('WBA' where QualificationsOnEntry.QUALTYPE = WB or WE) or ('SCC' where QualificationsOnEntry.QUALTYPE = WS).
Business RuleErrorAmended
Plain English
Subject must be the appropriate coding for the different Welsh Baccalaureate qualifications.
Further Guidance
N/A
Reason for Change
Rule amended to use QUALSBJ SCC code (as per UCAS tariff) now that WS qualifiers (Advanced Welsh Baccalaureate - Skills Challenge Certificate) are coming through.
Previous Name of Rule
QR.C14054.QualificationsOnEntry.QUALSBJ.2

QR.C20054.QualificationsOnEntry.QUALTYPE.3

Where Instance.COMDATE > Y1-07-31 and EntryProfile.QUALENT3 = P50, there should be at least one occurrence of QualificationsOnEntry.QUALTYPE = A, AD, AN, AS, A1, DA, V, V1, V2, 1D, 1E, D1, RE, RN, RW or 9U.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to incorporate A and AS level qualtypes.
Previous Name of Rule
QR.C19054.QualificationsOnEntry.QUALTYPE.3

QR.C20054.QualificationsOnEntry.QUALTYPE.2

QualificationsOnEntry.QUALTYPE = WB, WS or WE must only occur once within an EntryProfile entity.
Business RuleErrorAmended
Plain English
Where the qualifications on entry include Welsh Baccalaureate there must not be more than one of each type returned.
Further Guidance
N/A
Reason for Change
Rule amended to incorporate all Welsh Baccalaureate qualification types.
Previous Name of Rule
QR.C14054.QualificationsOnEntry.QUALTYPE.2

QR.C20054.QualificationsOnEntry.QUALGRADE.2

QualificationsOnEntry.QUALGRADE is invalid for the HESA non-tariff bearing qualification in QualificationsOnEntry.QUALTYPE.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.QualificationsOnEntry.QUALGRADE.2

QR.C20054.QualificationsOnEntry.QUALGRADE.3

Where Course.COURSEAIM is begins H, I, J or C or is M22, M26, M28)and Instance.COMDATE is later than Y1-07-31 and latest InstancePeriod.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01), then, across the submission, more than 2% of QualificationsOnEntry records (and more than 5 records) for level 3 tariff bearing qualifications have no QualificationsOnEntry.QUALGRADE.
Business RuleErrorAmended
Plain English
For full time/sandwich first degree and OUG courses started this year by students from the UK with highest qualification at level 3 (excluding PGCE or PGDipEd), more than 2% (and more than 5) of the level 3 tariff bearing qualifications on entry have no grade.
Further Guidance
N/A
Reason for Change
Rule amended to exclude new Course.COURESAIM postgraduate (D, E, L and M) valid entries.
Previous Name of Rule
QR.C19054.QualificationsOnEntry.QUALGRADE.3

QR.C20054.QualificationsOnEntry.QUALGRADE.4

Where Course.COURSEAIM begins H, I, J, C, or is M22, M26 or M28, and Instance.COMDATE is later than Y1-07-31 and any InstancePeriod.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01), then, across the submission, more than 1% of QualificationsOnEntry records (and more than 5 records) for level 3 tariff bearing qualifications have no QualificationsOnEntry.QUALGRADE.
ExceptionWarningAmended
Plain English
For full time/sandwich first degree and OUG courses started this year by students from the UK with highest qualification at level 3, more than 1% (and more than 5) of the level 3 tariff bearing qualifications on entry have no grade.
Further Guidance
N/A
Reason for Change
Rule amended to exclude new Course.COURSEAIM postgraduate (D, E, L and M) valid entries
Previous Name of Rule
QR.C19054.QualificationsOnEntry.QUALGRADE.4

QR.C20054.QualificationsOnEntry.QUALGRADE.1

QualificationsOnEntry.QUALGRADE is invalid for the HESA tariff bearing qualification in QualificationsOnEntry.QUALTYPE.
ExceptionErrorAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.QualificationsOnEntry.QUALGRADE.1

QR.C20054.QualificationsAwarded.CLASS.9

QualificationsAwarded.CLASS must be coded 01 - 14 or 91 - 95 where QualificationsAwarded.QUAL = M22, M26 or M28.
Business RuleErrorAdded
Plain English
Integrated taught masters must have degree classifications or a grade point average.
Further Guidance
N/A
Reason for Change
Rule added due to new codes.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.CLASS.7

QualificationsAwarded.CLASS must be coded 12-14 where QualificationsAwarded.QUAL is coded J30 or C30.
Business RuleErrorAdded
Plain English
HND or HNC qualifications must only be coded distinction, merit or pass.
Further Guidance
N/A
Reason for Change
Rule added due to coverage expansion.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.CLASS.3

QualificationsAwarded.CLASS must be coded 01 - 11 or 91 - 95 where QualificationsAwarded.QUAL = H00, H11, H12, H16, H18, H22, H23, H50.
Business RuleErrorAmended
Plain English
Honours degrees and PG bachelors degrees must have degree classifications or a grade point average.
Further Guidance
N/A
Reason for Change
Rule amended due to new GPA codes.
Previous Name of Rule
QR.C19054.QualificationsAwarded.CLASS.3

QR.C20054.QualificationsAwarded.CLASS.2

QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL exists.
Business RuleErrorAmended
Plain English
An appropriate classification must be returned for all qualifications.
Further Guidance
N/A
Reason for Change
Coverage is now compulsory for all qualifications.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.CLASS.8

Description: More than 70% of QualificationsAwarded.CLASS are coded 91-95 where QualificationsAwarded.QUAL is coded M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16.
Business RuleWarningAdded
Plain English
A more than expected number of grade point average classifications are being returned for degrees.
Further Guidance
N/A
Reason for Change
Rule added due to new codes.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.CLASS.5

All QualificationsAwarded.CLASS are coded 14 where QualificationsAwarded.QUAL exists and is not coded (M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16). Please check this is genuine or is code 14 being incorrectly used as a default code?
Business RuleWarningAdded
Plain English
All qualifications (excluding undergraduate degrees) are being returned with a Pass classification.
Further Guidance
N/A
Reason for Change
Rule added due to coverage change.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.CLASS.6

QualificationsAwarded.CLASS must be coded 14 or 16 where QualificationsAwarded.QUAL is ending in 90.
Business RuleErrorAdded
Plain English
Provider credits must only be coded Pass or Award of credit.
Further Guidance
N/A
Reason for Change
Rule added due to coverage change.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.CLASS.4

QualificationsAwarded.CLASS must be coded 07 - 11 where QualificationsAwarded.QUAL = I00, I11, I12 or I16.
Business RuleErrorAmended
Plain English
An appropriate classification must be returned for these qualifications.
Further Guidance
N/A
Reason for Change
Rule amended to incorporate new QualificationsAwarded.QUAL code (I12) in schema.
Previous Name of Rule
QR.C16054.QualificationsAwarded.CLASS.4

QR.C20054.QualificationsAwarded.QUAL.1

QualificationsAwarded.QUAL must be coded M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12 or I16 where QualificationsAwarded.CLASS is coded 01 - 11 or 91 - 95.
Business RuleErrorAmended
Plain English
Codes 01-11 or 91-95 can only be used for students who have achieved an undergraduate degree qualification.
Further Guidance
N/A
Reason for Change
Rule amended due to new GPA codes.
Previous Name of Rule
QR.C16054.QualificationsAwarded.QUAL.1

QR.C20054.QualificationsAwarded.QUAL.15

The number of qualifications awarded is <25% of the Student instance profile SIN1 + SIN2 table total. Have all the awards been returned? Exclude where Instance.RSNEND = 98.
ExceptionWarningAdded
Plain English
The number of qualifications awarded is <25% of the Student instance profile SIN1 + SIN2 table total. This rule is linked to the Qualifications awarded QUAL1 credibility report.
Further Guidance
N/A
Reason for Change
Rule added to give HE providers earlier notification of this query, which was previously only raised during the credibility reporting process.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.13

Where QualificationsAwarded.QUAL = H12, I12 or I73, Course.TTCID must equal Q.
Business RuleErrorAdded
Plain English
First-degree Early Years Teacher Status awards must have been coded as an Early Years Initial Teacher Training course.
Further Guidance
N/A
Reason for Change
Rule added to incorporate new QualificationsAwarded.QUAL codes (H12, I12 or I73) in schema.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.11

QualificationsAwarded.QUAL should not begin D, E, L or M (excluding M22, M26, M28) where Course.COURSEAIM begins H, I, J or C.
Business RuleWarningDeleted
Plain English
An awarded qualification should not be at a higher level than the general qualification aim of the course.
Further Guidance
N/A
Reason for Change
Duplicate rule.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.17

The same highest qualification obtained has been returned in a previous submission of an Instance Period. Excludes where qualification awarded (based on XQOBTN01) ends in '90', '91' or is '___'.
ExceptionWarningAdded
Plain English
The same highest qualification obtained has been returned in a PREVIOUS year.
Further Guidance
N/A
Reason for Change
New rule to identify when a duplicate qualification has been awarded in subsequent year..
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.16

QualificationsAwarded.QUAL cannot be coded C13, J13, H13, M13 or E13 where Institution.UKPRN is not a Tier 4 provider
Business RuleWarningAdded
Plain English
These qualification codes are access course or pathway programmes that are restricted to Tier 4 providers
Further Guidance
N/A
Reason for Change
New rule to validate use of qualification codes for Tier 4 providers.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.19

Where QualificationsAwarded.QUAL = Course.COURSEAIM, Instance.ENDDATE and Instance.RSNEND must not be NULL
Business RuleErrorAdded
Plain English
Where qualification award and courseaim are the same, an end date and reason for leaving must be returned.
Further Guidance
N/A
Reason for Change
New rule to validate the correct return of fields.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.18

Where QualificationsAwarded.QUAL = Course.COURSEAIM, Instance.RSNEND should be = 01.
Business RuleWarningAdded
Plain English
Where the qualification awarded is the same as the courseaim, the reason for leaving should be successful completion of course.
Further Guidance
N/A
Reason for Change
To validate the return of Instance.RSNEND
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.2

QualificationsAwarded.QUAL should not begin D, E, L or M (excluding M22, M26, M28) where Course.COURSEAIM begins H, I, J or C.
Business RuleWarningAmended
Plain English
An awarded qualification should not be at a higher level than the general qualification aim of the course.
Further Guidance
N/A
Reason for Change
Rule amended to include new Course.COURSEAIM postgraduate (D, E and L) valid entries.
Previous Name of Rule
QR.C14054.QualificationsAwarded.QUAL.2

QR.C20054.QualificationsAwarded.QUAL.3

QualificationsAwarded.QUAL should not begin I where Course.COURSEAIM begins J or C
Business RuleWarningAmended
Plain English
An awarded qualification should not be at a higher level than the general qualification aim of the course.
Further Guidance
N/A
Reason for Change
Rule updated to remove code H, which has been incorporated into the new rule QualificationsAwarded.QUAL.9.
Previous Name of Rule
QR.C14054.QualificationsAwarded.QUAL.3

QR.C20054.QualificationsAwarded.QUAL.4

QualificationsAwarded.QUAL must not be coded M73, M71, H12, H71, I12, I73, I78 where Course.TTCID = 0.
Business RuleErrorAmended
Plain English
A teaching qualification must not be awarded where the student is not on a teacher training course.
Further Guidance
N/A
Reason for Change
Rule amended to incorporate new QualificationsAwarded.QUAL Early Years Teacher Status codes, and Level 5 Diploma in Education (I78), in schema.
Previous Name of Rule
QR.C19054.QualificationsAwarded.QUAL.4

QR.C20054.QualificationsAwarded.QUAL.5

Multiple identical occurrences of QualificationsAwarded.QUAL appear for a single Student.HUSID and Instance.NUMHUS where (first character of QualificationsAwarded.QUAL = D, E, L, M, and second and third characters of QualificationsAwarded.QUAL are not 90)
Business RuleWarningAmended
Plain English
Multiple postgraduate level qualifications have been awarded for this student. Please check and amend if necessary.
Further Guidance
N/A
Reason for Change
Rule amended to use Instance.NUMHUS.
Previous Name of Rule
QR.C19054.QualificationsAwarded.QUAL.5

QR.C20054.QualificationsAwarded.QUAL.7

Where QualificationsAwarded.QUAL = H11 or I11, Course.TTCID must equal 1.
Business RuleErrorAmended
Plain English
Where the qualification awarded is a degree leading to Qualified Teacher Status (QTS) the course must be a teacher training course leading to QTS.
Further Guidance
N/A
Reason for Change
Course.TTCID valid entry G removed from rule condition, as NCTL no longer funds flexible provision.
Previous Name of Rule
C15051. QualificationsAwarded.QUAL.16

QR.C20054.QualificationsAwarded.QUAL.6

Multiple identical occurrences of QualificationsAwarded.QUAL appear for a single Student.HUSID and Instance.NUMHUS where (first character of QualificationsAwarded.QUAL = H, I, J or C and second and third characters of QualificationsAwarded.QUAL are not 90)
Business RuleWarningAmended
Plain English
Multiple undergraduate level qualifications have been awarded for this student. Please check and amend if necessary.
Further Guidance
N/A
Reason for Change
Rule amended to use Instance.NUMHUS.
Previous Name of Rule
QR.C19054.QualificationsAwarded.QUAL.6

QR.C20054.QualificationsAwarded.QUAL.10

Where QualificationsAwarded.QUAL = D00, Course.COURSEAIM must begin with D or L.
Business RuleErrorAdded
Plain English
The general qualification aim of the course must be postgraduate research where the qualification awarded is Doctorate degree that meets the criteria for a research-based higher degree.
Further Guidance
N/A
Reason for Change
Rule added to validate new COURSEAIM code D00.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.9

QualificationsAwarded.QUAL should not begin with H where Course.COURSEAIM begins I, J or C
Business RuleWarningCarried Forward
Plain English
An awarded qualification should not be at a higher level than the general qualification aim of the course.
Further Guidance
N/A
Reason for Change
Rule added to highlight when a level H qualification has been awarded where qualification aim is below that level.
Previous Name of Rule
N/A

QR.C20054.QualificationsAwarded.QUAL.8

Where QualificationsAwarded.QUAL is coded M00, M01, M02, M10, M11, M16, M41, M42, M44 or M73 the provider must have degree awarding powers
ExceptionErrorDeleted
Plain English
A provider must have degree awarding powers to award these level M qualifications.
Further Guidance
N/A
Reason for Change
As the coverage of the record has been extended, HE providers may return postgraduate courses that are not designated, and providers without degree awarding powers are able to obtain designation for postgraduate courses. [TFS: 58858]
Previous Name of Rule
N/A

QR.C20054.Provider.UKPRN.2

For providers with designation at course level, UKPRN, COURSEID and LOCATION combinations exist in the designated course look up file but have no corresponding combination of Provider.UKPRN, InstancePeriod.COURSEID and InstancePeriod.LOCATION in the submitted file.
ExceptionWarningCarried Forward
Plain English
Courses in the designated course list have not been returned in the submitted file.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Provider.UKPRN.2

QR.C20054.Provider.UKPRN.3

For providers with designation at provider level, UKPRN and LOCATION combinations exist in the designated course look up file but have no corresponding combination of Provider.UKPRN and InstancePeriod.LOCATION in the submitted file.
ExceptionWarningCarried Forward
Plain English
Locations in the designated course list have not been returned in the submitted file.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.CAMPID.1

Where exists, InstancePeriod.CAMPID must have been submitted in the Provider profile collection.
ExceptionErrorAdded
Plain English
CAMPID must match one of those submitted in this year's Provider profile collection.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.CAMPID.2

InstancePeriod.CAMPID must exist for all instances at registered providers.
Business RuleErrorAdded
Plain English
Approved (fee-cap) and approved providers must identify the campus associated with the student instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.CAMPID.3

InstancePeriod.CAMPID must not exist for instances at Limited designation or Teach-out designation providers
Business RuleErrorAdded
Plain English
Limited designation and Teach-out designation providers must not use InstancePeriod.CAMPID to identify the campus associated with the student instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.COURSEID.2

Where (InstancePeriod.YEARPRG is greater than 1 and less than 99) or (InstancePeriod.YEARPRG is 99 and InstancePeriod.YEARSTU is greater than 1) then Course.REGBODY (associated with the latest InstancePeriod.COURSEID) should not be coded 06.
Business RuleWarningCarried Forward
Plain English
Where the student is not on the first year of a programme the regulatory body should be coded to reflect the specialism rather than the generic 'The Nursing & Midwifery Council (NMC)'.
Further Guidance
N/A
Reason for Change
Rule added to ensure regulatory body specialism is submitted for continuing students.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.COURSEID.1

Where Instance.RSNEND = (01 or 98) then Course.REGBODY (associated with the latest InstancePeriod.COURSEID) must not be coded '06'.
Business RuleErrorCarried Forward
Plain English
Where the InstancePeriod is completed the regulatory body must be coded to reflect the specialism rather than the generic 'The Nursing & Midwifery Council (NMC)'.
Further Guidance
N/A
Reason for Change
New rule added to ensure the generic regulatory body code is not submitted when the instance is completed.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.DISALL.2

InstancePeriod.DISALL must exist where the associated StudentEquality.DISABLE = 08, 51 - 96 unless the instance is inactive for the entire reporting period.
Business RuleErrorAmended
Plain English
If an active student is identified as having a disability, then Disabled Student Allowance must be returned.
Further Guidance
N/A
Reason for Change
Rule amended to relax the requirment to return Disabled Student Allowance for dormant students.
Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.2

QR.C20054.InstancePeriod.DISALL.7

Instance.DISALL = 9 (Information about Disabled Students' Allowance is not known/not sought) for more than 2% of instances (5 instances) in the HE standard registration population where StudentEquality.DISABLE is in the range 08-96.
ExceptionWarningCarried Forward
Plain English
Whether a student is in receipt of a disability allowance is not known, or has not been sought, for a higher than expected number of students who have declared a disability.
Further Guidance
N/A
Reason for Change
Rule created to identify when a high number of students with an unknown disability allowance has been returned.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.1

Where the course has current designation the associated InstancePeriod.HEAPESPOP values across the submission for this InstancePeriod.COURSEID and InstancePeriod.LOCATION(s) combination should have at least one occurrence of InstancePeriod.HEAPESPOP = 1 or NA.
ExceptionWarningDeleted
Plain English
Currently designated courses should include students within the HEAPES population or students not applicable to the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.15

Where QUALENT3 begins with H, M, D and course is not ELQ exempt then HEAPESPOP must not equal 1.
ExceptionErrorDeleted
Plain English
Students who already have a qualification at level H, M or D, and on a course that is not ELQ exempt, must not be in the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.4

QR.C20054.InstancePeriod.HEAPESPOP.16

Where QUALENT3 = JUK and COURSEAIM begins with I, J, C (and course is not ELQ exempt) then HEAPESPOP must not equal 1.
ExceptionErrorDeleted
Plain English
Students studying at level I, J or C who already have a UK ordinary first degree, and whose course is not ELQ exempt, must not be in the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.12

QR.C20054.InstancePeriod.HEAPESPOP.17

Where QUALENT3 begins with J (excluding JUK) and COURSEAIM begins with J, C and course is not ELQ exempt (XEXEMPT01 = 0) then HEAPESPOP must not equal 1.
ExceptionErrorDeleted
Plain English
Students studying at level J or C who already have a qualification at level J (apart from UK ordinary first degree) are not within the HEAPES population unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.11

QR.C20054.InstancePeriod.HEAPESPOP.18

Where QUALENT3 begins with C and COURSEAIM begins with C and course is not ELQ exempt (XEXEMPT01 = 0) then HEAPESPOP must not equal 1.
ExceptionErrorDeleted
Plain English
Students studying at level C who already have a qualification at level C are not within the HEAPES population unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.10

QR.C20054.InstancePeriod.HEAPESPOP.19

InstancePeriod.HEAPESPOP must not equal 1 where the corresponding EntryProfile.DOMICILE previously sent for the student = IM, XL, GG or JE
ExceptionErrorDeleted
Plain English
Where the country of domicile on entry for a student is Channel Islands or Isle of Man the student is not returned within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.9

QR.C20054.InstancePeriod.HEAPESPOP.22

More than 2% of InstancePeriods (and more than 5 InstancePeriods) where InstancePeriod.HEAPESPOP = 1 with an associated EntryProfile have EntryProfile.DOMICILE not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, YT)
Business RuleErrorDeleted
Plain English
A higher than expected number of non-European Union students have been returned within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.24

For providers who submit a HEAPES return InstancePeriod.HEAPESPOP must not be coded NA
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.26

InstancePeriod.HEAPESPOP must not equal 1 where the associated Course.COURSEAIM begins with D, E, L or M (excluding M22, M26, M28, M71 and M73).
Business RuleErrorDeleted
Plain English
A student can only be returned within the HEAPES population for designated undergraduate courses of study.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.25

For providers who do not submit a HEAPES return InstancePeriod.HEAPESPOP, where it exists, must be coded NA
ExceptionErrorDeleted
Plain English
If the provider does not make a HEAPES return to OfS then no student's instance period must be assessed for eligibility.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.27

InstancePeriod.HEAPESPOP exists and is not required. The field will be removed for the 2019/20 collection C19054.
Business RuleWarningDeleted
Plain English
A value has been returned in this field.
Further Guidance
N/A
Reason for Change
Rule deleted as field has been removed.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.10

Where Instance.INITIATIVES is coded 15 Institution.UKPRN must be one from the list of expected providers
Business RuleErrorAdded
Plain English
The Institute for Technology initiative can only be returned by providers who are part of the Institutes of Technology.
Further Guidance
N/A
Reason for Change
Rule added with new INITIATIVE code 15 'Institute of Technology'
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.11

