HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Data collection schedule | 1.6 | Guidance has been updated to provide clarification on deadlines. | Version 1.12 (2021-09-27) | ||
| Data collection schedule | 1.5 | Guidance updated to remove reference to Northern Ireland, Scotland and Wales as only providers in England submit to the Student Alternative record. Additionally reference to 'statutory customers or primary regulator' has been replaced with 'OfS'. | Version 1.11 (2021-09-17) | ||
| FinancialSupport.FINTYPE | 1.1 | The guidance within 'Examples of support - 01 Cash' section has been updated to amend 'Office for Students Student Opportunity allocation' to 'Office for Students Student Premium allocation'. | Version 1.11 (2021-09-17) | Field Guidance | |
| StudentEquality.SEXID | 1.3 | Guidance updated to cover exceptional cases where the data is unavailable and minimum occurences has been updated from 1 to 0. | Version 1.11 (2021-09-17) | Field Guidance | |
| Data collection schedule | 1.4 | The first two headers have been amended from 'Commit and final commit dates' to 'Return, commit and final commit dates'. | Version 1.10 (2021-08-20) | ||
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.10 (2021-08-20) | Field | |
| Understanding the NSS reports | 1.0 | The document 'Understanding the NSS reports' has been added under the 'Submission process and quality assurance' section. | Version 1.10 (2021-08-20) | Documentation | |
| DeliveryOrganisationAndLocation | 1.3 | Additional guidance added to clarify the requirements around the return of delivery postcodes. | Version 1.10 (2021-08-20) | Field Guidance | |
| DeliveryOrganisationAndLocation.PCODELOC | 1.1 | Additional guidance added to clarify the requirements around the return of delivery postcodes. | Version 1.10 (2021-08-20) | Field Guidance | |
| EntryProfile.APELCRD | 1.3 | Additional guidance added to clarify how this field should be coded, when students are exempt from a module or modules on the basis of a combination of APEL and non-APEL credits. | Version 1.10 (2021-08-20) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.3 | Guidance added to the '04 UCAS defined care leaver' section to clarify when 01 should be used for students recorded as care leavers through UCAS. Additionally the coverage for COMDATE has been amended from 2013-07-31 to 2020-07-31 to align with validation. | Version 1.10 (2021-08-20) | Field Guidance | |
| EntryProfile.CRDPTSTU | 1.3 | Additional guidance added to clarify when CRDPTSTU should be returned for a students previous qualifications. | Version 1.10 (2021-08-20) | Field Guidance | |
| EntryProfile.PARED | 1.2 | The coverage for COMDATE has been amended from 2007-07-31 to 2020-07-31 to align with validation. | Version 1.10 (2021-08-20) | Coverage Field Schema | |
| InstancePeriod.MODE | 1.3 | The guidance for sandwich placements has been updated to add clarity. | Version 1.10 (2021-08-20) | Field Guidance | |
| InstancePeriod.STULOAD | 1.2 | Additional guidance added to the 'Full time' section to advise what providers should do if they believe that the normal intensity of study for their full-time students at a certain level is significantly higher than normal across other providers. | Version 1.10 (2021-08-20) | Field Guidance | |
| Student.SSN | 1.2 | Guidance added to provide clarification that the SSN should be returned throughout the instance of engagement, regardless of whether the student received any support during the session. | Version 1.10 (2021-08-20) | Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.4 | Guidance added to provide clarity around the variations between HESA and UCAS data. | Version 1.10 (2021-08-20) | Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.5 | Guidance added to provide clarity around the variations between HESA and UCAS data. Guidance also added around T Levels. Addition of 12 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: TS, TT, TU, TV, W5, W8, XB, XC, XD, XE, XF, XG. Valid entry 'SE - Scottish Foundation Apprenticeships' has been updated to 'SE - Scottish Foundation Apprenticeship in Accountancy'. | Version 1.10 (2021-08-20) | Field Schema Valid | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.9 (2021-07-20) | Field | |
| File structures for National Student Survey (NSS) | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', there have been no changes since the 2019/20 collection. | Version 1.9 (2021-07-20) | Documentation | |
| Nil return sign-off form | 1.0 | First issue of this form for 2020/21, located under 'Submission process and quality assurance'. | Version 1.9 (2021-07-20) | Documentation | |
| EntryProfile.QUALENT3 | 1.2 | The guidance and associated links to UK NARIC have been updated as this has now changed to UK ENIC. | Version 1.9 (2021-07-20) | Field Guidance | |
| FinancialSupport | 1.3 | Additional guidance added to align with the Student return. | Version 1.9 (2021-07-20) | Field Guidance | |
| Instance.GROSSFEE | 1.3 | Additional guidance added to advise where an extra fee is charged to cover additional administrative expenses incurred for resitting or resubmitting assessments, this should be captured in GROSSFEE. | Version 1.9 (2021-07-20) | Field Guidance | |