Where InstancePeriod.INITIATIVES = 16 and Instance.UNITLGTH is 1 and Instance.SPLENGTH is 2 and the associated Instance.COURSEAIM = H00 and InstancePeriod.STULOAD is not greater than 100.
Business RuleErrorAdded
Plain English
Student instance FTE is expected to be higher than 100% intensity for Accelerated provision.
Further Guidance
N/A
Reason for Change
Accelerated provision is a new initiative
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.12

Where InstancePeriod.INITIATIVES = 16 and InstancePeriod.STULOAD is not over 100.
Business RuleWarningAdded
Plain English
Student instance FTE is expected to be higher than 100% intensity for Accelerated provision.
Further Guidance
N/A
Reason for Change
Accelerated provision is a new initiative
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.13

Where InstancePeriod.INITIATIVES = 16 and InstancePeriod.MODE = 02, 31, 44.
Business RuleErrorAdded
Plain English
Accelerated provision is not expected to be returned for part-time students.
Further Guidance
N/A
Reason for Change
Accelerated provision is a new initiative
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.14

Where there are three occurrences of Instance.INTITATIVES one must be coded 16.
Business RuleErrorAdded
Plain English
Three INITIATIVES can only be returned when one of them is Accelerated provision.
Further Guidance
N/A
Reason for Change
Rule added
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.3

InstancePeriod.INITIATIVES codes U, 15 and 16 must only be used by HE providers in England.
Business RuleErrorAmended
Plain English
Only schemes applicable to providers in England can be returned by them.
Further Guidance
N/A
Reason for Change
Rule amended to add new codes 15 and 16.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.2

Where there are two or three occurrences of Instance.INITIATIVES they must not be identical.
Business RuleErrorAmended
Plain English
Where there are two or three occurrences of Instance.INITIATIVES they must not be identical.
Further Guidance
N/A
Reason for Change
Rule amended to also consider three occurrences of Instance.INITIATIVES
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.12

Where the Instance Period is for a teach out designated course InstancePeriod.HEAPESPOP, where it exists, must be coded 2 or NA
ExceptionErrorDeleted
Plain English
Students within the HEAPES population must not be enrolled on teach out courses.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.HEAPESPOP.12

QR.C20054.InstancePeriod.HEAPESPOP.14

Where a year on year link has been made to the Continuity Register and InstancePeriod.MODE is consistent (MODEs both equal to 31 or both not equal to 31) then InstancePeriod.HEAPESPOP must not equal 1.
ContinuityErrorDeleted
Plain English
A matching record has been found on the Continuity Register, indicating a continuing Instance, and the mode is consistent (both full time or both part time) but the incoming record has been coded as within the HEAPES population.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable.
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required.The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.1

Where InstancePeriod.INITIATIVES = U the associated Course.COURSEAIM must be coded D00, E00, L00, L99, M00, M01, M10, M11, M16, M76 or M88.
Business RuleErrorAmended
Plain English
Postgraduate loan eligibility code is only available for courses that are eligible for a Masters or Doctoral loan.
Further Guidance
N/A
Reason for Change
Change of Coverage
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.21

InstancePeriod.HEAPESPOP should not be coded 1 where the associated EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, YT)
Business RuleWarningDeleted
Plain English
Students should not be in the HEAPES population where their domicile on entry is non-EU.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C15054.InstancePeriod.SSELIG.1

QR.C20054.InstancePeriod.HEAPESPOP.23

Where InstancePeriod.MSTUFEE = 02, 03, 04, 52, 53 or 54 and Instance.COMDATE >= Y1-08-01 then InstancePeriod.HEAPESPOP should not equal 2 for more than 50 instances. Exclude postgraduate non-ITT courseaims.
Business RuleWarningDeleted
Plain English
A new entrant is expected to be in the HEAPES population where the major source of tuition fees includes a student loan.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required by the OfS. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C15054.InstancePeriod.SSELIG.7

QR.C20054.InstancePeriod.HEAPESPOP.20

InstancePeriod.HEAPESPOP must not equal 1 where (associated EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE).
Business RuleErrorDeleted
Plain English
Where the country of domicile on entry for a student is Channel Islands or Isle of Man, then the student must not be within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C15054.InstancePeriod.SSELIG.8

QR.C20054.InstancePeriod.INITIATIVES.4

The latest Instance Period should not have InstancePeriod.INITIATIVES coded U where the associated InstancePeriod.MODE = 01, 02, 23, 24, 25 or 43 and Course.COURSEAIM=M00, M01, M10, M11, M16, M76 or L00 and the length of programme of study is less than 1 or more than 2 years.
ExceptionWarningAmended
Plain English
Postgraduate loan eligibility should only be returned for full-time students on Masters courses that last 1 or 2 academic years
Further Guidance
N/A
Reason for Change
Rule amended to add L00 and M76 as an associated Course.COURSEAIM due to change of coverage
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.6

Where the latest InstancePeriod.INITIATIVES = U and the associated InstancePeriod.MODE = 31 or 44, then the length of programme of study should not be greater than 3 years when there are no full-time students (InstancePeriod.MODE = 01, 02, 23, 24, 25 or 43) studying postgraduate taught courses (M00, M01, M10, M11, M16, M76 or L00) in this submission.
ExceptionWarningAmended
Plain English
Where there are no full-time students studying for postgraduate taught courses, a student should not take more than 3 years to complete a part-time postgraduate taught course, when in receipt of Postgraduate Loan Eligibility.
Further Guidance
N/A
Reason for Change
Rule amended to add L00 and M76 as an associated Course.COURSEAIM due to change of coverage. Also M02 was removed as it was added in error.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.5

The latest Instance Period should not have InstancePeriod.INITIATIVES coded U where the associated InstancePeriod.MODE = 31 or 44 and Course.COURSEAIM=M00, M01, M10, M11, M16, M76, M88 or L00 and the length of programme of study is less than 2 or more than 4 years.
ExceptionWarningAmended
Plain English
Postgraduate loan eligibility should only be returned for part-time students On Masters courses that last 2 to 4 academic years
Further Guidance
N/A
Reason for Change
Rule amended to add L00 and M76 as an associated Course.COURSEAIM due to change of coverage
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.8

Where InstancePeriod.INITIATIVES is coded U and the associated Course.COURSEAIM is coded M88, then InstancePeriod.MODE should be coded 31 or 44.
Business RuleWarningAdded
Plain English
A postgraduate loan for masters study is usually only available for a Master of Architecture if it is studied part-time.
Further Guidance
N/A
Reason for Change
Rule added to validate coding of Postgraduate Loan Eligibility (INITIATVES code U) use against Master of Architecture (COURSEAIM code M88) courses.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.7

Where ​InstancePeriod.INITIATIVES = U and the Instance Period is at a Limited Designation or Teach-Out provider, the associated Course.COURSEID and InstancePeriod.LOCATION must exist for the provider in the OfS Designation file and the combined course and location must be eligible for a postgraduate loan for masters study
Business RuleErrorAmended
Plain English
Postgraduate Loan Eligibility can only be returned for a student where the course and location is designated as eligible for a postgraduate loan for masters study.
Further Guidance
N/A
Reason for Change
Rule amended due to the change in the designation categories and designation file.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.INITIATIVES.9

The latest Instance Period should not have InstancePeriod.INITIATIVES coded U where the associated Course.COURSEAIM= D00, E00 or L99 and the length of programme of study is less than 3 or more than 8 years.
ExceptionWarningAmended
Plain English
Postgraduate loan eligibility should only be returned for students on Doctoral courses that last 3 to 8 academic years
Further Guidance
N/A
Reason for Change
Rule amended to remove L00 from the associated Course.COURSEAIM.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.LOCSDY.10

InstancePeriod.LOCSDY should be coded Z where InstancePeriod.INITIATIVES = K
Business RuleWarningAdded
Plain English
Apprenticeship students should be at the provider/partner for the whole year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.LOCSDY.9

Where the Instance Period is for a designated course and InstancePeriod.LOCSDY = 6 then the course(s) in the course designation file provided by OfS must be distance learning.
ExceptionErrorAmended
Plain English
Where a student has distance learning as the location of study on a designated course, it must be listed as a distance learning course in the designation file.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.InstancePeriod.LOCSDY.9

QR.C20054.InstancePeriod.MODE.12

Where Course.COURSEAIM begins D or L, no instance periods have been coded with InstancePeriod.MODE = 43 or 44. Please check it is correct that no postgraduate research students have been writing-up during this reporting year.
Business RuleWarningAdded
Plain English
No postgraduate research students have moved from an active mode of study to a writing-up mode during the reporting year.
Further Guidance
N/A
Reason for Change
Rule added to validate new postgraduate research COURSEAIM codes beginning D and L.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.MODE.11

InstancePeriod.Mode must not be coded 23, 24 or 25 where Course.COURSEAIM begins with D, E, L or M (excluding M22, M26, M28).
Business RuleErrorAmended
Plain English
A sandwich mode of study must not be returned for postgraduate level course.
Further Guidance
N/A
Reason for Change
To include all sandwich mode codes and all postgraduate COURSEAIMs.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.MODE.13

There are more than 10% of instances that have InstancePeriod.MODE coded as 01 where Course.COURSEAIM begins D or L and InstancePeriod.YEARSTU > 4 and Instance.ENDDATE is null. Please check it is correct that these students are studying full-time and are not writing-up.
Business RuleWarningAdded
Plain English
It is not expected that more than 10% of postgraduate research students will be on a full-time mode of study for more than 4 years. Please check it is correct that these students are studying full-time and are not writing-up.
Further Guidance
N/A
Reason for Change
Rule added to validate new postgraduate research COURSEAIM codes beginning D and L.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.MODE.14

InstancePeriod.MODE should not be coded 01 where (Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28)) and (Instance.COMDATE < Y2-04-01) and (InstancePeriod.STULOAD less than or equal to 10) and (Instance.ENDDATE is null) and (InstancePeriod.EXCHANGE = N, Y or Z) and (InstancePeriod.LOCSDY not equal to S). It is expected that these students will be in writing-up mode.
Business RuleWarningAdded
Plain English
It is not expected that postgradute students be coded full-time when their Student InstancePeriod full-time equivalence is less than 10%.
Further Guidance
N/A
Reason for Change
Rule added to validate new postgraduate COURSEAIM codes beginning D, E, L and M where Mode of study is not expected to be full-time.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.MODE.3

InstancePeriod.MODE should not be coded 23, 24 or 25 where Course.COURSEAIM is H16, H62, I16, M16, M26, or M86 and the CourseSubject.SBJCA is in '100270, 100267, 100271, 100276, 101334, 101336, 100748, 101339, 101338, 101337, 101331, 101309, 101327, 100261, 101324, 101325, 100131, 100266, 100268, 100275 '.
Business RuleWarningAmended
Plain English
Medicine and dentistry courses leading to eligibility to register to practice with a statutory regulatory body cannot have a sandwich mode of study.
Further Guidance
N/A
Reason for Change
Rule amended to align with change from JACS to HECOS.
Previous Name of Rule
QR.C14054.InstancePeriod.MODE.3

QR.C20054.InstancePeriod.MODE.6

InstancePeriod.MODE should not be coded 01, 23 or 24 where Instance.RSNEND = 01 and (Instance.ENDDATE > the anniversary of Instance.COMDATE + 14 days) and (Instance.ENDDATE < the anniversary of Instance.COMDATE + 24 weeks). Where a student has successfully completed the course, they have to study for at least 24 weeks within the year of instance to be returned as full-time or sandwich.
ExceptionWarningCarried Forward
Plain English
Where the student has studied for less than 24 weeks within the year of instance and successfully completed the course, they should be coded as part-time or reduced full-time/sandwich.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.MODE.6

QR.C20054.InstancePeriod.MODE.7

Where the Instance Period is for a designated course and InstancePeriod.MODE = 31 then the course(s) in the designation list provided by OfS must be identified as part time.
ExceptionErrorAmended
Plain English
Where a student is studying part time on a designated course, it must be listed as a part time course in the designation file.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.InstancePeriod.MODE.7

QR.C20054.InstancePeriod.MODE.8

Where the Instance Period is for a designated course and InstancePeriod.MODE = 01, 02, 23, 24 or 25 then the course(s) in the designation list provided by OfS must be identified as full time.
ExceptionErrorAmended
Plain English
Where a student is studying full time or sandwich on a designated course, it must be listed as a full time course in the designation file.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation
Previous Name of Rule
QR.C19054.InstancePeriod.MODE.8

QR.C20054.InstancePeriod.MODE.10

Where InstancePeriod.MODE is coded 43 or 44, Course.CourseAim must begin D, E, L or M (excluding M22, M26, M28, M71 and M73).
Business RuleErrorAmended
Plain English
Writing-up students must have a postgraduate Courseaim.
Further Guidance
N/A
Reason for Change
Rule corrected to remove not clause.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.MODE.9

InstancePeriod.MODE must be coded 01, 02 or 31 where Course.TTCID = 1 or Q.
Business RuleErrorCarried Forward
Plain English
Teacher training courses with Qualified Teacher Status (QTS) must not be coded as sandwich courses.
Further Guidance
N/A
Reason for Change
Updated to remove Course.TTCID code G
Previous Name of Rule
C15051.Instance.MODE.20

QR.C20054.InstancePeriod.MSTUFEE.13

More than 2% of active Instances (and more than 5 Instances) have at least one related InstancePeriod.MSTUFEE = 99.
ExceptionWarningCarried Forward
Plain English
More than 2% (and more than 5) Instances have at least one InstancePeriod with the major source of tuition fees not known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.MSTUFEE.13

QR.C20054.InstancePeriod.MSTUFEE.12

InstancePeriod.MSTUFEE should not be coded 03, 04, 53 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XF or XI.
ExceptionWarningCarried Forward
Plain English
Major source of tuition fee should not be related to Scotland or Northern Ireland where the student is domiciled in England or the Channel Islands on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.MSTUFEE.12

QR.C20054.InstancePeriod.MSTUFEE.11

InstancePeriod.MSTUFEE should not be coded 02, 03, 52 or 53 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XG.
ExceptionWarningCarried Forward
Plain English
Major source of tuition fee should not be related to England, Scotland or Wales where the student is domiciled in Northern Ireland on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.MSTUFEE.11

QR.C20054.InstancePeriod.MSTUFEE.10

InstancePeriod.MSTUFEE should not be coded 02, 04, 52 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XH.
ExceptionWarningCarried Forward
Plain English
Major source of tuition fee should not be related to England, Northern Ireland or Wales where the student is domiciled in Scotland on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.MSTUFEE.10

QR.C20054.InstancePeriod.MSTUFEE.15

For a designated course, at least one instance should be coded as InstancePeriod.MSTUFEE 02, 03, 04, 52, 53, 54
ExceptionWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
XDESIG03 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.InstancePeriod.MSTUFEE.15

QR.C20054.InstancePeriod.MSTUFEE.14

For a designated course, InstancePeriod.MSTUFEE should be coded 01-04, 52-54, 71 or 81.
ExceptionWarningAmended
Plain English
For designated courses, it is expected that these Major sources of tuition fees are used. Rule used to automate checking of SOF1 table in credibility.
Further Guidance
N/A
Reason for Change
XDESIG03 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.InstancePeriod.MSTUFEE.14

QR.C20054.InstancePeriod.MSTUFEE.17

For providers in England InstancePeriod.MSTUFEE should not be coded 31 where Instance.COMDATE is after 31/07/2017 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningAdded
Plain English
For nursing, midwifery and most allied health courses at English providers, students starting after 31st July 2017 are not expected to have the Department of Health/NHS as the major source of tuition fee.
Further Guidance
N/A
Reason for Change
Rule added as nursing/midwifery/allied health students starting after 31/07/2017 are not usually eligible for NHS bursaries.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.MSTUFEE.16

InstancePeriod.MSTUFEE valid entry codes 30 or 96 must not be used. These codes will be removed for the 2017/18 collection C17054.
Business RuleErrorDeleted
Plain English
The 'NCTL' or FE 'student -new deal' are not valid sources of tuition fees for the AP student collection.
Further Guidance
N/A
Reason for Change
Rule removed due to entry codes no longer existing in schema
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.PERIODEND.1

InstancePeriod.PERIODEND must not be after Instance.ENDDATE (where Instance.ENDDATE is not null).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODEND.1

QR.C20054.InstancePeriod.PERIODEND.4

For full-time students, the latest InstancePeriod.PERIODEND reported for this instance (where InstancePeriod.NOTACT and Instance.RSNEND are null) is before Y2-03-01. Either a subsequent InstancePeriod must be submitted to show the student s continued academic activity, or the student s instance must be recorded as not in active study (Instance.NOTACT) - with a reduction in InstancePeriod.STULOAD. If the student has left, Instance.ENDDATE and Instance.RSNEND should be completed.
Business RuleErrorAmended
Plain English
No active study has been recorded for this student after February. Either a later record of academic activity must be submitted, or the student's instance must be recorded as not in active study. If the student has left, Instance.ENDDATE and Instance.RSNEND should be completed.
Further Guidance
If the student has completed studies, then a reason for ending this instance should be submitted.
Reason for Change
Rule amended to an Error from a Warning at the request of the OfS to ensure to ensure InstancePeriods are properly closed off.
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODEND.1

QR.C20054.InstancePeriod.PERIODEND.5

For full-time students, the latest InstancePeriod.PERIODEND reported for this instance (where InstancePeriod.NOTACT and Instance.RSNEND are null) is before Y2-05-01. Either a subsequent InstancePeriod should be submitted to show the student s continued academic activity, or the student s instance should be recorded as not in active study (Instance.NOTACT) - with a reduction in InstancePeriod.STULOAD. If the student has left, Instance.ENDDATE and Instance.RSNEND should be completed.
Business RuleWarningAdded
Plain English
No active study has been recorded for this student after April. Either a later record of academic activity must be submitted, or the student's instance must be recorded as not in active study. If the student has left, Instance.ENDDATE and Instance.RSNEND should be completed.
Further Guidance
If the student has completed studies, then a reason for ending this instance should be submitted.
Reason for Change
Rule implemented at the request of OfS to highlight InstancePeriods that appear to have neither ended nor become inactive, with no further academic activity reported past April Y2
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.PERIODSTART.2

Where Instance.COMDATE is after Y1-07-31, the earliest InstancePeriod.PERIODSTART returned must equal Instance.COMDATE.
Business RuleErrorCarried Forward
Plain English
For first year Instances, the Instance Period must not begin before the start of the Instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C20054.InstancePeriod.PERIODSTART.2

QR.C20054.InstancePeriod.PRIPROV.5

For Information only: Counts of InstancePeriod.PRIPROV submitted
ExceptionWarningCarried Forward
Plain English
This rule is in place to provide information on any primary provider of teaching data submitted.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.PRIPROV.5

QR.C20054.InstancePeriod.QualificationsAwarded.1

QualificationsAwarded entity must exist on at least one InstancePeriod (preferably the latest) where associated Instance.ENDDATE is not null and Instance.RSNEND = 01 unless Course.COURSEAIM ends with 99.
Business RuleErrorAmended
Plain English
Where an Instance has been completed successfully the details of the qualification awarded must be returned.
Further Guidance
N/A
Reason for Change
Rule display amended.
Previous Name of Rule
QR.C19054.InstancePeriod.QualificationsAwarded.1

QR.C20054.InstancePeriod.SSELIG.13

InstancePeriod.SSELIG exists and is not required. The field will be removed for the 2017/18 collection C17054.
Business RuleWarningDeleted
Plain English
InstancePeriod.SSELIG exists and is not required. The field will be removed for the 2017/18 collection C17054.
Further Guidance
N/A
Reason for Change
InstancePeriod.SSELIG will be removed in the C17054 collection. This rule is to warn providers of this change
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.2

QR.C20054.InstancePeriod.SSELIG.9

InstancePeriod.SSELIG must be coded 2 where the corresponding EntryProfile.DOMICILE previously sent for the student = IM, XL, GG or JE.
ExceptionErrorDeleted
Plain English
Where the country of domicile on entry for a student is Channel Islands or Isle of Man the student is not eligible to receive student support.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.9

QR.C20054.InstancePeriod.HEAPESPOP.13

More than 5% of Instance Periods (and more than 5 Instance Periods) where the associated course has current designation and InstancePeriod.HEAPESPOP = 2 have Instance.COMDATE >= Y1-08-01. (Exclude InstancePeriod.INITIATIVES=K (Higher Apprenticeship)).
ExceptionWarningDeleted
Plain English
More than 5% (and more than 5) Instance Periods, associated with a currently designated course and coded as not being within the HEAPES population, are for first year students.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.InstancePeriod.HEAPESPOP.13

QR.C20054.InstancePeriod.DISALL.6

Where the associated StudentEquality.DISABLE does not equal 00 more than 5% of active Instances (and more than 5 instances) have at least one related InstancePeriod.DISALL = 9.
Business RuleWarningCarried Forward
Plain English
More than 5% (and more than 5) Instances for students with a known disability have at least one InstancePeriod with 'Information about Disabled Students' Allowance is not known/not sought'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.DISALL.6

QR.C20054.InstancePeriod.DISALL.5

Where InstancePeriod.DISALL = 4 there must be an associated EntryProfile.DOMICILE (including those previously sent for the student) = GG, JE, XL, XK, IM, XF, XI, XH or XG or Student.NATION = GB.
ExceptionErrorAmended
Plain English
Where a student is in receipt of Disabled Students' Allowance the country of domicile on entry must be UK, Channel Islands or Isle of Man. Where the Entry Profile information has been submitted previously this will be included in the check.
Further Guidance
N/A
Reason for Change
Rule amended to include Student.NATION = GB
Previous Name of Rule
QR.C19054.InstancePeriod.DISALL.5

QR.C20054.InstancePeriod.HEAPESPOP.2

The Instance Period is not for a designated course and InstancePeriod.HEAPESPOP equals 1.
Business RuleErrorDeleted
Plain English
Students within the HEAPES population must be on designated courses
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C20054.Instance.HEAPESPOP.2

QR.C20054.InstancePeriod.HEAPESPOP.3

InstancePeriod.HEAPESPOP must be returned where the Instance Period is for a designated course unless ((InstancePeriod.STULOAD = 0 or does not exist) and (Instance.ENDDATE is before 01-08-Y1 or InstancePeriod.NOTACT = 1 or 2)).
Business RuleErrorDeleted
Plain English
Students on designated courses must have a HEAPES population code returned, unless they are dormant for the whole reporting year.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C20054.Instance.HEAPESPOP.3

QR.C20054.InstancePeriod.HEAPESPOP.4

Where InstancePeriod.HEAPESPOP = 1 Instance.COMDATE should be later than Y1-07-31.
Business RuleWarningDeleted
Plain English
Students in the HEAPES population will usually be in their first year of study.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C20054.Instance.HEAPESPOP.4

QR.C20054.InstancePeriod.HEAPESPOP.6

Where InstancePeriod.HEAPESPOP = 1 and Instance.ENDDATE is not null the difference between Instance.ENDDATE and Instance.COMDATE is less than 14 days.
Business RuleWarningDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who study for less than 2 weeks (unless they have a confirmed attendance to the SLC) are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C20054.Instance.HEAPESPOP.6

QR.C20054.InstancePeriod.HEAPESPOP.7

Where Course.TTCID = 1, 5, D, F or Q and InstancePeriod.HEAPESPOP exists, it must be coded 2 or NA.
Business RuleErrorDeleted
Plain English
Teacher training courses with Qualified Teacher Status (QTS) must not be within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.LOCATION.1

InstancePeriod.LOCATION combined with Provider.UKPRN and InstancePeriod.COURSEID is not in the OfS designation list. Therefore the Instance Period will be categorised as non-designated.
Business RuleWarningAmended
Plain English
Location data has been returned, however the location identifier combined with UKPRN and course identifier cannot be found in the course designation list provided by OfS. The Instance Period will be categorised as non-designated.
Further Guidance
N/A
Reason for Change
YDESIG01 has been updated to reflect registration as well as Limited and Teach-out designation
Previous Name of Rule
QR.C19054.Instance.LOCATION.1

QR.C20054.InstancePeriod.LOCATION.2

Where the combination of (Provider.UKPRN and InstancePeriod.COURSEID) appear in the designated course list no InstancePeriod.LOCATION code has been returned.
Business RuleErrorCarried Forward
Plain English
Course identifiers used for designation must not be used for non-designated courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.LOCATION.2

QR.C20054.InstancePeriod.LOCSDY.2

Where a student has not been active on an instance in the current reporting period InstancePeriod.LOCSDY should not be coded D, E, T or U.
ExceptionWarningCarried Forward
Plain English
A student should not be identified as on industrial placement or abroad if they are dormant for the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.LOCSDY.2

QR.C20054.InstancePeriod.SSELIG.2

More than 2% of InstancePeriods (and more than 5 InstancePeriods) where InstancePeriod.SSELIG = 1 have the associated EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG)
Business RuleErrorDeleted
Plain English
More than 2% (and more than 5) InstancePeriods are associated with students from outside the EU coded as eligible to receive student support.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming an optional field for C16054.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.2

QR.C20054.InstancePeriod.STULOAD.12

For an instance the sum of all InstancePeriod.STULOAD < 50 where Course.COURSEAIM is not M71 or M73and all InstancePeriod.MODE = 01 and Instance.COMDATE between Y1-11-01 and Y2-01-31 inclusive and Instance.ENDDATE is null and for latest InstancePeriod, InstancePeriod.NOTACT does not exist. Please check that the correct FTE has been reported for these instances.
ExceptionWarningAmended
Plain English
For full-time active instances starting between 01/11/Y1 and 31/01/Y2 the student FTE reported is less than 50. Excludes PGCE courses.
Further Guidance
N/A
Reason for Change
Correction of Plain English text to bring into line with rule description.
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.12

QR.C20054.InstancePeriod.STULOAD.13

Sum of InstancePeriod.STULOAD > 80 for an instance where any InstancePeriod.MODE = 31. Please check that the correct FTE has been reported for these instances.
Business RuleWarningCarried Forward
Plain English
For part time instances the student FTE reported is more than 80.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.13

QR.C20054.Instance.STULOAD.10

More than 5% of instances (and more than 5 instances) have sum of all InstancePeriod.STULOAD greater than or equal to 100 where earliest InstancePeriod.PERIODSTART < Y1-08-01 and Instance.ENDDATE > Y1-07-31.
Business RuleWarningCarried Forward
Plain English
Where the end date is in this reporting period and provision is non-contained, the student FTE is greater than or equal to 100 for over 5% (and more than 5) instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.10

QR.C20054.InstancePeriod.STULOAD.14

Where both InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND are in the current reporting year, InstancePeriod.STULOAD should not be greater than 5 times the number of elapsed weeks between InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND (inclusive).
Business RuleErrorCarried Forward
Plain English
For a contained InstancePeriod, the student FTE must not exceed 5 x (no. weeks between start date and end date)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.14

QR.C20054.InstancePeriod.SSELIG.6

InstancePeriod.SSELIG must be coded 2 for non-designated courses.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C19054.InstancePeriod.SSELIG.6

QR.C20054.InstancePeriod.PRIPROV.3

Where the associated course is designated InstancePeriod.PRIPROV must not exist.
Business RuleWarningAmended
Plain English
Providers cannot franchise out designated courses.
Further Guidance
N/A
Reason for Change
YDESIG01 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.PRIPROV.3

QR.C20054.InstancePeriod.MSTUFEE.2

Where the associated course is designated InstancePeriod.MSTUFEE should not be coded 99.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
YDESIG01 has been updated to reflect registration as well as Limited and Teach-out designation
Previous Name of Rule
QR.C19054.MSTUFEE.2

QR.C20054.InstancePeriod.MSTUFEE.1

InstancePeriod.MSTUFEE must exist for all instances except for when InstancePeriod.EXCHIND = 1.
Business RuleErrorAmended
Plain English
The major source of tuition fees must be completed for all instances ​except for incoming exchange students.
Further Guidance
N/A
Reason for Change
MSTUFEE is not required for incoming exchange students.
Previous Name of Rule
QR.C19054.MSTUFEE.1

QR.C20054.InstancePeriod.LOCSDY.8

Where the associated course is designated InstancePeriod.LOCSDY should not be coded D or T.
Business RuleWarningAmended
Plain English
It is unusual for designated courses to involve a year abroad or a sandwich year out.
Further Guidance
N/A
Reason for Change
YDESIG01 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.InstancePeriod.LOCSDY.8

QR.C20054.InstancePeriod.LOCSDY.7

Where the associated course is designated InstancePeriod.LOCSDY should not be coded 9 or S.
Business RuleWarningAmended
Plain English
It is expected that designated courses would be delivered ‘substantially’ in the UK.
Further Guidance
N/A
Reason for Change
YDESIG01 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.InstancePeriod.LOCSDY.7

QR.C20054.InstancePeriod.DISALL.1

InstancePeriod.DISALL must not exist where the Instance Period is not designated.
Business RuleErrorDeleted
Plain English
Disabled student allowance data is only permitted where the associated course is designated.
Further Guidance
N/A
Reason for Change
Rule deleted due to compulsory return of DISALL field.
Previous Name of Rule
QR.C19054.InstancePeriod.DISALL.1

QR.C20054.InstancePeriod.STULOAD.16

InstancePeriod.STULOAD should not be 0 where associated Course.COURSEAIM begins D or L and InstancePeriod.MODE = 01 or 02 and InstancePeriod.YEARSTU = 01, 02 or 03.
Business RuleWarningAdded
Plain English
It is not expected that the full-time equivalence of full-time postgraduate research student instances periods be 0 where they have been enrolled between 0-3 years.
Further Guidance
N/A
Reason for Change
Rule added to validate postgraduate research (COURSEAIM codes beginning D or L) full-time equivalence.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.STULOAD.3

InstancePeriod.STULOAD must be greater than 0 unless (Instance.ENDDATE is before Y1-08-01 or InstancePeriod.LOCSDY = S or InstancePeriod.EXCHIND = 1 or InstancePeriod.NOTACT exists).
Business RuleErrorCarried Forward
Plain English
Where the full-time equivalence of the student is zero then the Instance must have been ended in the previous reporting year, or the student must be studying abroad (spending over 8 weeks in the UK), or the student must be an incoming exchange student, or the studies must have been suspended.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.3

QR.C20054.Instance.STULOAD.8

Where both Instance.COMDATE and Instance.ENDDATE are in this reporting year, the sum of all InstancePeriod.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive).
Business RuleErrorCarried Forward
Plain English
For starters who have left in this reporting year, the student FTE must not exceed 5 x (no. weeks between start date and end date)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.8

QR.C20054.Instance.STULOAD.7

Where Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, the sum of all InstancePeriod.STULOAD must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive).
Business RuleErrorCarried Forward
Plain English
For continuers who have left in this reporting year, the student FTE must not exceed 5 x (no. weeks between start of reporting year and end date)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.7

QR.C20054.Instance.STULOAD.6

Where Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, the sum of all InstancePeriod.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive).
Business RuleErrorCarried Forward
Plain English
For first years who have not left, the student FTE must not exceed 5 x (no. weeks between start date and end of reporting year)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.6

QR.C20054.Instance.STULOAD.11

For an instance the sum of all InstancePeriod.STULOAD < 100 where Course.COURSEAIM is not M71 or M73 and all InstancePeriod.MODE = 01 and Instance.COMDATE between Y1-08-31 and Y1-10-31 inclusive and Instance.ENDDATE is null and for latest InstancePeriod, InstancePeriod.NOTACT does not exist. Please check that the correct FTE has been reported for these instance periods.
Business RuleWarningAmended
Plain English
For full-time active instances starting between 31/08/Y1 and 31/10/Y1 the student FTE reported is less than 100. Excludes PGCE courses.
Further Guidance
N/A
Reason for Change
Correction of Plain English text to bring into line with rule description.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.PERIODSTART.6

Where a year on year link has been made to the Continuity Register and the latest Instance Period from last year crossed reporting periods, the earliest InstancePeriod.PERIODSTART date differs.
ContinuityErrorCarried Forward
Plain English
A matching record has been found on the Continuity Register and the same start date cannot be found for an Instance Period that crosses reporting years.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.YEARPRG.2

InstancePeriod.YEARPRG must be less than or equal to Instance.SPLENGTH where Instance.UNITLGTH = 1 and InstancePeriod.YEARPRG is not coded 99.
Business RuleErrorAmended
Plain English
The year of programme returned is greater than the total expected length of the instance. See guidance in manual for Instance.YEARPRG.
Further Guidance
N/A
Reason for Change
Rule amended from a warning to an error.
Previous Name of Rule
QR.C19054.InstancePeriod.YEARPRG.2

QR.C20054.InstancePeriod.YEARPRG.4

Where InstancePeriod.YEARPRG is not equal to 99 and Instance.UNITLGTH = 2, InstancePeriod.YEARPRG must be less than or equal to Instance.SPLENGTH divided by 12.
Business RuleErrorAmended
Plain English
The year of programme returned is greater than the total expected length of the instance. See guidance in manual for Instance.YEARPRG.
Further Guidance
N/A
Reason for Change
Rule amended from a warning to an error.
Previous Name of Rule
QR.C19054.InstancePeriod.YEARPRG.4

QR.C20054.InstancePeriod.YEARPRG.7

InstancePeriod.YEARPRG should = 1 when ((Instance.UNITLGTH = 2 and Instance.SPLENGTH < 12) or (Instance.UNITLGTH = 3 and Instance.SPLENGTH< 52) ) or InstancePeriod.EXCHIND = 1
Business RuleWarningAdded
Plain English
The year number of the course should be 1 when either the course is less than 1 year in length or the student is an exchange student with the provider.
Further Guidance
N/A
Reason for Change
Change to guidance in the coding manual.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.YEARSTU.2

InstancePeriod.YEARSTU should not equal 1 where Instance.COMDATE is before Y1-08-01 and InstancePeriod.PERIODEND is after anniversary of Instance.COMDATE + 14 days and InstancePeriod.NOTACT does not exist.
ExceptionWarningCarried Forward
Plain English
The year of student should not be 1 if they commenced before this reporting period, have not suspended studies and the end of the InstancePeriod is after the anniversary of the commencement date plus 14 days.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.2

QR.C20054.InstancePeriod.YEARSTU.3

More than 5% of instance periods (and more than 5 InstancePeriods) where InstancePeriod.PERIODSTART > Y1-07-31 and InstancePeriod.PERIODEND < Y2-08-01 have InstancePeriod.YEARSTU less than the difference in years between Instance.COMDATE and Y2-07-31.
ExceptionWarningCarried Forward
Plain English
More than 5% (and more than 5) InstancePeriods contained within the reporting period, have a year of the student less than the calculated year (indicated by the difference between start date and end of the reporting period).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.3

QR.C20054.InstancePeriod.YEARSTU.5

InstancePeriod.YEARSTU minus InstancePeriod.YEARPRG is greater than 2 where InstancePeriod.YEARSTU > InstancePeriod.YEARPRG.
ExceptionWarningCarried Forward
Plain English
The student has been active on the instance for a greater number of years than the year of programme.
Further Guidance
N/A
Reason for Change
Plain English description added.
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.5

QR.C20054.InstancePeriod.YEARSTU.4

InstancePeriod.YEARSTU is greater than 10 where the programme of study is full-time (InstancePeriod.MODE = 01 or 02).
ExceptionWarningCarried Forward
Plain English
The full-time student has been active on the instance for more than 10 years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.4

QR.C20054.InstancePeriod.YEARPRG.6

More than 9% of active Instances (and more than 9 Instances) have at least one related InstancePeriod.YEARPRG = 99.
ExceptionWarningCarried Forward
Plain English
More than 9% (and more than 9) Instances have at least one InstancePeriod with the year of course undefined.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.YEARPRG.6

QR.C20054.InstancePeriod.YEARSTU.6

InstancePeriod.YEARPRG minus InstancePeriod.YEARSTU is greater than 2 where InstancePeriod.YEARPRG > InstancePeriod.YEARSTU and InstancePeriod.YEARPRG is not equal to 99.
ExceptionWarningCarried Forward
Plain English
The student is on a significantly higher year of programme than expected based on the number of years that the student has been active.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.6

QR.C20054.InstancePeriod.YEARSTU.7

All instances have been returned as first years.
ExceptionWarningAmended
Plain English
All instances have been returned as first years. This rule is linked to SIN1 in the credibility report.
Further Guidance
N/A
Reason for Change
XDESIG03 has been updated to reflect registration as well as Limited and Teach-out designation categories of providers.
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.7

QR.C20054.InstancePeriod.YEARSTU.9

No non-designated student instances have been returned.
ExceptionWarningAmended
Plain English
No non-designated students have been returned. This rule is linked to SIN2 in the credibility report.
Further Guidance
This rule is linked to the data collection 'Credibility checking Students (non-designated) by mode and level (SIN2)' table
Reason for Change
XDESIG03 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.YEARSTU.8

No non-designated first-year students have been returned. A spread across years is expected.
ExceptionWarningAmended
Plain English
No non-designated first-year students have been returned. This rule is linked to SIN2 in the credibility report
Further Guidance
This rule is linked to the data collection 'Credibility checking Students (non-designated) by mode and level (SIN2)' table
Reason for Change
XDESIG03 has been updated to reflect registration as well as Limited and Teach-out designation categories of providers.
Previous Name of Rule
QR.C19054.InstancePeriod.YEARSTU.8

QR.C20054.InstancePeriod.STULOAD.15

InstancePeriod.STULOAD must not be greater than 10.0 where Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28) and InstancePeriod.MODE = 43 or 44.
Business RuleErrorAmended
Plain English
For postgraduate writing-up students full-time equivalence must not be greater than 10. This excludes integrated taught masters degrees on the enhanced/extended pattern.
Further Guidance
N/A
Reason for Change
Rule amended to explicitly include postgraduate Course.COURSEAIM (D, E, L and M) valid entries, as InstancePeriod.MODE.10, which enforced this, has been changed to a Warning.
Previous Name of Rule
QR.C19054.InstancePeriod.STULOAD.15

QR.C20054.Instance.STULOAD.9

More than 5% of instances (and more than 5 instances) have sum of all InstancePeriod.STULOAD greater than or equal to 100 where any InstancePeriod.PERIODEND > Y2-07-31 and Instance.COMDATE > Y1-07-31.
Business RuleWarningCarried Forward
Plain English
Where the start date is in this reporting period and provision is non-contained, the student FTE is greater than or equal to 100 for over 5% (and more than 5) instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.InstancePeriod.HEAPESPOP.10

More than 5% of Instance Periods (and more than 5 Instance Periods) where InstancePeriod.HEAPESPOP = 1 have Instance.COMDATE < Y1-08-01.
Business RuleErrorDeleted
Plain English
More than 5% (and more than 5) Instance Periods for instances starting before this reporting period are coded as being within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection.
Previous Name of Rule
QR.C19054.Instance.HEAPESPOP.10

QR.C20054.InstancePeriod.HEAPESPOP.9

Where InstancePeriod.HEAPESPOP = 1 then InstancePeriod.SSELIG must be coded 1.
Business RuleErrorDeleted
Plain English
Where the student is in the HEAPES population they must be also be eligible for student support.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C19054.Instance.HEAPESPOP.9

QR.C20054.InstancePeriod.LOCATION.3

Within an InstancePeriod, more than 3 InstancePeriod.LOCATION codes have been submitted for one InstancePeriod.COURSEID.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.LOCATION.3

QR.C20054.EntryProfile.PARED.2

More than 10% of students (10 instances) have EntryProfile.PARED = 97 or 99 (Not known/Not available)
Business RuleWarningAdded
Plain English
For a higher than expected number of students, there is no information as to whether an entrant’s parents have HE qualifications.
Further Guidance
N/A
Reason for Change
New field.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.UCASSCHEMECODE.2

Where EntryProfile.UCASSCHEMECODE digits 1-8 are in ranges (06000999 to 06009996 inclusive or 06690999 to 06692257 inclusive), this field must pass either the checksum test as applied to Student.HUSID or the 'incorrectly calculated checksum' test.
Business RuleErrorAdded
Plain English
The UCAS Application Scheme Code returned does not pass the checksum tests.
Further Guidance
N/A
Reason for Change
New fields added
Previous Name of Rule
N/A

QR.C20054.EntryProfile.UCASSCHEMECODE.4

EntryProfile.UCASSCHEMECODE must not contain all zeros.
Business RuleErrorAdded
Plain English
The UCAS Application Scheme Code must not be returned with all zeros.
Further Guidance
N/A
Reason for Change
New fields added.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.UCASSCHEMECODE.1

EntryProfile.UCASSCHEMECODE must pass the checksum test as applied to Student.HUSID where it is nine characters long and (digits 1-8 are not in ranges 06000999 to 06009996 inclusive or 06690999 to 06692257 inclusive).
Business RuleErrorAdded
Plain English
The UCAS Application Scheme Code returned does not pass the checksum
Further Guidance
N/A
Reason for Change
New fields added
Previous Name of Rule
N/A

QR.C20054.EntryProfile.SEC.1

EntryProfile.SEC must exist where EntryProfile.UCASSCHEMECODE exists and (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
Business RuleErrorAdded
Plain English
Socio-economic classification must exist where the student is domiciled in the UK and applied via UCAS to an undergraduate course.
Further Guidance
N/A
Reason for Change
New field.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.APELCRD.1

EntryProfile.APELCRD has not been returned for any instances where EntryProfile.CRDPTSTU exists. Please check and return this field where the credits recorded in EntryProfile.CRDPTSTU are as a result of APEL.
Business RuleWarningAdded
Plain English
No students entering with credit transfer points recorded as APEL (Accreditation of Prior Experiential Learning).
Further Guidance
N/A
Reason for Change
New guidance rule added to alert where no students have prior experience credit transfers
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CARELEAVER.2

EntryProfile.CARELEAVER must not exist where ((Course.COURSEAIM begins with D, E, L, or M, or is equal to H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Course.COURSEAIM does not equal M22, M26, M28, M71, M73 or M88) or InstancePeriod.EXCHIND = 1
Business RuleErrorAdded
Plain English
Providers must not include whether or not the student is a care leaver if the student is not an undergraduate or if the student is an incoming exchange student.
Further Guidance
N/A
Reason for Change
New field
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CARELEAVER.1

EntryProfile.CARELEAVER must exist where (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88, excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and (InstancePeriod.EXCHIND does not equal 1)
Business RuleErrorAdded
Plain English
For undergraduate students, providers must include whether or not the student is a care leaver.
Further Guidance
N/A
Reason for Change
New field added
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDPTSTU.1

EntryProfile.CRDPTSTU must exist when EntryProfile.CRDSCM exists.
Business RuleErrorAdded
Plain English
Where the credit scheme has been returned, then the credit transfer points value must be returned.
Further Guidance
N/A
Reason for Change
New rule added to ensure that credit transfer points are returned, when credit transfer points scheme is returned.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDPTSTU.2

EntryProfile.CRDPTSTU and EntryProfile.CRDSCM must exist where EntryProfile.APELCRD exists.
Business RuleErrorAdded
Plain English
The number of credits and the credit point transfer scheme must be returned where it has been indicated that credits are APEL.
Further Guidance
N/A
Reason for Change
New rule added to ensure that EntryProfile.APELCRD is not returned on its own.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDPTSTU.3

Where EntryProfile.CRDPTSTU exists, it must be greater than 0.
Business RuleErrorAdded
Plain English
Where credit points have been returned, the value should be greater than 0.
Further Guidance
N/A
Reason for Change
New rule to ensure that the number credit transfer points are not returned as zero.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDPTSTU.4

EntryProfile.CRDPTSTU should not exceed 300.
Business RuleWarningAdded
Plain English
It is not expected that credit points counting towards the current study will exceed 300.
Further Guidance
N/A
Reason for Change
New rule to ensure that the number credit transfer points are returned is not more than 300.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDPTSTU.5

EntryProfile.CRDPTSTU has not been returned for any students. Please check and return this field where any students have entered with transfer credits.
Business RuleWarningAdded
Plain English
No students have been returned with credit transfer points.
Further Guidance
N/A
Reason for Change
Rule added to highlight when credit transfer points have not been returned for any students.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDSCM.2

Where exists, EntryProfile.CRDSCM have all been returned as the same code. Is that as expected?
Business RuleWarningAdded
Plain English
The same credit transfer points scheme has been used for all students.
Further Guidance
N/A
Reason for Change
Rule added to warn that the same code is being used for all EntryProfile.CRDSCM.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.CRDSCM.1

EntryProfile.CRDSCM must exist when EntryProfile.CRDPTSTU exists.
Business RuleErrorAdded
Plain English
Where the number of credit transfer points has been returned, the credit points transfer scheme must be returned.
Further Guidance
N/A
Reason for Change
New rule added to ensure that credit transfer points scheme is returned, when credit transfer points are returned.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.DOMICILE.12

All instances have been returned as an UK domicile.
ExceptionWarningCarried Forward
Plain English
All instances have been returned as an UK domicile. This rule is linked to DOM1 in the credibility report.
Further Guidance
N/A
Reason for Change
Rule added to automate checking of DOM1 table in credibility.
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.12

QR.C20054.EntryProfile.CARELEAVER.3

More than 3% of instances (minimum of 10 instances) have EntryProfile.CARELEAVER = 01 or 04. This appears to be a higher than expected level of care leavers, please check this is correct.
Business RuleWarningAdded
Plain English
A higher than expected number of care leavers have been returned.
Further Guidance
N/A
Reason for Change
New field.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.DOMICILE.7

More than 2% of entry profiles (and more than 5 entry profiles) have EntryProfile.DOMICILE = XK.
ExceptionWarningCarried Forward
Plain English
A domicile on entry of 'United Kingdom, not otherwise specified' has been submitted for more than 2% (and more than 5) entry profiles. A more accurate country coding for the UK is required where possible.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.7

QR.C20054.EntryProfile.DOMICILE.6

More than 5% of entry profiles (and more than 5 entry profiles) have EntryProfile.DOMICILE = XK.
ExceptionErrorCarried Forward
Plain English
A domicile on entry of 'United Kingdom, not otherwise specified' has been submitted for more than 5% (and more than 5) entry profiles. A more accurate country coding for the UK is required where possible.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.6

QR.C20054.EntryProfile.PARED.1

EntryProfile.PARED must exist where (Instance.FUNDCODE= 1 or 7), and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88, excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and (Instance.COMDATE > 2020-07-31) and (InstancePeriod.EXCHIND = 3 or Null) and (any InstancePeriod.STULOAD is not equal to 0).
Business RuleErrorAmended
Plain English
Information about whether an entrant's parents have higher education qualifications must exist where the instance is fundable by funding council/body or eligible for funding by DfE and the courseaim is undergraduate and the student is not an incoming or outgoing exchange student.
Further Guidance
N/A
Reason for Change
Change to field coverage.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.POSTCODE.10

EntryProfile.POSTCODE is not known (null) for more than 2% of instances (and 5 instances) where Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28).
Business RuleWarningAmended
Plain English
Postcode on entry is not known for a higher than expected number of first-year postgraduate students domiciled in the UK, Channel Islands and Isle of Man.
Further Guidance
N/A
Reason for Change
Rule amended to incorporate new Course.COURSEAIM postgraduate (D, E, L and M) codes.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.16

More than 20% (and more than 5 instances) of full-time, other-year, undergraduate students do not have an OUG or level 3 qualification as their highest qualification on entry.
Business RuleWarningAmended
Plain English
We only expect up to 20% of full-time, other year, UG students to have a qualification lower than OUG or level 3. This rule is linked to the Qualifications on Entry HQOE4P credibility report.
Further Guidance
N/A
Reason for Change
Rule amended to change to standard registration population.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.14

More than 20% (and more than 5 instances) of part-time, first-year, undergraduate students do not have an OUG or level 3 qualification as their highest qualification on entry.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to restrict to first-degree and other undergraduate students only.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.13

More than 20% (and more than 5 instances) of full-time, first-year, undergraduate students do not have an OUG or level 3 qualification as their highest qualification on entry.
Business RuleWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to restrict to first-degree and other undergraduate students only.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.15

More than 20% (and more than 5 instances) of part-time, other-year, undergraduate students do not have an OUG or level 3 qualification as their highest qualification on entry.
Business RuleWarningAmended
Plain English
We only expect up to 20% of part-time, other year, UG students to have a qualification lower than OUG or level 3. This rule is linked to the Qualifications on Entry HQOE4P credibility report.
Further Guidance
N/A
Reason for Change
Rule amended to change to standard registration population.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.17

Where the QualificationsOnEntry entity has been returned and QualificationsOnEntry.QUALTYPE is a UK qualification, then a EntryProfile.QUALENT3 code of P80 should not typically be used. Please check if another P code is applicable.
Business RuleWarningCarried Forward
Plain English
The highest qualification on entry should only be coded 'Other qualification at level 3' where no other code is appropriate. In particular, UK qualifications should not be allocated to P80 as another P code will normally be applicable.
Further Guidance
N/A
Reason for Change
Description and Plain English amended to align with coding manual guidance.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.18

More than 20% (and more than 5 instances) of full-time, first year students, studying at postgraduate taught level, do not have a first or higher degree as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of full-time, first-year, PGT students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE2P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE2P. We only expect up to 20% of FT, PGT, first-year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.19

More than 20% (and more than 5 instances) of part-time, first year students, studying at postgraduate taught level, do not have a first or higher degree as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of part-time, first-year, PGT students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE2P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE2P. We only expect up to 20% of PT, PGT, first-year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.2

EntryProfile.QUALENT3 must not be coded P92 or begin with Q, R or X (excluding X00 and X01) when the tariff score is greater than 0.
ExceptionErrorCarried Forward
Plain English
Where the total tariff score is greater than 0 then the highest qualification on entry must be coded at, or above, a level which would attract a tariff.
Further Guidance
Please see the appendix in the specification for XTPOINTS for details of the qualifications included in the tariff definitions.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.2

QR.C20054.EntryProfile.QUALENT3.20

More than 20% (and more than 5 instances) of full-time, first year students, studying at postgraduate research level, do not have a first or higher degree as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of full-time, first-year, PGR students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE2P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE2P. We only expect up to 20% of FT, PGR, first-year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.21

More than 20% (and more than 5 instances) of part-time, first year students, studying at postgraduate research level, do not have a first or higher degree as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of part-time, first-year, PGR students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE2P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE2P. We only expect up to 20% of PT, PGR, first-year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.22

More than 20% (and more than 5 instances) of full-time, other year students, studying at postgraduate taught level, do not have a first or higher degree as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of full-time, other year, PGT students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE4P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE4P. We only expect up to 20% of FT, PGT, other year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.23

More than 20% (and more than 5 instances) of part-time, other year students, studying at postgraduate taught level, do not have a first or higher degree as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of part-time, other year, PGT students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE4P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE4P. We only expect up to 20% of PT, PGT, other year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.24

More than 20% (and more than 5 instances) of full-time, other year students, studying at postgraduate research level, do not have first degree or higher as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of full-time, other year, PGR students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE4P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE4P. We only expect up to 20% of FT, PGR, other year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.25

More than 20% (and more than 5 instances) of part-time, other year students, studying at postgraduate research level, do not have first degree or higher as their highest qualification on entry.
Business RuleWarningAdded
Plain English
We only expect up to 20% of part-time, other year, PGR students to have a qualification lower than first degree. This rule is linked to the Qualifications on Entry HQOE4P credibility report.
Further Guidance
N/A
Reason for Change
Rule added to replace a manual credibility report check on HQOE4P. We only expect up to 20% of PT, PGR, other year students to have a qualification lower than first degree.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.7

Where a year-on-year link has been made to the Continuity Register, EntryProfile.QUALENT3 (using XQUALENT01) differs [exclude records identified in QR.EntryProfile.QUALENT3.6 (change from known to unknown), and unknown to known value].
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register and the highest qualification on entry differs (excluding when record changes from a known to unknown value (and vice versa)).
Further Guidance
N/A
Reason for Change
Rule introduced to highlight differences between highest qualification on entry value on continiuty register and incoming data, based on XQUALENT01 grouping.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.DOMICILE.4

EntryProfile.DOMICILE must not be coded ZZ (Not known) when corresponding InstancePeriod.HEAPESPOP = 1.
Business RuleErrorDeleted
Plain English
When a student is in the HEAPES return, their domicile must be known.
Further Guidance
N/A
Reason for Change
Rule deleted as InstancePeriod.HEAPESPOP is no longer required. The field will be removed for the 2019/20 collection
Previous Name of Rule
QR.C14054.EntryProfile.DOMICILE.4

QR.C20054.EntryProfile.DOMICILE.8

Where a Year on Year link has been made to the Continuity Register, EntryProfile.DOMICILE has changed from known to unknown (ZZ) value.
ContinuityErrorCarried Forward
Plain English
A matching record has been found on the Continuity Register and the Domicile has changed from known to unknown
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.8

QR.C20054.EntryProfile.DOMICILE.10

Where a Year on Year link has been made to the Continuity Register, EntryProfile.DOMICILE differs [exclude records identified in QR.EntryProfile.DOMICILE.8 and QR.EntryProfile.DOMICILE.9 and unknown (ZZ) to known value].
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register and there is a change in Domicile, excluding changing from UK to non-UK and vice versa, as well as known to unknown.
Further Guidance
N/A
Reason for Change
To ensure a change in DOMICILE is highlighted when differences occur between incoming and Continiuty data.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.DOMICILE.9

Where a Year on Year link has been made to the Continuity Register, EntryProfile.DOMICILE has changed from a UK (XF, XG, XH, XI, XK) code to a non-UK OR from a non-UK code to a UK (XF, XG, XH, XI, XK) code (excluding unknown [ZZ] to known).
ContinuityErrorCarried Forward
Plain English
A matching record has been found on the Continuity Register and where the Domicile has changed from a UK code to a non-UK code or vice versa
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.9

QR.C20054.EntryProfile.POSTCODE.7

Where a Year on Year link has been made to the Continuity Register, EntryProfile.POSTCODE has changed from known full postcode to an outward postcode only, or no longer exists [exclude known to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE or IM]
ContinuityErrorCarried Forward
Plain English
A matching record has been found on the Continuity Register and the Postcode has been changed from a full postcode to an incomplete postcode or removed
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.POSTCODE.7

QR.C20054.EntryProfile.POSTCODE.4

Where EntryProfile.POSTCODE is not null it must contain a valid full postcode or a valid outward part of a postcode (excluding BF1 postcodes)
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.POSTCODE.4

QR.C20054.EntryProfile.POSTCODE.5

More than 10 full-time, undergraduate students returned with identical non-null EntryProfile.POSTCODE.
Business RuleWarningCarried Forward
Plain English
More than 10 Full time, undergraduate students have identical Post code on entry returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.POSTCODE.5

QR.C20054.EntryProfile.POSTCODE.6

Where exists EntryProfile.POSTCODE should be located in the country of EntryProfile.DOMICILE. (excluding BF1 postcodes)
ExceptionWarningCarried Forward
Plain English
Post code on entry should be located within the country returned as the student's permanent address on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.POSTCODE.6

QR.C20054.EntryProfile.POSTCODE.8

A matching record has been found on the Continuity Register and the Postcode has been changed. (This excludes those from a known to an unknown postcode; from a full to an incomplete postcode; or where postcode is removed when the most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE or IM).
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register and the Postcode has been changed. (This excludes those from a known to an unknown postcode; from a full to an incomplete postcode; or where postcode is removed when the most recent domicile is not in the UK).
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule created to add validation against returning incorrect postcodes.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.POSTCODE.9

A year on year link has been made to the Continuity Register however the POSTCODE data is missing. Resubmission of the full Entry Profile entity is required for these Instances including EntryProfile.POSTCODE (and EntryProfile.PREVINST where applicable).
ContinuityErrorCarried Forward
Plain English
A matching record has been found on the Continuity Register but the post code data is missing. An Entry Profile entity is required for the Instances listed in order for the missing field(s) to be recorded.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in a previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Post code data was missing from the earlier submission. In order to capture the data, an Entry Profile entity is required in the current submission.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.EntryProfile.PREVINST.1

EntryProfile.PREVINST must exist where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM, and a student is at a registered provider or at least one Instance Period is for a designated course at a teach out or limited designation provider, and has a related Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20 or C30.
ExceptionErrorAmended
Plain English
Last provider attended must be returned where the student is either on an undergraduate course at registered provider or on a designated undergraduate course and was domiciled in the UK, Channel Islands or Isle of Man on entry.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation. Field coverage brought in line with this change
Previous Name of Rule
QR.C19054.EntryProfile.PREVINST.1

QR.C20054.EntryProfile.DOMICILE.2

More than 2% of entry profiles (and more than 5 entry profiles) have EntryProfile.DOMICILE = ZZ (Not known).
Business RuleErrorCarried Forward
Plain English
A domicile on entry of 'not known' has been submitted for more than 2% (and more than 5) entry profiles.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.2

QR.C20054.EntryProfile.PREVINST.3

Where a year on year link has been made to the Continuity Register, and EntryProfile.PREVINST is not null, EntryProfile.PREVINST exists but differs from the Register. [Exclude where a generic code has changed to a UK provider reference number (UKPRN)].
ContinuityWarningCarried Forward
Plain English
A matching record has been found on the Continuity Register, but the previous provider attended by the student differs. This excludes where a generic code (4901, 4911, 4921, 4931, 4941, 4951 or 9999) has changed to a specific UK provider reference number (UKPRN).
Further Guidance
N/A
Reason for Change
Rule introduced to highlight differences between EntryProfile.PREVINST value on continiuty register and incoming data.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.PREVINST.4

There are more than 2% (and more than 5) EntryProfile.PREVINST coded as 9999 (not known).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.PREVINST.4

QR.C20054.EntryProfile.PREVINST.5

A year-on-year link has been made to the Continuity Register, however PREVINST data is missing. Resubmission of the full Entry Profile entity is requested for these Instances including EntryProfile.PREVINST.
ContinuityErrorAmended
Plain English
A matching record has been found on the Continuity Register but the previous institution data is missing. An Entry Profile entity is requested for the Instances listed in order for the missing field to be recorded.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in a previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Previous Institution data was missing from the earlier submission. In order to capture the data, an Entry Profile entity is requested in the current submission.
Reason for Change
Change of coverage for PREVINST. XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.4

EntryProfile.QUALENT3 must not be coded P92 where at least one of the associated QualificationsOnEntry.QUALTYPE is a tariff bearing qualification in either the HESA or UCAS definition of the tariff score.
ExceptionErrorAmended
Plain English
Where any of the qualifications on entry returned attracts a tariff score, the highest qualification on entry must not be coded 'Level 3 qualifications of which none are subject to UCAS Tariff'.
Further Guidance
For details of the qualifications included in the tariff definitions, please see the appendix for XTPOINTS held in the lookups section of the derived fields.
Reason for Change
Updated to replace XTARIFF appendix with the XTPOINTS appendix
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.4

QR.C20054.EntryProfile.QUALENT3.3

EntryProfile.QUALENT3 must not be coded P94 where all of the associated QualificationsOnEntry.QUALTYPE are non-tariff bearing qualifications in either the HESA or UCAS definition of the tariff score.
ExceptionErrorAmended
Plain English
Where all the qualifications on entry returned do not attract a tariff score the highest qualification on entry must not be coded 'Level 3 qualifications of which some are subject to UCAS Tariff'.
Further Guidance
Please see the appendix in the specification for XTPOINTS for details of the qualifications included in the tariff definitions.
Reason for Change
Updated to replace XTARIFF appendix with the XTPOINTS appendix
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.3

QR.C20054.EntryProfile.QUALENT3.5

EntryProfile.QUALENT3 should not be coded P93 where any associated QualificationsOnEntry.QUALTYPE is a non-tariff bearing level 3 qualification in either the HESA or UCAS definition of the tariff score.
ExceptionWarningAmended
Plain English
Where any of the qualifications on entry returned is a non-tariff bearing level 3 qualification, the highest qualification on entry should not be coded 'Level 3 qualifications of which all are subject to UCAS Tariff'.
Further Guidance
For details of the qualifications included in the tariff definitions, please see the appendix for XTPOINTS held in the lookups section of the derived fields.
Reason for Change
Updated to replace XTARIFF appendix with the XTPOINTS appendix
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.5

QR.C20054.EntryProfile.QUALENT3.12

More than 5% of active Instances (and more than 5 Instances) have EntryProfile.QUALENT3 = X05.
Business RuleWarningCarried Forward
Plain English
A highest qualification on entry of 'Student has no formal qualification' has been returned for more than 5% (and more than 5) students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.11

More than 5% of active Instances (and more than 5 Instances) have EntryProfile.QUALENT3 = X04.
Business RuleWarningCarried Forward
Plain English
A highest qualification on entry of 'Other qualification level not known' has been returned for more than 5% (and more than 5) students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QUALENT3.10

More than 20% of active Instances (and more than 5 Instances) have EntryProfile.QUALENT3 = X02.
Business RuleWarningCarried Forward
Plain English
A highest qualification on entry of 'Mature student admitted on basis of previous experience and/or admissions test' has been returned for more than 20% (and more than 5) students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.10

QR.C20054.EntryProfile.QUALENT3.6

Where a year-on-year link has been made to the Continuity Register, EntryProfile.QUALENT3 has changed from a known to an unknown value.
ContinuityErrorAmended
Plain English
A matching record has been found on the Continuity Register and the highest qualification on entry has changed from known to unknown.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule updated from a warning to an error
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.6

QR.C20054.EntryProfile.QUALENT3.8

More than 3% of active first year Instances (and more than 5 Instances) have EntryProfile.QUALENT3 = X06.
Business RuleWarningCarried Forward
Plain English
A highest qualification on entry of 'not known' has been returned for more than 3% (and more than 5) first year students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.8

QR.C20054.EntryProfile.QUALENT3.9

More than 10% of active non-first year Instances (and more than 10 Instances) have EntryProfile.QUALENT3 = X06.
Business RuleWarningCarried Forward
Plain English
A highest qualification on entry of 'not known' has been returned for more than 10% (and more than 10) continuing students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QUALENT3.9

QR.C20054.EntryProfile.QualificationsOnEntry.10

There are more than 10% of instances (and more than 10 instances) where Instance.COMDATE < Y1-08-01 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and latest InstancePeriod.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 in (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
Business RuleErrorAmended
Plain English
More than 10% (and more than 10) full time/sandwich ​or part time instances for continuing students, aged 21 or over from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Rule updated to include QUALENT3 codes X00 and X01.
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.10

QR.C20054.EntryProfile.QualificationsOnEntry.12

Where a Year on Year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is lower [exclude unknown to known].
ContinuityWarningAmended
Plain English
A matching record has been found on the Continuity Register and the new tariff score (calculated from the Qualifications on Entry returned) is lower than that on the register.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period(linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to highlight difference between tariff points on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QualificationsOnEntry.13

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is higher [exclude unknown to known].
ContinuityWarningAmended
Plain English
A matching record has been found on the Continuity Register and the new tariff score (calculated from the Qualifications on Entry returned) is higher than that on the register.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to highlight difference between tariff points on the Continuity Register and incoming data.
Previous Name of Rule
N/A

QR.C20054.EntryProfile.QualificationsOnEntry.14

More than 5% of instances (and more than 5 instances) where Student.BIRTHDTE later than (Y1-21)-08-31 and StudentEquality.NATION = GB have EntryProfile.QUALENT3 = P80.
Business RuleErrorCarried Forward
Plain English
More than 5% (and more than 5) instances where students are under 21 years old with a UK nationality have a highest qualification on entry returned as 'Other qualification at level 3'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.14

QR.C20054.EntryProfile.QualificationsOnEntry.15

More than 15% of instances (and more than 15 instances) where Student.BIRTHDTE earlier than (Y1-21)-09-01 and StudentEquality.NATION = GB have EntryProfile.QUALENT3 = P80.
Business RuleErrorCarried Forward
Plain English
More than 15% (and more than 15) instances where students are 21 years old and over with a UK nationality have a highest qualification on entry returned as 'Other qualification at level 3'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.15

QR.C20054.EntryProfile.QualificationsOnEntry.2

There are multiple identical qualifications on entry for an entry profile. That is, the combination of QualificationsOnEntry.QUALTYPE, QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.2

QR.C20054.EntryProfile.QualificationsOnEntry.3

Where EntryProfile.QualificationsOnEntry exist the total tariff score for an instance is greater than 1000 points.
ExceptionWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to use XTPOINTS instead of XTARIFF
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.3

QR.C20054.EntryProfile.QualificationsOnEntry.4

More than 3% of instances (and more than 5 instances) where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and latest InstancePeriod.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 in (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
Business RuleErrorAmended
Plain English
More than 3% (and more than 5) full time/sandwich or part time instances for first year students, aged under 21 from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Rule updated to include QUALENT3 codes X00 and X01.
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.4

QR.C20054.EntryProfile.QualificationsOnEntry.6

There are more than 5% of instances (and more than 5 instances) where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and latest InstancePeriod.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 in (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
Business RuleErrorAmended
Plain English
More than 5% (and more than 5) full time/sandwich ​or part time instances for first year students, aged 21 or over from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Rule updated to include QUALENT3 codes X00 and X01.
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.6

QR.C20054.EntryProfile.QualificationsOnEntry.8

More than 5% of instances (and more than 5 instances) where Instance.COMDATE < Y1-08-01 and Student.BIRTHDTE later than (Y1-21)-08-31 and latest InstancePeriod.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 in (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
Business RuleErrorAmended
Plain English
More than 5% (and more than 5) full time/sandwich or part time instances for continuing students, aged under 21 from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Rule updated to include QUALENT3 codes X00 and X01.
Previous Name of Rule
QR.C19054.EntryProfile.QualificationsOnEntry.8

QR.C20054.EntryProfile.UCASSCHEMECODE.3

Where EntryProfile.UCASSCHEMECODE exists it must be nine characters long where Student.UCASPERID does not exist
Business RuleErrorAdded
Plain English
Where a UCAS Application Identifier exists and a UCAS Personal Identifier does not exist, the UCAS Application Identifer must be 9 characters long.
Further Guidance
N/A
Reason for Change
New fields added
Previous Name of Rule
N/A

QR.C20054.EntryProfile.UCASSCHEMECODE.5

EntryProfile.UCASSCHEMECODE should be four characters long where Student.UCASPERID exists.
Business RuleWarningAdded
Plain English
If the UCAS Personal Identifier has been returned, the UCAS Application Scheme Code should be 4 digits in length.
Further Guidance
N/A
Reason for Change
New fields added
Previous Name of Rule
N/A

QR.C20054.EntryProfile.UCASSCHEMECODE.6

EntryProfile.UCASSCHEMECODE must be four characters long when Instance.COMDATE > 2011-07-31
Business RuleErrorAdded
Plain English
Only 4-digit UCAS Application Scheme Codes are valid for students starting on or after 01 August 2011.
Further Guidance
N/A
Reason for Change
New fields added
Previous Name of Rule
N/A

QR.C20054.EntryProfile.DOMICILE.11

All instances have been returned as an unknown domicile.
ExceptionErrorCarried Forward
Plain English
All instances have been returned as an unknown domicile. This rule is linked to DOM1 in the credibility report.
Further Guidance
N/A
Reason for Change
Rule added to automate checking of DOM1 table in credibility.
Previous Name of Rule
QR.C19054.EntryProfile.DOMICILE.11

QR.C20054.DeliveryOrganisationAndLocation.DELORGPROP.1

For each Course entity, the sum of DeliveryOrganisationAndLocation.DELORGPROP must not exceed 100.
Business RuleErrorAdded
Plain English
The sum of the proportions of the teaching being undertaken by the delivery organisation(s) should not exceed 100.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.DELORG.3

Where DeliveryOrganisationAndLocation.DELORG has been returned as a UKPRN, the same UKPRN must not be returned more than once for a Course entity.
Business RuleErrorAdded
Plain English
Where the delivery organisation is a UKPRN, it must not be returned more than once for a course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.DELORG.1

Where DeliveryOrganisationAndLocation.DELORG is returned as a UKPRN, it must exist on the UKRLP.
Business RuleErrorAdded
Plain English
Where the delivery organisation is a UKPRN, it must exist on the UK Register of Learning Providers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.DELORG.2

Where DeliveryOrganisationAndLocation.DELORG is a UKPRN, it must not equal Provider.UKPRN.
Business RuleErrorAdded
Plain English
The provider's UKPRN must not be returned as the delivery organisation.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.DELORG.4

A generic code (4002, 4003 or 4004) has been returned in DeliveryOrganisationAndLocation.DELORG. Please check whether DeliveryOrganisationAndLocation.DELORG can be coded more accurately.
Business RuleWarningAdded
Plain English
A generic code has been returned for the delivery organisation. Could a UKPRN be returned instead?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.DELORGPROP.2

DeliveryOrganisationAndLocation.DELORGPROP must be greater than 0 where DeliveryOrganisationAndLocation.DELORG exists.
Business RuleErrorAdded
Plain English
When a delivery organisation has been returned, the proportion of teaching undertaken must be greater than 0.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.PCODELOC.1

Where DeliveryOrganisationAndLocation.PCODELOC is not null, it must contain a valid full postcode or a valid outward part of a postcode
ExceptionWarningAdded
Plain English
Where the postcode of a delivery organisation is returned, it must contain either a valid full postcode or a valid first part of a postcode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.DeliveryOrganisationAndLocation.PCODELOC.2

DeliveryOrganisationAndLocation.PCODELOC has not been returned where DeliveryOrganisationAndLocation.DELORG is a UKPRN or (4003 or 4004). Please check that this is correct.
Business RuleWarningAdded
Plain English
Postcode for delivery location should be returned where course delivery location is in the UK and not distance learning.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.DeliveryOrganisationAndLocation.2

Where the associated course is designated, Course.DeliveryOrganisationAndLocation must not exist.
Business RuleErrorAdded
Plain English
Providers cannot have other organisations deliver teaching of designated courses.
Further Guidance
N/A
Reason for Change
New rule to ensure correct return of the new sub-entity.
Previous Name of Rule
N/A

QR.C20054.Course.DeliveryOrganisationAndLocation.3

Course.DeliveryOrganisationAndLocation entity has not been returned for a course where InstancePeriod.PRIPROV exists. Please check and return any other organisations involved in the delivery of this course
Business RuleWarningAdded
Plain English
Data at the InstancePeriod level indicates that part of this course is taught elsewhere. The Course.DeliveryOrganisationAndLocation entity must be returned.
Further Guidance
N/A
Reason for Change
New rule to ensure correct return of the new sub-entity.
Previous Name of Rule
N/A

QR.C20054.Course.DeliveryOrganisationAndLocation.1

Where Course.DeliveryOrganisationAndLocation has not been returned for any courses, but at least one InstancePeriod.PRIPROV exists. Please check and return any other organisations involved in the delivery of any courses.
Business RuleErrorAdded
Plain English
No course delivery organisation and location data has been returned, but data at InstancePeriod level indicates teaching provision by another organisation. Please check that this is correct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.FinancialSupport.APPSPEND.1

FinancialSupport.APPSPEND has not been returned for any instances, but the OfS is expecting this field to be returned. Please check your access and participation plan.
Business RuleErrorAdded
Plain English
We are expecting some of the financial support given to be part of the commitments detailed in your provider’s access and participation plan.
Further Guidance
N/A
Reason for Change
New field
Previous Name of Rule
N/A

QR.C20054.Instance.ENDDATE.6

Instance.ENDDATE should not be null where any associated QualificationsAwarded.QUAL = H00, H11, H16, H22, H23, H50, M00, M01, M10, M11, M16, M22, M28, M50, M71, M73, M86, E00 or D00. Please check it is correct that there is no end date for these awards. (For UNISTATS - they will be excluded from the Graduate Outcomes population).
Business RuleWarningAmended
Plain English
The student has been awarded a qualification but has not been given an end date. Please review the data to ensure that this is correct as the student will be excluded from the Graduate Outcomes population.
Further Guidance
N/A
Reason for Change
Updated to change references to the DLHE population to Graduate Outcomes population.
Previous Name of Rule
QR.C19054.Instance.ENDDATE.6

QR.C20054.Instance.ENDDATE.9

Instance.ENDDATE should not be completed where the latest Instance Period's InstancePeriod.NOTACT is coded '1'.
ExceptionWarningAdded
Plain English
An end date should not be returned when a student has been flagged as not in active study.
Further Guidance
N/A
Reason for Change
Rule added at the request of OfS.
Previous Name of Rule
N/A

QR.C20054.Instance.ENDDATE.8

No year-on-year link on incoming data for an instance that was 'live' in the 2016/17 collection or earlier (using XYEARM01) and Instance.ENDDATE is null and Instance.NOTACT is null.
ExceptionWarningAdded
Plain English
No record returned this year but an active record was sent to HESA in 2016 or earlier.
Further Guidance
N/A
Reason for Change
New rule to highlight records that need to be returned and potentially closed off
Previous Name of Rule
N/A

QR.C20054.Instance.ENDDATE.7

PERIODEND for the latest period submitted does not match the submitted ENDDATE.
Business RuleWarningAdded
Plain English
Where the student is on their final instance period, the completion date of the instance in Instance.ENDDATE would be expected to be the same as in PERIODEND.
Further Guidance
N/A
Reason for Change
Rule added to prevent Instance Periods extending beyond an Instance's ENDDATE.
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.2

Instance.FinancialSupport entity has not been returned for any instances, but the OfS is expecting financial support to be returned as notified in your access and participation plan. Please check that any financial support has been returned.
Business RuleErrorAdded
Plain English
We are expecting any financial support given to a student this year to be returned here, this is because your provider has stated it in their access and participation plan.
Further Guidance
N/A
Reason for Change
New sub-entity
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.5

The total FinancialSupport.FINAMOUNT returned for instances where (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) and (Instance.EXCHIND = 3) is less than the minimum value reported by OfS. Please check that all financial support has been returned.
Business RuleWarningAdded
Plain English
The total value of financial support awards is less than the minimum expected total reported by OfS.
Further Guidance
N/A
Reason for Change
New sub entity
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.9

For one instance where Course.TTCID = 1 or Q, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 40,000.
Business RuleErrorAdded
Plain English
Where the student is studying for QTS or Early Years ITT, the amount of financial support received by the student must not be greater than £40,000 in total.
Further Guidance
N/A
Reason for Change
New sub entity
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.7

For one instance where Course.TTCID = 0, 2, 5, 9 or D, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 25,000.
Business RuleErrorAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
New sub entity
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.4

Instance.FinancialSupport entity exists where InstancePeriod.DISALL = 4. Please check that the Disabled Students Allowance has not been returned as Financial Support in error.
Business RuleWarningAdded
Plain English
Disabled Students Allowance should not be included in Financial Support. Please check that it has not been included in error.
Further Guidance
N/A
Reason for Change
New sub entity.
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.8

For one instance where Course.TTCID = 1 or Q, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 30,000. As this is a high total please check that the values for FinancialSupport.FINAMOUNT are correct.
Business RuleWarningAdded
Plain English
Where the student is studying for QTS or Early Years ITT, the amount of financial support received by the student should not be greater than £30,000 in total.
Further Guidance
N/A
Reason for Change
New sub-entity added.
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.6

For one instance where Course.TTCID = 0, 2, 5, 9, or D the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 10,000. As this is a high total please check that the values for FinancialSupport.FINAMOUNT are correct.
Business RuleWarningAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
New sub-entity added.
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.3

Where the Instance.FinancialSupport entity occurs more than once for an instance each FinancialSupport.FINTYPE must be unique.
Business RuleErrorAdded
Plain English
Financial support type must not be returned more than once for each instance.
Further Guidance
N/A
Reason for Change
New sub-entity added.
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.1

Instance.FUNDCODE must be returned by Approved (fee cap) providers
Business RuleErrorAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.10

More than 25 instances where Instance.FUNDCODE is coded 1 where (EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC)).
ExceptionErrorAdded
Plain English
There are more instances than expected, reported as 'Fundable by funding council/body', where domicile is outside the UK or EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.11

No instances have Instance.FUNDCODE = 1 where (Course.COURSEAIM begins with D or L) and (EntryProfile.DOMICILE is in XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG, ZZ, IS, NO, LI, CH, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, YT, MQ, GP, GF, RE, MF, IC).
ExceptionErrorAdded
Plain English
There are no instances, reported as 'Fundable by funding council/body', for research-based higher degrees where domicile is in the UK or EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.12

Less than 80% of instances have Instance.FUNDCODE = 1 where (Course.COURSEAIM begins with D or L) and (EntryProfile.DOMICILE is in XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG, ZZ, IS, NO, LI, CH, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, YT, MQ, GP, GF, RE, MF, IC).
ExceptionWarningAdded
Plain English
Less instances than expected, are reported as 'Fundable by funding council/body', for research-based higher degrees where domicile is in the UK or EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.13

Instance.FUNDCODE should not be coded 1 where (EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC)).
Business RuleWarningAdded
Plain English
Non-UK domiciled students are not expected to reported as 'Fundable by funding council/body'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.15

Instance.FUNDCODE must be coded 2 where Course.TTCID = Q
Business RuleErrorAdded
Plain English
Early Years Initial Teacher Training courses are not fundable by funding council/body
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.16

More than 2% of instances (and more than 10 instances) have Instance.FUNDCODE = 1 where (EntryProfile.DOMICILE (including those previously sent for the student) is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC).
ExceptionErrorAdded
Plain English
Students outside of the EU and EEA are not expected to be returned as fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.2

Providers that are not Approved (fee cap) must not return Instance.FUNDCODE.
Business RuleErrorAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.3

Instance.FUNDCODE must not be coded 5 or 7
Business RuleErrorAdded
Plain English
These codes are not yet active but may be in the future
Further Guidance
N/A
Reason for Change
Rule amended to add COMDATE to fields to display.
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.4

Instance.FUNDCODE must not be coded 2 where InstancePeriod.LOCSDY = 9.
Business RuleErrorAdded
Plain English
If location of study is 'Distance learning - Non-UK based student (funded)', the fundability code is expected to be fundable by funding council or body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.5

Instance.FUNDCODE should not be coded 1 where InstancePeriod.LOCSDY = 6 and Instance.COMDATE earlier than Y1-08-01 and EntryProfile.DOMICILE not in (XF, XG, XH, XI or XK).
ExceptionWarningAdded
Plain English
Non-UK domiciled students who started prior to this academic year, that are a 'Distance learning - UK based student' are expected to be 'not fundable'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.6

Instance.FUNDCODE code 1 must not have Course.TTCID = 1, 9, D or Q.
Business RuleErrorAdded
Plain English
Where the instance is fundable by funding council or body the course must not be funded by the DfE.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.7

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins C or J (excluding J10, J16) and EntryProfile.QUALENT3 begins with D, M, H, J.
Business RuleWarningAdded
Plain English
Instance is not expected to be 'Fundable by funding council/body' where level is HESES undergraduate, for equivalent or lower qualifications (ELQ) unless an exemption applies.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.8

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 20 or 21 and EntryProfile.QUALENT3 begins with D or M (excluding M41, M44 and M71).
Business RuleWarningAdded
Plain English
Instance is not expected to be 'Fundable by funding council/body' where level is HESES postgraduate, for equivalent or lower qualifications (ELQ) unless an exemption applies.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCODE.9

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins D, E, L, M, H or I and EntryProfile.QUALENT3 begins with D, M, H or is equal to JUK.
Business RuleWarningAdded
Plain English
Instance is not expected to be 'Fundable by funding council/body' where level is HESES undergraduate, for equivalent or lower qualifications (ELQ) unless an exemption applies.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.1

Instance.FUNDCOMP must be returned for Approved (fee cap) providers
Business RuleErrorAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.2

Providers that are not Approved (fee cap) must not return Instance.FUNDCOMP
Business RuleErrorAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.3

Instance.FUNDCOMP cannot be coded 3 where Instance.RSNEND exists.
Business RuleErrorAdded
Plain English
Where a reason for ending the instance has been returned, the student's completion status cannot be 'Year of programme of study not yet completed, but has not failed to complete'.
Further Guidance
N/A
Reason for Change
Rule added to prevent the student's completion status conflicting with the student's reason for leaving the course.
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.4

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with D or L (excluding L99) and InstancePeriod.MODE = 01, 02, 23, 24 or 25 and InstancePeriod.STULOAD is greater than or equal to 3 and InstancePeriod.EXCHIND is not equal to 1
Business RuleWarningAdded
Plain English
More than 10% of instance are 'not in HESES population' when studying at a Doctoral or Masters level full-time or on a sandwich programme with a student FTE greater than 3 and the students are not incoming exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.5

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with E or M (excluding M22, M26, M28 and M99) and InstancePeriod.MODE = 01, 02, 23, 24 or 25 and InstancePeriod.STULOAD is greater than or equal to 3 and InstancePeriod.EXCHIND is not equal to 1.
Business RuleWarningAdded
Plain English
More than 10% of instance are 'not a countable year in the HESES population' when studying at a non-research Doctoral or Masters level full-time or on a sandwich programme with a student FTE greater than 3 and the students are not incoming exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.7

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with D or L (excluding L99) and Instance.MODE = 31 and InstancePeriod.STULOAD is greater than or equal to 3 and InstancePeriod.EXCHIND is not equal to 1.
Business RuleWarningAdded
Plain English
More than 10% of instance are 'not a countable year in the HESES population' when studying at Doctoral or Masters level part-time with a student FTE greater than 3 and the students are not incoming exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.8

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with E or M (excluding M22, M26, M28 and M99) and InstancePeriod.MODE = 31 and InstancePeriod.STULOAD is greater than or equal to 3 and InstancePeriod.EXCHIND is not equal to 1.
Business RuleWarningAdded
Plain English
More than 10% of instance are 'not a countable year in the HESES population' when studying at a non-research Doctoral or Masters level part-time with a student FTE greater than 3 and the students are not incoming exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.6

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with H, I, J, C or is M22, M26 or M28 (excluding H99, I99, J99 and C99) and InstancePeriod.MODE = 01, 02, 23, 24 or 25 and InstancePeriod.STULOAD is greater than or equal to 3 and InstancePeriod.EXCHIND is not equal to 1
Business RuleWarningAdded
Plain English
More than 10% of instance are 'not a countable year in the HESES population' when studying at an Undergraduate level full-time or on a sandwich programme with a student FTE greater than 3 and the students are not incoming exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDCOMP.9

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with H, I, J, C or is M22, M26 or M28 (excluding H99, I99, J99 and C99) and InstancePeriod.MODE = 31 and InstancePeriod.STULOAD is greater than or equal to 3 and InstancePeriod.EXCHIND is not equal to 1.
Business RuleWarningAdded
Plain English
More than 10% of instance are 'not a countable year in the HESES population' when studying at Undergraduate level part-time programme with a student FTE greater than 3 and the students are not incoming exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.1

Instance.FUNDLEV must exist for approved (fee-cap) providers.
Business RuleErrorAdded
Plain English
Approved (fee-cap) providers must return the level of instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.10

Instance.FUNDLEV must not be coded 30 or 31 where Course.COURSEAIM = E00, E90 or begins M, H, I.
Business RuleErrorAdded
Plain English
HESES postgraduate research codes must only be used for relevant postgraduate research courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.11

Instance.FUNDLEV must be coded 10, 11 or 99 where Course.COURSEAIM begins J, C.
Business RuleErrorAdded
Plain English
The level of instance must be HESES undergraduate level or 'Not a countable year in the HESES population' where the courseaim is Level 4 or 5
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.12

Instance.FUNDLEV must be coded 20, 21 or 99 where Course.COURSEAIM = H61, H62, H78, H81, H88, I61, I81 and Instance.FUNDCODE =1
Business RuleErrorAdded
Plain English
The level of instance must be HESES postgraduate taught level or 'Not a countable year in the HESES population' where a previous qualification at undergraduate level is a pre-requisite for course entry or the qualification is a pre-registration qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.13

If any Instance.FUNDLEV = 20 or 21 for a Course.COURSEID then Instance.FUNDLEV must be 20, 21 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningAdded
Plain English
It is expected that the level of instance should be the same for all instances on the same course, except where instances are returned as 'not a countable year in the HESES population'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.14

If any Instance.FUNDLEV = 10 or 11 for a Course.COURSEID then Instance.FUNDLEV must be 10, 11 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningAdded
Plain English
It is expected that the level of instance should be the same for all instances on the same course, except where instances are returned as 'not a countable year in the HESES population'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.15

If any Instance.FUNDLEV = 30 or 31 for a Course.COURSEID then Instance.FUNDLEV must be 30, 31 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningAdded
Plain English
It is expected that the level of instance should be the same for all instances on the same course, except where instances are returned as 'not a countable year in the HESES population'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.2

Instance.FUNDLEV should not be coded 10 or 11 where Course.COURSEAIM begins M and is not M22, M26 or M28.
Business RuleWarningAdded
Plain English
The level of instance must not be HESES undergraduate level where courseaim is at Masters degree level (excluding integrated degrees).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.3

Instance.FUNDLEV must not be coded 11, 21 or 31 where InstancePeriod.MODE = 23 or 24 and InstancePeriod.LOCSDY = D, E, T or U
Business RuleErrorAdded
Plain English
The level of instance must not be HESES long course where it is a sandwich course with an industrial placement or year abroad.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.4

Instance.FUNDLEV must be coded 20, 21 or 99 where Course.COURSEAIM = M73, M71 or H71
Business RuleErrorAdded
Plain English
The level of instance must be HESES postgraduate taught level or 'Not a countable year in the HESES population' for PG Diploma in Education, or PGCE
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.5

Instance.FUNDLEV must be coded 30, 31 or 99 where Course.COURSEAIM begins D or L.
Business RuleErrorAdded
Plain English
The level of instance must be HESES postgraduate research or 'Not a countable year in the HESES population' where the courseaim is Doctoral degree or Masters degree that meets the criteria for a research-based higher degree.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.6

Instance.FUNDLEV should be coded 20, 21 or 99 where Course.COURSEAIM begins E or M (excluding M22, M26 and M28) or equals H50, H60, H61, H62, H71, H78, H81, H88, I60, I61 and I81.
Business RuleWarningAdded
Plain English
The level of instance must be HESES postgraduate taught level or 'Not a countable year in the HESES population' where the courseaim is either a Doctoral degree that does not meet the criteria for a research-based higher degree, a taught Masters (excluding integrated degree), or a degree that requires a degree as pre-requisite or a pre-registration qualification in veterinary, medical, or social care.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.7

Instance.FUNDLEV should be coded 10, 11 or 99 where Course.COURSEAIM begins H or I or equals M22, M26 or M28. This rule is not applied when the Course.COURSEAIM is one of the following H50, H60, H61, H62, H71, H78, H81, H88, I60, I61, I71 and I81
Business RuleWarningAdded
Plain English
The level of instance must be HESES undergraduate level or 'Not a countable year in the HESES population' where course aim is undergraduate or integrated undergraduate (excluding degrees that requires a degree as pre-requisite or a pre-registration qualification in veterinary, medical, or social care).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.8

Instance.FUNDLEV must not exist for Approved, Limited designation or Teach out providers.
Business RuleErrorAdded
Plain English
This field must exist for Approved (fee-cap) providers only
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.FUNDLEV.9

Instance.FUNDLEV must not be coded 10 or 11 where Course.COURSEAIM = D00, E00.
Business RuleErrorAdded
Plain English
The level of instance must not be HESES undergraduate where courseaim is a Doctorate degree.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.42

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for accelerated first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and InstancePeriod.INITIATIVES = 16 and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE does not equal 02, 31 or 44).
ExceptionErrorAdded
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for accelerated first degrees where the instance is fundable by the funding council/body.Excludes part-time students.
Further Guidance
N/A
Reason for Change
New full-time accelerated provision rule validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.41

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time sandwich years where ((Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY = D and (InstancePeriod.MODE= 31, 44).
ExceptionErrorAdded
Plain English
Where the student is fundable by the funding council/body and is on a part-time sandwich placement, the gross fee for the year must be less than or equal to the amount agreed with OfS.
Further Guidance
N/A
Reason for Change
New part-time rules validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.40

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for part-time postgraduate ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Course.TTCID = 1 and Instance.FUNDCODE = 2 and (EntryProfile.DOMICILE (including those previously sent for the student) = XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG or YT) and (InstancePeriod.MSTUFEE = 02, 03, 04, 52, 53 or 54) and (InstancePeriod.LOCSDY does not equal D) and (InstancePeriod.MODE = 31, 44).
ExceptionErrorAdded
Plain English
The gross fee charged to non-NCTL fundable UK and EU domiciled postgraduate ITT students (leading to QTS) must be less than or equal to the OfS agreed amount for part-time students studying postgraduate ITT. This includes students in attendance at providers in England for more than 14 weeks, and who’s major source of tuition fees are paid in full by the administration’s awards body and SLC, or a mix of student and the administration’s awards body and SLC.
Further Guidance
N/A
Reason for Change
New part-time rules validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.39

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Student agreed amount for part-time HNC, HND, HE Certificates and HE Diplomas where (Course.COURSEAIM = J13, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C13, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and (InstancePeriod.LOCSDY does not equal D) and (InstancePeriod.MODE = 31, 44).
ExceptionErrorAdded
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for part-time students studying for HNC, HND, HE Certificates and HE Diplomas where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
New part-time rules validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.38

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for part-time foundation degrees where (Course.COURSEAIM = J10 or J16) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 31, 44).
ExceptionErrorAdded
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for part-time students studying for foundation degrees where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
New part-time rules validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.36

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Student agreed amount for part-time postgraduate_ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 31, 44).
ExceptionErrorAdded
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for part-time students studying for postgraduate ITT courses where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
New part-time rules validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.34

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to 11100 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, or M73 and Instance.FUNDCODE = 1 and InstancePeriod.INITIATIVES = 16
Business RuleErrorAdded
Plain English
For students covered by Office for Students access agreements, the gross tuition fee for the year must not be higher than £11,100 for accelerate first degrees.
Further Guidance
N/A
Reason for Change
New full-time accelerated provision rule
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.17

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to 9250 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71 or M73 and Instance.FUNDCODE = 1 and InstancePeriod.INITIATIVES does not equal 16.
Business RuleErrorAmended
Plain English
For students covered by Office for Students access agreements, the gross tuition fee for the year must not be higher than £9250. Excludes students on accelerated first degrees.
Further Guidance
N/A
Reason for Change
Coverage has changed and rule also now excludes accelerated first degrees.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.18

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to 4625 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88 and Instance.FUNDCODE = 1 and (Instance.ENDDATE - anniversary of Instance.COMDATE < 15 weeks)
Business RuleErrorDeleted
Plain English
For students covered by Office for Students access agreements, the gross tuition fee for the year must not be higher than £4,625 when the final year of the course lasts less than 15 weeks.
Further Guidance
N/A
Reason for Change
Rule removed
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.19

Instance.GROSSFEE must be less than or equal to 24000 where Course.COURSEAIM = H71, M71 or M73 and Instance.FUNDCODE = 2 or Instance.FUNDCODE does not exist.
Business RuleErrorAdded
Plain English
For students not covered by Office for Students access agreements, the gross tuition for the year must not be higher than £24,000 for PGCE
Further Guidance
N/A
Reason for Change
Change to the coverage of Instance.GROSSFEE
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.20

Instance.GROSSFEE > 0 where Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31 and Instance.ENDDATE < the anniversary of Instance.COMDATE and Instance.MODE is not equal to 43 or 44. In line with the published guidance, please check these fees are correct as it is expected that the full-fee for the year of instance will be returned in the reporting year within which the year of instance commenced.
Business RuleWarningAmended
Plain English
The fees for students studying on course years that are not contained within the reporting period should be front loaded. It is not expected that a student completing the end of an instance period would have a fee returned.
Further Guidance
N/A
Reason for Change
Additional fields added to rules report display.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.21

For approved (fee-cap) providers, Instance.GROSSFEE should be less than or equal to 6935 where InstancePeriod.MODE = 31 and InstancePeriod.STULOAD is greater than or equal to 25 and (Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88) and Instance.FUNDCODE = 1
Business RuleWarningDeleted
Plain English
For students covered by Office for Students access agreements, the gross tuition fee for the year should not be higher than £6,935 for part-time study at an intensity of at least 25% of full-time equivalent.
Further Guidance
N/A
Reason for Change
Replaced by a more detailed set of rules.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.22

Instance.GROSSFEE must be less than or equal to 50000 where Course.COURSEAIM = M11 and Instance.FUNDCODE = 1.
Business RuleErrorAdded
Plain English
The gross tuition fee for the year must be less than £50,000 for fundable students who are studying Master of Business Administration.
Further Guidance
N/A
Reason for Change
Change to the coverage of Instance.GROSSFEE
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.23

Instance.GROSSFEE must be less than or equal to 60000 where Course.COURSEAIM = M11 and (Instance.FUNDCODE = 2 or Instance.FUNDCODE does not exist).
Business RuleErrorAmended
Plain English
For students not covered by Office for Students access agreements, the gross tuition fee for the year must be less than £60,000 for Master of Business Administration
Further Guidance
N/A
Reason for Change
Additional fields added to rules report display.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.24

Instance.GROSSFEE must be less than or equal to 25000 where (Course.COURSEAIM begins E or M (excluding M11, M22, M26, M28, M71 or M73) or is H50, H60, H61, H62, H78, H81, I60 or I61) and Instance.FUNDCODE = 1
Business RuleErrorAmended
Plain English
The gross tuition fee for the year must be less than £25,000 for fundable students who are studying courses that are not subject to the undergraduate regulated fee rules.
Further Guidance
N/A
Reason for Change
Coverage has changed
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.25

Instance.GROSSFEE must be less than or equal to 30000 where (Course.COURSEAIM begins E or M (excluding M11, M22, M26, M28, M71 or M73) or is H50, H60, H61, H62, H78, H81, I60 or I61) and (Instance.FUNDCODE = 2 or Instance.FUNDCODE does not exist).
Business RuleErrorAmended
Plain English
The gross tuition fee for the year must be less than £30,000 for non-fundable students who are studying courses that are not subject to the undergraduate regulated fee rules.
Further Guidance
N/A
Reason for Change
Coverage has changed
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.26

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Student agreed amount for full-time postgraduate_ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for full-time postgraduate ITT courses where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Rule amended to apply to full-time modes of study.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.27

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for full-time first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 01, 02, 23, 24, 25, 43) and InstancePeriod.INITIATIVES does not equal 16.
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for full-time first degrees where the instance is fundable by the funding council/body. Excludes students on accelerated first degrees.
Further Guidance
N/A
Reason for Change
Rule amended to apply to full-time modes of study
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.28

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for full-time foundation degrees where (Course.COURSEAIM = J10 or J16) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for full-time foundation degrees where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Rule amended to apply to full-time modes of study.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.29

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Student agreed amount for full-time HNC, HND, HE Certificates and HE Diplomas where (Course.COURSEAIM = J13, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C13, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for full-time HNC, HND, HE Certificates and HE Diplomas where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Rule amended to apply to full-time modes of study.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.30

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for full-time postgraduate ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Course.TTCID = 1 and Instance.FUNDCODE = 2 and (EntryProfile.DOMICILE (including those previously sent for the student) = XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG or YT) and (InstancePeriod.MSTUFEE = 02, 03, 04, 52, 53 or 54) and InstancePeriod.LOCSDY <> D and (InstancePeriod.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
The gross fee charged to non-NCTL fundable UK and EU domiciled full-time postgraduate ITT students (leading to QTS) must be less than or equal to the OfS agreed amount for postgraduate ITT. This includes students in attendance at providers in England for more than 14 weeks, and who’s major source of tuition fees are paid in full by the administration’s awards body and SLC, or a mix of student and the administration’s awards body and SLC.
Further Guidance
N/A
Reason for Change
Rule amended to apply to full-time modes of study.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.31

For approved (fee-cap) providers, Instance.GROSSFEE should be less than or equal to 1850 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71 or M73 and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY = D.
Business RuleWarningAmended
Plain English
For students covered by OfS access agreements, the gross tuition fee for the year should not be higher than £1,850 for sandwich placement years.
Further Guidance
N/A
Reason for Change
Coverage has changed
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.32

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time sandwich years where ((Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY = D and (InstancePeriod.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
Where the student is fundable by the funding council/body and is on a full-time sandwich placement, the gross fee for the year must be less than or equal to the amount agreed with OfS.
Further Guidance
N/A
Reason for Change
Rule amended to apply to full-time modes of study
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.33

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount of £6,935 where Course.COURSEAIM (begins (H, I, J or C) or equals (M22, M26, M28, M71 or M73) and Instance.MODE is 31 and Instance.FUNDCODE = 1.
Business RuleErrorDeleted
Plain English
The gross fee for the year must be less than or equal to £6,935 for part-time UG students and PG ITT students where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Replaced by a more detailed set of rules.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.35

Where the provider is approved, limited designation or teach out, Instance.GROSSFEE must exist unless InstancePeriod.STULOAD = 0 or InstancePeriod.EXCHIND = 1 or InstancePeriod.INITIATIVES = K.
Business RuleErrorAdded
Plain English
At an approved, limited designation or teach out provider, gross fee must exist except for incoming exchange students or students on a Higher Apprenticeship or where no activity has taken place.
Further Guidance
N/A
Reason for Change
Change of coverage.
Previous Name of Rule
N/A

QR.C20054.Instance.FinancialSupport.1

Where Instance.FinancialSupport entity exist, then (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) and InstancePeriod.EXCHIND = 3
Business RuleErrorAdded
Plain English
Where the Financial Support entity has been returned, the courseaim must be undergraduate and the student cannot be an incoming or outgoing exchange student.
Further Guidance
N/A
Reason for Change
New sub-entity added.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.37

For approved (fee-cap) providers, Instance.GROSSFEE must be less than or equal to the Office for Students agreed amount for part-time first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and Instance.FUNDCODE = 1 and InstancePeriod.LOCSDY does not equal D and (InstancePeriod.MODE = 31, 44).
ExceptionErrorAdded
Plain English
The gross fee for the year must be less than or equal to the Office for Students agreed amount for part-time students studying for first degrees where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
New part-time rules validated against OfS supplied data.
Previous Name of Rule
N/A

QR.C20054.Instance.1

Compared to last year, the total student instance numbers have decreased by more than 10% (and more than 10 instances) of the previous year's return. This does not appear to be a full return. Quality checking on your return will not be undertaken until you confirm the differences or return the remaining instances.
ExceptionWarningAdded
Plain English
This rule is linked to SIN1 and SIN2 in the credibility report.
Further Guidance
N/A
Reason for Change
Rule added to assist in automated checking of SIN1 and SIN2 instance numbers.
Previous Name of Rule
N/A

QR.C20054.Instance.INTENTLEV.4

Where the provider is in Scotland, Instance.INTENTLEV must not exist.
Business RuleErrorAdded
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added due to the addition of the INTENTLEV field.
Previous Name of Rule
N/A

QR.C20054.Instance.INTENTLEV.2

Instance.INTENTLEV must not exist where Course.COURSEAIM is not equal to L99.
Business RuleErrorAdded
Plain English
The study intentions of students on MPhil/PhD programmes must only be completed for Research-based higher degrees.
Further Guidance
Instance.INTENTLEV must only exist where Course.COURSEAIM = L99.
Reason for Change
Rule added to ensure INTENTLEV is only completed for COURSEAIMs coded L99.
Previous Name of Rule
N/A

QR.C20054.Instance.INTENTLEV.1

Instance.INTENTLEV must exist where Course.COURSEAIM = L99.
Business RuleErrorAdded
Plain English
The study intentions of students on MPhil/PhD programmes must be completed for Research-based higher degrees.
Further Guidance
Instance.INTENTLEV must exist where Course.COURSEAIM = L99.
Reason for Change
Rule added to ensure INTENTLEV is completed for COURSEAIMs coded L99.
Previous Name of Rule
N/A

QR.C20054.Instance.COMDATE.4

More than 50 instances where latest InstancePeriod.MODE in (01, 23, 24) and CourseSubject.SBJCA is not in (100270, 100267, 100271, 100276, 101334, 101336, 100748, 101339, 101338, 101337, 101331, 101309, 101327, 100261, 101324, 101325, 100131, 1000266, 100268, 100275) have Instance.COMDATE earlier than (Y1-5)-07-31
Business RuleErrorAmended
Plain English
A number of instances started more than 5 years ago where the mode is full time/sandwich are on qualifications which are not medical or dental studies.
Further Guidance
N/A
Reason for Change
Rule amended to align with change from JACS to HECOS
Previous Name of Rule
QR.C19054.Instance.COMDATE.4

QR.C20054.Instance.COMDATE.3

More than 100 instances where latest InstancePeriod.MODE in (02, 25, 31) and Course.COURSEAIM does not end with '90' have Instance.COMDATE earlier than (Y1-7)-07-31.
Business RuleErrorCarried Forward
Plain English
A number of instances started more than 7 years ago where the mode is part time/Other full time/Other sandwich for qualifications other than credits only.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.COMDATE.3

QR.C20054.Instance.COMDATE.2

Instance.COMDATE must be before Y2-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.COMDATE.2

QR.C20054.Instance.COMDATE.1

Instance.COMDATE must not be before 2000-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.COMDATE.1

QR.C20054.Instance.COMDATE.5

Where a year-on-year link has been made to the Continuity Register, the incoming Instance.COMDATE is after the start of the reporting year.
ContinuityErrorAmended
Plain English
The start date of the instance indicates a first year student, however a matching record has been found on the Continuity Register (indicating a continuing student).
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period(linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable.
Reason for Change
Rule updated from a warning to an error
Previous Name of Rule
QR.C19054.Instance.COMDATE.5

QR.C20054.Instance.ENDDATE.2

Where it is not null Instance.ENDDATE must be before Y2-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.ENDDATE.2

QR.C20054.Instance.ENDDATE.4

Where a student has not been active on an instance in the current reporting period then Instance.ENDDATE must be after (Y2-6)-07-31 or must be null.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.ENDDATE.4

QR.C20054.Instance.ENDDATE.3

Where the sum of InstancePeriod.STULOAD for an Instance > 0 then Instance.ENDDATE (where exists) must be after Y1-07-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.ENDDATE.3

QR.C20054.Instance.GROSSFEE.10

Instance.GROSSFEE must exist when Instance.NETFEE exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added as a replacement for InstancePeriod.GROSSFEE.2 now that GROSSFEE has moved to Instance.
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.2

QR.C20054.Instance.GROSSFEE.11

Where the provider is approved (fee cap), Instance.GROSSFEE must exist unless InstancePeriod.STULOAD = 0 or InstancePeriod.EXCHIND = 1 or InstancePeriod.INITIATIVES = K or (Course.COURSEAIM begins C, H, I, J or equal to M22, M26, M28, M71, or M73) and Student.SSN exists).
Business RuleErrorAmended
Plain English
At an approved (fee cap) provider, the gross fee must be returned for all students unless the student is on a undergraduate course and a student support number is returned. It is not required for incoming exchange students or students on a Higher Apprenticeship or where no activity has taken place.
Further Guidance
N/A
Reason for Change
Change to coverage of the field. InstancePeriod.INITIATIVES = K clause added and Course.COURSEAIM = M78, M88 removed
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.3

QR.C20054.Instance.GROSSFEE.12

Instance.GROSSFEE should be less than or equal to 40,000 where any associated CourseSubject.SBJCA = 100267, 100271, 100276, 100266, 100268, 100275, 101384, 101347, 100531 and Instance.FUNDCODE = 2 or Instance.FUNDCODE does not exist.
Business RuleErrorAmended
Plain English
For students not covered by Office for Students access agreements, the gross fee should be less than or equal to 40,000 where any subject associated with the course relates to clinical/pre-clinical medicine, dentistry or veterinary medicine.
Further Guidance
N/A
Reason for Change
Additional fields added to rules report display.
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.4

QR.C20054.Instance.GROSSFEE.13

Instance.GROSSFEE should be less than or equal to 30,000 where (no associated CourseSubject.SBJCA = 100267, 100271, 100276, 100266, 100268, 100275, 101384, 101347, 100531) and (Course.COURSEAIM begins H (excluding H71 and H88), I, J or C or is M22, M26 or M28)) and (Instance.FUNDCODE = 2 or Instance.FUNDCODE does not exist).
Business RuleErrorAmended
Plain English
For students not covered by Office for Students access agreements, the gross fee should be less than 30,000 where the course ​is at undergraduate level and is not related to clinical/pre-clinical medicine, dentistry or veterinary medicine.
Further Guidance
N/A
Reason for Change
Additional fields added to rules report display
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.5

QR.C20054.Instance.GROSSFEE.14

Instance.GROSSFEE should be less than or equal to 20,000 where the latest InstancePeriod.MODE = 31.
Business RuleWarningDeleted
Plain English
The gross fee should be less than or equal to 20,000 where the course is part-time.
Further Guidance
N/A
Reason for Change
New coverage for Instance.GROSSFEE.
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.6

QR.C20054.Instance.GROSSFEE.16

Instance.GROSSFEE should not = 0 where any associated Instance Period is (InstancePeriod.EXCHIND = 2 or 3) and InstancePeriod.STULOAD is greater than 0. Please check that a zero fee should be returned.
Business RuleWarningAmended
Plain English
It is expected that gross fee would be greater than zero for all students. Excludes incoming exchange students or where no activity has taken place.
Further Guidance
N/A
Reason for Change
Additional fields added to rules report display.
Previous Name of Rule
N/A

QR.C20054.Instance.GROSSFEE.15

Instance.GROSSFEE should be less than or equal to 37,000 where Course.COURSEAIM = H88, M88 or M28 and Instance.FUNDCODE = 2 or Instance.FUNDCODE does not exist.
Business RuleWarningAmended
Plain English
For students not covered by Office for Students access agreements, the gross fee should be less than or equal to 37,000 where the course is related to Architecture Part II.
Further Guidance
N/A
Reason for Change
Change to the coverage of Instance.GROSSFEE
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.7

QR.C20054.Instance.GROSSFEE.9

Instance.GROSSFEE must be greater than or equal to Instance.NETFEE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
Replacement of previous InstancePeriod.GROSSFEE.1, now GROSSFEE has moved to Instance.
Previous Name of Rule
QR.C19054.Instance.GROSSFEE.1

QR.C20054.Instance.INTENTLEV.3

Where Instance.INTENTLEV exists, there are more than 10% of instances (and more than 10 instances) where its value is coded 03.
Business RuleWarningAdded
Plain English
The number of records returned as 'Student has not given any indication of their final intentions' (code 03) is higher than expected. Please review and update with specific intentions where they are known.
Further Guidance
N/A
Reason for Change
Rule added due to the addition of the INTENTLEV field.
Previous Name of Rule
N/A

QR.C20054.Instance.NETFEE.3

Instance.NETFEE must exist when Instance.GROSFEE exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added as a replacement for InstancePeriod.NETFEE.1 now that NETFEE has moved to Instance.
Previous Name of Rule
QR.C19054.InstancePeriod.NETFEE.1

QR.C20054.Instance.NETFEE.4

Instance.NETFEE = 0 where any (InstancePeriod.MSTUFEE = 01-04, 06-26, 32-61, 97 or 99) and the associated InstancePeriod.STULOAD > 0. Please check it is correct that the net fee is zero for these Instances.
Business RuleWarningCarried Forward
Plain English
A net fee should be returned where there are fees expected (not NHS funded, employer to pay, no fees charged, absent for year).
Further Guidance
N/A
Reason for Change
Rule added as a replacement for InstancePeriod.NETFEE.2 now that NETFEE has moved to Instance.
Previous Name of Rule
QR.C19054.InstancePeriod.NETFEE.2

QR.C20054.Instance.NUMHUS.2

No Year on Year link in incoming data for an instance that was 'live' last year (i.e. appeared on the Expected Population for Next Year List) where a possible match has been identified from the previous year.
ContinuityErrorCarried Forward
Plain English
An Instance was expected this reporting year but no match can be found in the submitted data, however a similar record has been identified which may or may not be the correct Instance.
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.NUMHUS.1

QR.C20054.Instance.NUMHUS.4

Where an EntryProfile entity exists and the corresponding Instance.COMDATE is prior to the start of the reporting year, no link can be found on the Continuity Register. However a possible match has been identified.
ContinuityWarningCarried Forward
Plain English
An Entry Profile entity exists with an instance commencement date earlier than the start of the reporting year. No link can be found on the Continuity Register, however a possible match has been identified.
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
Rule added to ensure that the returned instances with a COMDATE prior to the reporting year, match data within the Continuity Register.
Previous Name of Rule
N/A

QR.C20054.Instance.NUMHUS.3

No Year on Year link in incoming data for an instance that was 'live' last year (i.e. appeared on the Expected Population for Next Year List) where no possible match has been identified from the previous year.
ContinuityErrorCarried Forward
Plain English
An Instance was expected this reporting year but no match can be found in the submitted data and no possible matches have been identified.
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.NUMHUS.1

QR.C20054.Instance.NUMHUS.5

Where an EntryProfile entity exists and the corresponding Instance.COMDATE is prior to the start of the reporting year, no link can be found on the Continuity Register. No possible matches have been identified.
ContinuityWarningCarried Forward
Plain English
An Entry Profile entity exists with an instance commencement date earlier than the start of the reporting year. However, no link to the student can be found on the Continuity Register.
Further Guidance
Where a year-on-year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
Rule added to ensure that the returned instances with a COMDATE prior to the reporting year, there is no match within the Continuity Register.
Previous Name of Rule
N/A

QR.C20054.Instance.RSNEND.9

Instance.RSNEND must not exist where Instance.FUNDCOMP = 3
Business RuleErrorAmended
Plain English
When a student's completion status is 'Year of programme of study not yet completed, but has not failed to complete', then a reason for ending the instance must not be returned.
Further Guidance
N/A
Reason for Change
Instance.FUNDCOMP is not returned by all categories of provider.
Previous Name of Rule
N/A

QR.C20054.Instance.RSNEND.8

Instances reported in a previous reporting year with RSNEND code 01 have been returned again in this submission.
ContinuityWarningAdded
Plain English
Instances reported in a previous reporting year as having been successfully completed are not expected to be returned again in this reporting year.
Further Guidance
N/A
Reason for Change
Rule added: New Quality rule warning supplied as requested by providers.
Previous Name of Rule
N/A

QR.C20054.Instance.RSNEND.5

An instance was returned within the last 3 reporting years with RSNEND = 98 (Completion of course - result unknown), and it has not been returned again this reporting year. It must be returned in order to record the result of the programme.
ContinuityErrorAmended
Plain English
The instance was ended with 'Completion of course - result unknown' within the last 3 reporting periods, but has not been submitted to record the result in the current year.
Further Guidance
Instances returned in the previous 3 reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS) as 'Completion of course - result unknown' are expected to be submitted in the current collection in order to record the result of the programme.
Reason for Change
Rule updated to look at the last 3 reporting periods.
Previous Name of Rule
N/A

QR.C20054.Instance.RSNEND.7

Where Course.COURSEAIM and QualificationsAwarded.QUAL have the same codes (excluding codes ending in 90, 91 or 99), Instance.RSNEND is coded 02. Please check this is correct.
Business RuleWarningAdded
Plain English
The qualification awarded corresponds to the aim of the course (excluding credits and unspecific qualifications) but the reason for ending is Academic failure/left in bad standing/not permitted to progress.
Further Guidance
N/A
Reason for Change
Rule added to warn where reason for ending has been coded as academic failure, but qualification matching general qualification aim of the course has been awarded.
Previous Name of Rule
N/A

QR.C20054.Instance.RSNEND.6

Instance.RSNEND has not been returned for any instances.
Business RuleWarningCarried Forward
Plain English
No students have been coded as withdrawn from, or completed studies within the current reporting year.
Further Guidance
N/A
Reason for Change
Rule added to ensure that reason for ending instance in the current reporting period is coded.
Previous Name of Rule
N/A

QR.C20054.Instance.SPLENGTH.4

Where the latest Instance Period is for a designated course, the length of the programme is longer than indicated in the Designation file
ExceptionWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
N/A

QR.C20054.Instance.SPLENGTH.5

Where the latest Instance Period is for a designated course, the length of the designated programme of study is shorter than indicated in the Designation file
ExceptionWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
N/A

QR.C20054.Instance.SPLENGTH.6

For courses where the latest Instance Period is for a designated course, more than 10% (and more than 10) have length of programme of study outside the expected length indicated in the Designation file
ExceptionWarningAmended
Plain English
N/A
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
N/A

QR.C20054.Instance.UNITLGTH.3

Instance.UNITLGTH must be coded 9 where Instance.SPLENGTH is null
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.UNITLGTH.3

QR.C20054.Instance.UNITLGTH.2

Where Instance.UNITLGTH is coded 9 Instance.SPLENGTH must be null
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.UNITLGTH.2

QR.C20054.Instance.UNITLGTH.1

Instance.UNITLGTH must not be coded 4 (Days) or 5 (hours)
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.UNITLGTH.1

QR.C20054.Instance.COMDATE.6

Where the latest InstancePeriod is for a teach out designation or limited designated course the Instance.COMDATE must be before Y1-08-01. Exclude Non-English UK domicile students.
ExceptionErrorAmended
Plain English
Students on a teach out designated or limited designation course must have commenced studies in the previous reporting year.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Instance.COMDATE.6

QR.C20054.Instance.SPLENGTH.2

Where exists Instance.SPLENGTH should not be greater than 72 where any associated InstancePeriod.MODE = 01, 02, 23, 24 or 25 and Instance.UNITLGTH = 2.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.SPLENGTH.2

QR.C20054.Instance.SPLENGTH.1

Where exists Instance.SPLENGTH cannot be greater than 09 where Instance.UNITLGTH =1.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.SPLENGTH.1

QR.C20054.Instance.InstancePeriod.4

For an InstancePeriod, the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND dates must not be wholly contained within the dates of another InstancePeriod returned for the same Instance.
Business RuleErrorCarried Forward
Plain English
The dates for an InstancePeriod must not be wholly contained within the dates of another InstancePeriod for the same Instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.InstancePeriod.4

QR.C20054.Instance.ENDDATE.5

Where it is not null Instance.ENDDATE must be greater than or equal to Instance.COMDATE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.ENDDATE.5

QR.C20054.Instance.InstancePeriod.1

Where more than one InstancePeriod exists for an Instance the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND dates should define distinct time periods and not overlap.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.InstancePeriod.1

QR.C20054.Instance.InstancePeriod.2

The number of days between the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND should not be more than 365.
Business RuleWarningCarried Forward
Plain English
An Instance Period is not expected to last longer than 1 year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.InstancePeriod.2

QR.C20054.Instance.InstancePeriod.5

The number of days between the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND must not be more than 365 plus 14.
Business RuleErrorCarried Forward
Plain English
An Instance Period must not last longer than 1 year plus 14 days.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Instance.InstancePeriod.3

More than 3 InstancePeriod entities have been returned for a single Instance.
Business RuleWarningCarried Forward
Plain English
It would not be expected for an Instance to contain more than 3 InstancePeriods.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.InstancePeriod.3

QR.C20054.Instance.ENDDATE.1

Instance.ENDDATE must not be null where Instance.RSNEND exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.ENDDATE.1

QR.C20054.Instance.RSNEND.1

Instance.RSNEND must exist where Instance.ENDDATE is not null.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.RSNEND.1

QR.C20054.Instance.RSNEND.2

Instance.RSNEND should exist where QualificationsAwarded.QUAL exists, unless the qualification awarded is an interim award.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.RSNEND.2

QR.C20054.Instance.RSNEND.4

QualificationsAwarded.QUAL exists on more than 20% of instances (and more than 20 instances) where Instance.RSNEND does not exist.
Business RuleErrorCarried Forward
Plain English
More than 20% of instances (and more than 20 instances) have a qualification awarded but no reason for ending (that is, they are interim awards)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Instance.RSNEND.4

QR.C20054.Instance.RSNEND.3

Where Instance.RSNEND is coded 04 the latest associated Instance Period must be designated.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as RSNEND = 04 can be used by all providers
Previous Name of Rule
QR.C19054.Instance.RSNEND.3

QR.C20054.Instance.InstancePeriod.6

No more than 6 InstancePeriod entities to be returned for a single Instance.
Business RuleErrorCarried Forward
Plain English
An Instance must not contain more than 6 InstancePeriods.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.1

Course.AWARDBOD must exist for registered providers where (Course.COURSEAIM begins D, E, L, M, H, I, J or C and does not end with 99).
Business RuleErrorAdded
Plain English
An awarding body must be returned by registered providers for HE level courses leading to an award or credit.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.2

Course.AWARDBOD must not exist for Limited designation or Teach-out designation providers
Business RuleErrorAdded
Plain English
Limited designation and Teach-out designation providers must not return the awarding body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.3

Where there is more than one occurrence of Course.AWARDBOD each value must be unique.
Business RuleErrorAdded
Plain English
The same awarding body has been reported more than once for this course
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.4

Where Course.AWARDBOD = 1, Course.COURSEAIM must be coded J30 or C30.
Business RuleErrorAdded
Plain English
Courses awarded by Pearson Edexcel must be either HNCs or HNDs
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.5

Where Course.AWARDBOD = 2, Course.COURSEAIM must be coded M45, J45, J30 or C30.
Business RuleErrorAdded
Plain English
Courses awarded by SQA must be either HNCs, HNDs or SVQs.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.6

Where Course.AWARDBOD contains a UKPRN, it must either be the UKPRN of a provider with degree awarding powers or a provider on the OfS register
ExceptionErrorAdded
Plain English
The awarding body returned must either be a provider with degree awarding powers or a provider on the OfS register.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.AWARDBOD.7

Where Course.AWARDBOD contains a UKPRN and (Course.COURSEAIM begins D, E, L, M, or H, or is equal to I00, I11, I12 or I16), the UKPRN must be of a provider with degree awarding powers.
ExceptionErrorAmended
Plain English
Where the courseaim is a first degree, master or doctorate degree, the awarding body returned must be an organisation with degree awarding powers
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.COURSEAIM.16

Course.COURSEAIM = L99 where Instance.COMDATE < Y1-08-01, Instance.INTENTLEV exists and InstancePeriod.NOTACT is not equal to 1 or 2. Should Course.COURSEAIM be re-coded?
Business RuleWarningAdded
Plain English
Active, continuing, PGR students have been returned with a course aim at either level D or L and intended level of study. This course aim is generally used for research students at the start of their programme before the level has been finalised.
Further Guidance
If students have now specifically registered for, or transferred to, either an MPhil or PhD programme, Course.COURSEAIM should be re-coded appropriately.
Reason for Change
Rule added to highlight continuing students are being reported as COURSEAIM = L99.
Previous Name of Rule
N/A

QR.C20054.Course.COURSEAIM.15

There should not be more than 3 instances for a single Student.HUSID where Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28).
Business RuleWarningAdded
Plain English
It is not expected that a student will be studying more than three postgradute Instances.
Further Guidance
N/A
Reason for Change
Rule added to validate new postgraduate COURSEAIM codes beginning D, E, L and M.
Previous Name of Rule
N/A

QR.C20054.Course.COURSEAIM.17

Course.COURSEAIM should not be coded C13, J13, H13, M13 or E13 where Institution.UKPRN is not a Tier 4 provider
ExceptionWarningAdded
Plain English
Access course or pathway programmes can only be returned by institution who provide these courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.COURSEID.3

Where a year on year link has been made to the Continuity Register, the earliest InstancePeriod.COURSEID differs for more than 10% of instances (and more than 10 instances).
ContinuityWarningAmended
Plain English
The course identifier on the Continuity Register differs from that on the earliest Instance Period submitted for more than 10% of instances (and more than 10 instances).
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to ensure consistency between reporting years
Previous Name of Rule
QR.C19054.Course.COURSEID.1

QR.C20054.Course.COURSEAIM.10

Where the Instance Period is for a designated course and the associated Course.COURSEAIM begins with C then the course(s) in the designation list should have a course aim code 28 or 900.
ExceptionWarningAmended
Plain English
For course designated students studying for course aims starting with C the aim in the designated course list should be 28 or 900.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation..
Previous Name of Rule
QR.C19054.Course.COURSEAIM.10

QR.C20054.Course.COURSEAIM.11

Where the Instance Period is for a designated course and any of the course(s) in the designation list have a course aim code 80 then Course.COURSEAIM must be coded I78.
ExceptionErrorAmended
Plain English
Where the aim in the designated course list is 80, the course aim submitted must be Level 5 Diploma in Education and Training (I78).
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.11

QR.C20054.Course.COURSEAIM.14

Course.COURSEAIM can be coded M00, M01, M02, M10, M11 or M16 only where the provider has provider level designation.
ExceptionErrorDeleted
Plain English
Taught Masters courses can only be returned where provider level designation exists.
Further Guidance
N/A
Reason for Change
Removal of M73 Postgraduate Diploma in Education to bring into line with treatment of other postgraduate ITT courses.
Previous Name of Rule
N/A

QR.C20054.Course.COURSEAIM.2

For a single Student.HUSID there are multiple Instances where the latest Instance Periods have (InstancePeriod.MODE = 01, 23 or 24 and the associated Course.COURSEAIM ends with (90 or 99)) and Instance.ENDDATE is null and the sum of all corresponding InstancePeriod.STULOAD for the Student.HUSID is greater than 125.
Business RuleWarningCarried Forward
Plain English
There are multiple active Full time/Sandwich instances on a single student with course aim of (Credits or unspecified qualification) where total STULOAD for the student is greater than 125.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Course.COURSEAIM.2

QR.C20054.Course.COURSEAIM.12

Course.COURSEAIM must be coded H71, M71, M73, H11, I11, I71 or I78 where Course.TTCID = 1.
Business RuleErrorAmended
Plain English
Teacher training courses with Qualified Teacher Status (QTS) must be for courses with an aim leading to PGCE, PGDipE or QTS.
Further Guidance
N/A
Reason for Change
Rule amended due to introduction of teacher training Course.COURSEAIM codes M73 and I78.
Previous Name of Rule
N/A

QR.C20054.Course.COURSEAIM.13

Course.COURSEAIM should be coded H12, H71, I12, I73, I78, M71, or M73 where Course.TTCID = Q.
Business RuleWarningAmended
Plain English
Early Years Initial Teacher Training courses must have a qualification aim that is applicable to Early Years Teacher Status.
Further Guidance
N/A
Reason for Change
Rule amended to incorporate new EYTT Course.COURSEAIM codes H12, I12 and I73.
Previous Name of Rule
N/A

QR.C20054.Course.COURSEAIM.1

For a single Student.HUSID there are multiple Instances where the latest Instance Periods have (InstancePeriod.MODE = 01, 23 or 24 and the associated Course.COURSEAIM does not end with (90 or 99)) and Instance.ENDDATE is null and the sum of all corresponding InstancePeriod.STULOAD for the Student.HUSID is greater than 125.
Business RuleWarningAmended
Plain English
There are multiple active full-time/sandwich instances for a single student (where course aim is not credits or unspecified qualification) where total STULOAD for the student is greater than 125.
Further Guidance
N/A
Reason for Change
Plain English amended for clarification.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.1

QR.C20054.Course.COURSEAIM.3

For a single Student.HUSID there are multiple Instances where the latest Instance Periods have (InstancePeriod.MODE = 02, 25 or 31 and the associated Course.COURSEAIM does not end with (90 or 99) and InstancePeriod.NOTACT does not exist) and Instance.ENDDATE is null.
Business RuleWarningCarried Forward
Plain English
There are multiple active, Part time/Other full time/Other sandwich, instances on a single student with course aim other than (Credits or unspecified qualification).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Course.COURSEAIM.3

QR.C20054.Course.COURSEAIM.4

Where a Year on Year link has been made to the Continuity Register, the level (based on Course.COURSEAIM using XLEV301) has changed.
ContinuityErrorCarried Forward
Plain English
A matching record has been found on the Continuity Register and the new level of study differs from that previously returned.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
QR.C19054.Course.COURSEAIM.4

QR.C20054.Course.COURSEAIM.5

Where the Instance Period is for a designated course and the associated Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28) then the course(s) in the designation file list must be at level P.
ExceptionErrorAmended
Plain English
Designated postgraduate courses must have a corresponding level in the designated course list of P (postgraduate).
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.5

QR.C20054.Course.COURSEAIM.6

Where the Instance Period is for a designated course and the associated Course.COURSEAIM equals (M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16) then the course(s) in the designation file list provided by OfS must be at level F.
ExceptionErrorAmended
Plain English
Designated first degree courses must have a corresponding level in the designated course list of F (first degree).
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.6

QR.C20054.Course.COURSEAIM.9

Where the Instance Period is for a designated course and the associated Course.COURSEAIM begins with J then the course(s) in the designation list should have a course aim code between 29 and 38 (inclusive).
ExceptionWarningAmended
Plain English
For course designated students studying for course aims starting with J the aim in the designated course list should be between 29 and 38 (inclusive).
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.9

QR.C20054.Course.COURSEAIM.8

Where the Instance Period is for a designated course and the associated Course.COURSEAIM begins with H then the course(s) in the designation list should have a course aim code between 0 and 27 (inclusive), 39, 81, 82 or 914.
ExceptionWarningAmended
Plain English
For course designated students studying for course aims starting with H the aim in the designated course list should be between 0 and 27 (inclusive), 39, 81, 82 or 914.
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.8

QR.C20054.Course.COURSEAIM.7

Where the Instance Period is for a designated course and the associated Course.COURSEAIM does not equal (I00, I11, I12 or I16, or begin with D, E, L, M or H (excluding H60, H61 and H62)) then the course(s) in the designation file list must be at level U.
ExceptionErrorAmended
Plain English
For course designated students studying for course aims not starting with D, E, L, M or H (unless a graduate diploma/certificate) and not an ordinary (non-honours) first-degree, then the level in the designated course list must be U (other undergraduate).
Further Guidance
N/A
Reason for Change
XDESIG02 has been updated to reflect registration as well as Limited and Teach-out designation.
Previous Name of Rule
QR.C19054.Course.COURSEAIM.7

QR.C20054.Course.COURSEID.4

A Course.COURSEID has been returned in the Course entity, but no matching InstancePeriod.COURSEID has been submitted for a student. Please check whether the Course.COURSEID returned is correct, or whether an Instance Period with a linked COURSEID should be returned.
Business RuleWarningAdded
Plain English
A course identifier returned in the provider's course entity is not matched in any student's instance of study, and hence no link exists. .
Further Guidance
N/A
Reason for Change
Rule added to warn if a Course.COURSEID has been returned with no linked InstancePeriod.COURSEID
Previous Name of Rule
N/A

QR.C20054.Course.REGBODY.1

Course.REGBODY must exist where Course.COURSEAIM = M16, M26, M76, M86, H16, H62, H76, I16, I76, J26 or J76.
Business RuleErrorAmended
Plain English
A Regulatory Body must be identified where the course aim indicates eligibility to register with such a body.
Further Guidance
N/A
Reason for Change
Rule amended to include new COURSEAIM codes M76 and M86, and existing codes M16, M26.
Previous Name of Rule
QR.C16054.Course.REGBODY.1

QR.C20054.Course.TTCID.1

Course.TTCID must not be coded 0 where Course.COURSEAIM is coded M71, M73, H11, H71, I11 or I78.
Business RuleErrorAmended
Plain English
PGCE, PGDE, DET and B.Ed courses must be returned as teacher training.
Further Guidance
N/A
Reason for Change
Rule amended to include new COURSEAIM codes M73 and I78.
Previous Name of Rule
N/A

QR.C20054.Course.TTCID.2

Course.TTCID must be coded 2 where Course.COURSEAIM = M79, H79, I78, I79, C77 or C78
Business RuleErrorAmended
Plain English
Courses leading to qualifications for teaching in the Lifelong Learning Sector must be coded as other ITT.
Further Guidance
N/A
Reason for Change
Rule amended to incorporate new Lifelong Learning Sector teaching Course.COURSEAIM code M79.
Previous Name of Rule
N/A

QR.C20054.Course.TTCID.5

Course.TTCID must be coded Q where Course.COURSEAIM is coded H12, I12 or I73.
Business RuleErrorAdded
Plain English
Courses that lead to Early Years Teacher Status must be recorded as an Early Years Initial Teacher Training course.
Further Guidance
N/A
Reason for Change
New rule added to ensure that the correct COURSEAIM codes (new valid entries H12, I12 and existing valid entry I73) are used for Early Years ITT students.
Previous Name of Rule
QR.C19054.Course.TTCID.5

QR.C20054.Course.TTCID.6

Course.TTCID must not be coded 1 where Instance.FUNDLEV is coded 11 or 21.
Business RuleErrorAdded
Plain English
Courses leading to QTS cannot have a HESES funding level of long undergraduate or long postgraduate taught.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C20054.Course.REGBODY.4

Course.REGBODY must not be coded 30-37 or 40-58 where the provider is in Scotland.
Business RuleErrorDeleted
Plain English
The more granular codes for General Dental Council (GDC) and Health and Care Professions Council (HCPC) must not be used by providers in Scotland.
Further Guidance
N/A
Reason for Change
No longer required as the rule only applies providers in Scotland
Previous Name of Rule
N/A

QR.C20054.Course.REGBODY.3

Course.REGBODY must not be coded 02 or 07 where the provider is in England.
Business RuleErrorDeleted
Plain English
The high level codes for General Dental Council (GDC) and Health and Care Professions Council (HCPC) cannot be used by providers in England. Other, more granular, codes must be used instead.
Further Guidance
N/A
Reason for Change
Rule removed due to entry codes no longer existing in schema
Previous Name of Rule
N/A

QR.C20054.Course.REGBODY.2

Course.REGBODY should not be coded 06.
Business RuleWarningAmended
Plain English
The high level code for The Nursing & Midwifery Council (NMC) should not be used by providers. Other, more granular, codes should be used instead.
Further Guidance
N/A
Reason for Change
Rule Plain English corrected to reflect that this rule is a warning.
Previous Name of Rule
N/A

QR.C20054.Course.TTCID.4

Course.TTCID must be coded 9 where Course.COURSEAIM = M02
Business RuleErrorCarried Forward
Plain English
Where the qualification aim is a Masters in Teaching and Learning, the teacher training course indicator must be returned as Other NCTL funded provision.
Further Guidance
N/A
Reason for Change
Rule added for introduction of COURSEAIM M02 to comply with manual
Previous Name of Rule
QR.C19054.Course.TTCID.4

QR.C20054.CourseSubject.SBJCA.3

CourseSubject.SBJCA must be coded '101384, 101347, 100531, 101461, 101220, 100908, 100532, 100938, 100939, 100941, or 100942' where Course.COURSEAIM is coded H16, H62, I16, M16, M26 or M86 and Course.REGBODY = 14.
Business RuleErrorAmended
Plain English
Where the student is studying for a veterinary course, the subject of the course must be the Veterinary Science codes (CAH05) in XCAH01'.
Further Guidance
N/A
Reason for Change
Rule amended to align with change from JACS to HECOS
Previous Name of Rule
QR.C19054.CourseSubject.SBJCA.3

QR.C20054.CourseSubject.SBJCA.4

CourseSubject.SBJCA must be coded '100266, 100268, 100275, or 100283' where Course.COURSEAIM is coded H16, H62, I16, M16, M26 or M86 and Course.REGBODY = 30-37.
Business RuleErrorAmended
Plain English
Where the subject of study is dentistry and leads to registry with a regulatory body, the regulatory body indicated must be the General Dental Council (GDC)
Further Guidance
N/A
Reason for Change
Rule amended to align with change from JACS to HECOS
Previous Name of Rule
N/A

QR.C20054.CourseSubject.SBJCA.9

One or more JACS codes from the Designated Course list provided by OfS do not exist in CourseSubject.SBJCA codes (submitted for a designated course associated with an Instance Period). Please check the CourseSubject.SBJCA coding is correct.
ExceptionWarningDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS..
Previous Name of Rule
QR.C19054.CourseSubject.SBJCA.9

QR.C20054.CourseSubject.SBJCA.8

One or more CourseSubject.SBJCA codes (for a course with 'current' designation associated with an Instance Period) do not exist in the Designated Course list provided by OfS. Please check the CourseSubject.SBJCA coding is correct.
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS
Previous Name of Rule
QR.C19054.CourseSubject.SBJCA.8

QR.C20054.CourseSubject.SBJCA.6

Where the associated course is not designated ​or is at a registered provider, there are more than 10% of instance periods (and more than 10 instance periods) with any CourseSubject.SBJCA = 101273, 101274, 101275.
ExceptionWarningAmended
Plain English
More than 10% of instance periods (and more than 10) have a subject of 'Combined, general or negotiated studies' on a non-designated course ​or a course at a registered provider.
Further Guidance
N/A
Reason for Change
Changing from JACS to HECoS.
Previous Name of Rule
QR.C19054.CourseSubject.SBJCA.6

QR.C20054.CourseSubject.SBJCA.7

Where the course is designated CourseSubject.SBJCA must not be coded Y000.
Business RuleErrorDeleted
Plain English
Designated courses must not have a course subject of Combined/general subject unspecified (Y000)
Further Guidance
N/A
Reason for Change
JACS code no longer in Designation file
Previous Name of Rule
QR.C19054.CourseSubject.SBJCA.7

QR.C15054.EntryProfile.QualificationsOnEntry.11

There are more than 5% of instances (and more than 5 instances) where Instance.COMDATE < Y1-08-01 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and latest InstancePeriod.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and EntryProfile.QUALENT3 begins with P (excluding P92) with no QualificationsOnEntry entity.
ExceptionWarningDeleted
Plain English
More than 5% (and more than 5) full time/sandwich instances for continuing students, aged 21 or over from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Warning now redundant as covered by QR.C15054.EntryProfile.QualificationsOnEntry.10
Previous Name of Rule
QR.C14054.EntryProfile.QualificationsOnEntry.11

QR.C15054.EntryProfile.QualificationsOnEntry.5

More than 2% of instances (and more than 5 instances) where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and latest InstancePeriod.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and EntryProfile.QUALENT3 begins with P (excluding P92) with no QualificationsOnEntry entity.
ExceptionWarningDeleted
Plain English
More than 2% (and more than 5) full time/sandwich instances for first year students, aged under 21 from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Warning now redundant as covered by QR.C15054.EntryProfile.QualificationsOnEntry.4
Previous Name of Rule
QR.C14054.EntryProfile.QualificationsOnEntry.5

QR.C15054.EntryProfile.QualificationsOnEntry.7

There are more than 5% of instances (and more than 5 instances) where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and latest InstancePeriod.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and EntryProfile.QUALENT3 begins with P (excluding P92) with no QualificationsOnEntry entity.
ExceptionWarningDeleted
Plain English
More than 5% (and more than 5) full time/sandwich instances for first year students, aged 21 or over from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Warning now redundant as covered by QR.C15054.EntryProfile.QualificationsOnEntry.6
Previous Name of Rule
QR.C14054.EntryProfile.QualificationsOnEntry.7

QR.C15054.EntryProfile.QualificationsOnEntry.9

More than 5% of instances (and more than 5 instances) where Instance.COMDATE ExceptionWarningDeleted
Plain English
More than 5% (and more than 5) full time/sandwich instances for continuing students, aged under 21 from the UK, with highest qualification on entry at level 3 have no qualifications on entry submitted.
Further Guidance
N/A
Reason for Change
Warning now redundant as covered by QR.C15054.EntryProfile.QualificationsOnEntry.8
Previous Name of Rule
QR.C14054.EntryProfile.QualificationsOnEntry.9

QR.C15054.Instance.HEAPESPOP.1

The course has non-teach out designation and no associated Instance (with any InstancePeriod.MODE = 01, 02, 23 or 24) has Instance.HEAPESPOP = 1.
ExceptionWarningDeleted
Plain English
None of the full time instances associated with a non-teach out designated course are within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.1

QR.C15054.Instance.HEAPESPOP.10

More than 5% of Instances (and more than 5 Instances) where Instance.HEAPESPOP = 1 have Instance.COMDATE < Y1-08-01
ExceptionErrorDeleted
Plain English
More than 5% (and more than 5) Instances starting before this reporting period are coded as being within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.10

QR.C15054.Instance.HEAPESPOP.11

Where the course is designated as part time in the designated course look up file, Instance.HEAPESPOP must not be coded 1
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.11

QR.C15054.Instance.HEAPESPOP.12

Where the Instance is for a teach out designated course the Instance.HEAPESPOP must be coded 2.
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.12

QR.C15054.Instance.HEAPESPOP.2

The course is not designated and one or more associated Instance.HEAPESPOP equals 1.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.2

QR.C15054.Instance.HEAPESPOP.3

Instance.HEAPESPOP must be returned where the associated course is designated and Provider.SUBPURPOSE = 1 or 3.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.3

QR.C15054.Instance.HEAPESPOP.4

Where Instance.HEAPESPOP = 1 Instance.COMDATE should be after Y1-07-31.
Business RuleWarningDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who started prior to the current reporting year are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.4

QR.C15054.Instance.HEAPESPOP.5

Instance.HEAPESPOP = 1 and all associated InstancePeriod.MODE are coded 31.
Business RuleErrorDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who are part time must not be included in the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.5

QR.C15054.Instance.HEAPESPOP.6

Instance.HEAPESPOP = 1 and, where Instance.ENDDATE is not null, difference between Instance.ENDDATE and Instance.COMDATE is less than 14 days.
Business RuleWarningDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who study for less than 2 weeks (unless they have a confirmed attendance to the SLC) are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.6

QR.C15054.Instance.HEAPESPOP.8

Instance.HEAPESPOP has been coded 1 and all associated InstancePeriod.LOCSDY are codes 6 or 9.
Business RuleErrorDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students studying by distance learning must not be included in the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.8

QR.C15054.Instance.HEAPESPOP.9

Where Instance.HEAPESPOP = 1 InstancePeriod.SSELIG must be coded 1.
Business RuleErrorDeleted
Plain English
Only students eligible for student support are in the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.9

QR.C15054.Instance.LOCATION.1

Where Provider.SUBPURPOSE = 1 or 3 and Instance.LOCATION has been returned the Course.COURSEID and Instance.LOCATION combination is not in the list of designated courses.
Business RuleErrorDeleted
Plain English
Location data has been returned on the Instance entity, however the location identifier combined with course identifier cannot be found in the course designation list provided by HEFCE.
Further Guidance
N/A
Reason for Change
Rule deleted as LOCATION has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.LOCATION.1

QR.C15054.Instance.LOCATION.2

Where Provider.SUBPURPOSE = 1 or 3 and the combination of (Provider.UKPRN and Instance.COURSEID) appear in the designated course list no Instance.LOCATION code has been returned.
ExceptionErrorDeleted
Plain English
Course identifiers used for designation must not be used for non-designated courses.
Further Guidance
N/A
Reason for Change
Rule deleted as LOCATION has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.LOCATION.2

QR.C15054.Instance.LOCATION.3

Within an Instance, more than 3 Instance.LOCATION codes have been submitted for one Instance.COURSEID
Business RuleWarningDeleted
Plain English
Although up to 10 location codes can be returned for a single Instance, more than 3 would not be expected.
Further Guidance
N/A
Reason for Change
Rule deleted as LOCATION has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.LOCATION.3

QR.C15054.Instance.LOCATION.4

Where provider designation applies, Instance.LOCATION must not exist.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as LOCATION has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.LOCATION.4

QR.C15054.Instance.LOCATION.5

Instance.LOCATION must not exist where Provider.SUBPURPOSE = 2
Business RuleErrorDeleted
Plain English
If the purpose of the return is UNISTATS only then the location identfier is not permitted.
Further Guidance
N/A
Reason for Change
Rule deleted as LOCATION has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.LOCATION.5

QR.C15054.InstancePeriod.GROSSFEE.8

InstancePeriod.GROSSFEE > 0 where InstancePeriod.PERIODSTART < Y1-08-01 and InstancePeriod.PERIODEND > Y1-07-31. Please check these fees are correct as it is expected that the full-fee for the instance period will be returned in the reporting year within which the instance period commenced.
Business RuleWarningDeleted
Plain English
Where an InstancePeriod is non-contained the full fee (if known) would usually be returned when the InstancePeriod commenced.
Further Guidance
N/A
Reason for Change
Rule deleted as fee is now required in both reporting years.
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.8

QR.C15054.Provider.SUBPURPOSE.1

Provider.SUBPURPOSE = 1 or 3 and no designated courses have been submitted.
Business RuleErrorDeleted
Plain English
If the purpose of the return includes course designation then designated courses must be included.
Further Guidance
N/A
Reason for Change
Rule deleted as Provider.SUBPURPOSE removed from collection.
Previous Name of Rule
QR.C14054.Provider.SUBPURPOSE.1

QR.C15054.Provider.SUBPURPOSE.3

Provider.SUBPURPOSE = 2 and the provider has provider designation status.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as Provider.SUBPURPOSE removed from collection.
Previous Name of Rule
QR.C14054.Provider.SUBPURPOSE.3

QR.C15054.Provider.SUBPURPOSE.4

The Provider.SUBPURPOSE returned differs from that indicated on the contract.
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as Provider.SUBPURPOSE removed from collection.
Previous Name of Rule
QR.C14054.Provider.SUBPURPOSE.4

QR.C15054.Student.SSN.2

Student.SSN should exist where InstancePeriod.SSELIG = '1'. Please check that Student.SSN has not been omitted in error.
Business RuleWarningDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule removed as existence of SSN is not dependant on SSELIG.
Previous Name of Rule
QR.C14054.Student.SSN.2

QR.C15054.Student.SSN.7

Where the course is designated and, for a student, all InstancePeriod.SSELIG = 2 more than 10% of students (and more than 10 students) have Student.SSN returned.
ExceptionErrorDeleted
Plain English
More than 10% (and more than 10) students on designated courses and not eligible to receive student support have a Student Support Number returned.
Further Guidance
N/A
Reason for Change
Rule removed as return of SSN is permitted where student is not eligible to receive student support.
Previous Name of Rule
QR.C14054.Student.SSN.7

QR.C16054.InstancePeriod.GROSSFEE.1

InstancePeriod.GROSSFEE must be greater than or equal to InstancePeriod.NETFEE
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.1

QR.C16054.InstancePeriod.GROSSFEE.2

InstancePeriod.GROSSFEE must exist where InstancePeriod.NETFEE exists.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.2

QR.C16054.InstancePeriod.GROSSFEE.3

InstancePeriod.GROSSFEE must exist where the Instance Period is designated and (InstancePeriod.EXCHIND = 2 or 3) and InstancePeriod.STULOAD is greater than 0.
Business RuleErrorDeleted
Plain English
The gross fee must be returned for students who are on designated courses. It is not required for incoming exchange students or where no activity has taken place.
Further Guidance
N/A
Reason for Change
Rule deleted as field has moved entity.
Previous Name of Rule
N/A

QR.C16054.InstancePeriod.GROSSFEE.4

InstancePeriod.GROSSFEE should be less than or equal to 40000 where any associated CourseSubject.SBJCA = A100, A200, A300, A400, D100, D190, D200, D210, D220 or D290.
Business RuleWarningDeleted
Plain English
The gross fee should be less than 40,000 where any subject associated with the course relates to clinical/pre-clinical medicine, dentistry or veterinary medicine.
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.4

QR.C16054.InstancePeriod.GROSSFEE.5

InstancePeriod.GROSSFEE should be less than or equal to 30000 where (no associated CourseSubject.SBJCA = A100, A200, A300, A400, D100, D190, D200, D210, D220 or D290) and (Course.COURSEAIM is not equal to H88 or M28).
Business RuleWarningDeleted
Plain English
The gross fee should be less than 30,000 where the course is not related to clinical/pre-clinical medicine, dentistry or veterinary medicine or Architecture Part II .
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.5

QR.C16054.InstancePeriod.GROSSFEE.6

InstancePeriod.GROSSFEE should be less than or equal to 20000 where InstancePeriod.MODE = 31.
Business RuleWarningDeleted
Plain English
The gross fee should be less than 20,000 where the course is part time.
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.6

QR.C16054.InstancePeriod.GROSSFEE.7

InstancePeriod.GROSSFEE should be less than or equal to 40000 where Course.COURSEAIM = H88 or M28.
Business RuleWarningDeleted
Plain English
The gross fee should be less than 40,000 where the course is related to Architecture Part II.
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.7

QR.C16054.InstancePeriod.NETFEE.1

InstancePeriod.NETFEE must exist where InstancePeriod.GROSSFEE exists.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.NETFEE.1

QR.C16054.InstancePeriod.NETFEE.2

InstancePeriod.NETFEE = 0 where (InstancePeriod.MSTUFEE = 01-04, 06-26, 32-61, 97 or 99) and InstancePeriod.STULOAD > 0. Please check it is correct that the net fee is zero for these InstancePeriods.
Business RuleWarningDeleted
Plain English
A net fee should be returned where there are fees expected (not NHS funded, employer to pay, no fees charged, absent for year).
Further Guidance
N/A
Reason for Change
Rule deleted as field moved to Instance entity
Previous Name of Rule
QR.C14054.InstancePeriod.NETFEE.2

QR.C16054.InstancePeriod.SSELIG.1

InstancePeriod.SSELIG should be coded 2 where the associated EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG)
Business RuleWarningDeleted
Plain English
Students should not be eligible to receive student support where their domicile on entry is non-EU.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.1

QR.C16054.InstancePeriod.SSELIG.10

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with C and Course.COURSEAIM begins with C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorDeleted
Plain English
Students studying at level C who already have a qualification at level C are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule deleted as field no longer required
Previous Name of Rule
N/A

QR.C16054.InstancePeriod.SSELIG.11

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with J (excluding JUK) and Course.COURSEAIM begins with J or C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorDeleted
Plain English
Students studying at level J or C who already have a qualification at level J (apart from UK ordinary first degree) are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule deleted as field no longer required
Previous Name of Rule
N/A

QR.C16054.InstancePeriod.SSELIG.12

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) = JUK and Course.COURSEAIM begins with I, J or C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorDeleted
Plain English
Students studying at level I, J or C who already have a UK ordinary first degree are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule deleted as field no longer required
Previous Name of Rule
N/A

QR.C16054.InstancePeriod.SSELIG.3

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with H and Course.COURSEAIM begins with I, J or C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorDeleted
Plain English
Students studying at level I, J or C who already have a qualification at level H are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule deleted as field no longer required
Previous Name of Rule
N/A

QR.C16054.InstancePeriod.SSELIG.4

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with H, M or D. Exclude where (Course.TTCID = 1, 2, G or Q) or (Course.REGBODY = 01, 09, 10, 11, 14, 30 or 54 and Course.COURSEAIM not equal to H76, I76 or J76) or Course.COURSEAIM = M28, H78, H88, H18.
ExceptionErrorDeleted
Plain English
Students who already have a qualification at level H, M or D are not eligible to receive student support unless the course being studied is ITT or School Direct or leads to qualification as a social worker, medical doctor, dentist, veterinary surgeon or architect.
Further Guidance
N/A
Reason for Change
Rule deleted as field no longer required
Previous Name of Rule
N/A

QR.C16054.InstancePeriod.SSELIG.5

InstancePeriod.SSELIG should be coded 2 where the associated Course.TTCID = 5, D or F.
Business RuleWarningDeleted
Plain English
Students should not be eligible to receive student support where they are studying an in-set course, pre-ITT not leading to QTS or subject knowledge enhancement.
Further Guidance
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.5

QR.C16054.InstancePeriod.SSELIG.7

InstancePeriod.SSELIG must be coded 1 where InstancePeriod.MSTUFEE equals 02, 03, 04, 52, 53 or 54.
Business RuleErrorDeleted
Plain English
Where the major source fees includes SLC then students must be eligible to receive student support.
Further Guidance
N/A
Reason for Change
Rule deleted as replaced by InstancePeriod.HEAPESPOP.23
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.7

QR.C16054.InstancePeriod.SSELIG.8

InstancePeriod.SSELIG must be coded 2 where (associated EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE).
Business RuleErrorDeleted
Plain English
Where the country of domicile on entry for a student is Channel Islands or Isle of Man the student is not eligible to receive student support.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.8

QR.C16054.Student.SSN.5

No Student.SSN has been returned for more than 20% of instances (and more than 20 instances) where the latest Instance Period is for a designated course and Course.COURSEAIM not (equal to M71, H60, H61, H62, I60, I61 or ends with 90 or 99) and, for the latest Instance Period, ((InstancePeriod.MODE = 01, 02, 23, 24 or 25) and InstancePeriod.SSELIG = 1).
ExceptionErrorDeleted
Plain English
More than 20% (and more than 20) instances where the student is eligible to receive support, the mode is full time/sandwich and the designated course aim is not (PGT, Graduate diploma, credits or unspecified) have no associated SSN supplied.
Further Guidance
N/A
Reason for Change
Rule deleted due to InstancePeriod.SSELIG becoming optional for C16054.
Previous Name of Rule
QR.C15054.Student.SSN.5

QR.C17054.InstancePeriod.MSTUFEE.3

InstancePeriod.MSTUFEE should not be coded 07 where InstancePeriod.MODE = 01, 23 or 24.
Business RuleWarningDeleted
Plain English
Where the student is full time or sandwich they should not be on the unemployed student scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C16054.InstancePeriod.MSTUFEE.3

QR.C17054.InstancePeriod.MSTUFEE.4

InstancePeriod.MSTUFEE should not be coded 07 where InstancePeriod.MODE = 02 or 25, Instance.UNITLGTH = 3 and Instance.SPLENGTH > 23.
Business RuleWarningDeleted
Plain English
Where the student is full time or sandwich (duration more than 24 weeks) they should not be on the unemployed student scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C16054.InstancePeriod.MSTUFEE.4

QR.C17054.InstancePeriod.MSTUFEE.5

InstancePeriod.MSTUFEE should not be coded 07 where InstancePeriod.MODE = 02 or 25, Instance.UNITLGTH = 2 and Instance.SPLENGTH > 05.
Business RuleWarningDeleted
Plain English
Where the student is full time or sandwich (duration more than 5 months) they should not be on the unemployed student scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C16054.InstancePeriod.MSTUFEE.5

QR.C17054.QualificationsAwarded.CLASS.1

QualificationsAwarded.CLASS must not equal 04.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C16054.QualificationsAwarded.CLASS.1

QR.C19054.CourseSubject.SBJCA.1

If CourseSubject.SBJCA begins with B82 and Course.COURSEAIM ends with '16' then CourseSubject.SBJCA should be coded B821 or B822.
Business RuleWarningDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to change in coding frame from JACS to HECoS
Previous Name of Rule
QR.C17054.CourseSubject.SBJCA.1

QR.C19054.CourseSubject.SBJCA.2

If CourseSubject.SBJCA begins with B7 and Course.COURSEAIM ends with '16' then CourseSubject.SBJCA should be coded B720, B730, B740, B750, B760 or B761.
Business RuleWarningDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS
Previous Name of Rule
QR.C17054.CourseSubject.SBJCA.2

QR.C20054.Instance.SPLENGTH.3

The length of study is shorter than expected because (Instance.UNITLGTH = 2 and Instance.SPLENGTH is less than 9) or (Instance.UNITLGTH = 3 and Instance.SPLENGTH is less than 24)
Business RuleErrorDeleted
Plain English
The expected length of study for an Instance must equate to at least one year.
Further Guidance
N/A
Reason for Change
No longer required.
Previous Name of Rule
QR.C17054.Instance.SPLENGTH.3