| InstancePeriod.INITIATIVES | 1.3 | Additional guidance added for COURSEAIM M88 around eligibility for a Postgraduate Loan for Masters Study. | Version 1.9 (2021-07-20) | Field Guidance | |
| InstancePeriod.PRIPROV | 1.3 | Field description and coverage have been updated to clarify that PRIPROV relates to instance period, rather than instance. | Version 1.9 (2021-07-20) | Coverage Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.4 | Addition of 115 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: GT, GU, GV, GW, GX, GY, GZ, H4, H5, H6, H7, H8, H9, HB, HE, HG, HH, HJ, HM, HN, HP, HQ, HR, HT, HU, HV, HW, HX, HY, HZ, K7, K8, K9, LC, MB, MF, MG, MH, MJ, MK, ML, MM, MN, MP, OF, OH, OJ, OK, OL, OM, ON, OP, OQ, OR, OS, OV, OW, OX, OY, OZ, P6, P7, P8, P9, PG, QP, QQ, QR, QS, QT, QU, QV, QW, QX, QY, QZ, R6, R7, R8, RA, RB, RC, RD, RF, RG, RH, RJ, RK, RL, RM, RZ, SD, SE, SF, SH, SJ, SK, SM, SQ, SR, SU, SV, T6, T7, T8, T9, TE, TF, TG, TH, TJ, TK, TP, TQ and TR. | Version 1.9 (2021-07-20) | Field Schema Valid | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.8 (2021-06-23) | Field | |
| File structures for data supply files | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| File structures for Expected instance population (HE) | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| File structures for Unistats | 1.0 | First issue of this document for 2020/21, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2019/20 collection. | Version 1.8 (2021-06-23) | Documentation | |
| Data collection schedule | 1.3 | Additional information has been added to advise the approach on deadlines due to COVID-19 pandemic. | Version 1.7 (2021-05-26) | ||
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.7 (2021-05-26) | Field | |
| Course.AWARDBOD | 1.2 | The coverage has been updated as the field is not required for providers not registered with the OfS. | Version 1.7 (2021-05-26) | Coverage Field Guidance | |
| Course.CTITLE | 1.2 | Guidance updated to add clarification on the importance of returning meaningful information in the CTITLE field. | Version 1.7 (2021-05-26) | Field Guidance | |
| Course.DeliveryOrganisationAndLocation | 1.2 | Coverage updated with the addition of 'excluding sequential collaborative courses and courses not planned to be delivered by another provider'. Additional guidance added to provide clarity on exclusions. | Version 1.7 (2021-05-26) | Coverage Field Schema | |
| EntryProfile.APELCRD | 1.2 | Additional guidance added to clarify how Accreditation of Prior Experiential Learning (APEL) should be used in combination with the EntryProfile.CRDPTSTU and EntryProfile.CRDSCM fields. | Version 1.7 (2021-05-26) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.2 | The coverage has been amended to remove non-fundable students from the field population. | Version 1.7 (2021-05-26) | Coverage Field Schema | |
| EntryProfile.DOMICILE | 1.2 | The guidance within section 'CN, TW, HK, MO: China, Taiwan, Hong Kong, Macao' has been updated to bring it in line with FCO recommendations. | Version 1.7 (2021-05-26) | Field Guidance | |
| EntryProfile.PARED | 1.1 | The coverage has been amended to remove non-fundable students from the field population. | Version 1.7 (2021-05-26) | Coverage Field Schema | |
| FinancialSupport | 1.2 | Additional guidance added to clarify that providers don't need to return the entity twice if only part of a FINTYPE is included in their APP. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.ENDDATE | 1.2 | Guidance updated to provide clarification to the section 'Rescinded awards'. | Version 1.7 (2021-05-26) | Field Guidance | |
| Instance.FUNDCODE | 1.2 | Guidance within the 'Postgraduate research students' section under 'For providers fundable by Office for Students and Research England' has been updated to reflect the changes due to Brexit. | Version 1.7 (2021-05-26) | Field Guidance | |
| InstancePeriod.MSTUFEE | 1.2 | Guidance removed to add clarification when SLC is a source of tuition fee. | Version 1.7 (2021-05-26) | Field Guidance | |
| InstancePeriod.PRIPROV | 1.2 | Guidance updated to clarify that learning in the workplace should be captured using this field. | Version 1.7 (2021-05-26) | Field Guidance | |
| QualificationsAwarded.CLASS | 1.4 | Additional guidance added for further clarification on how HND and HNC qualifications are coded. | Version 1.7 (2021-05-26) | Field Guidance | |
| QualificationsAwarded.QUAL | 1.4 | Additional guidance added to provide further clarification to the sections 'Interim awards' and 'Rescinded awards'. | Version 1.7 (2021-05-26) | Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.3 | Field length increased from 16 to 30 and addition of 2 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New entries added: P (C or above on the core) and P (D or E on the core). | Version 1.7 (2021-05-26) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.3 | Addition of 22 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 8I, FJ, FK, FL, FN, FP, FQ, FU, FV, FW, FX, FZ, G1, G2, G3, G4, G5, G9, GJ, GK, GM and TL. | Version 1.7 (2021-05-26) | Field Schema Valid | |
| StudentEquality.NATION | 1.2 | The guidance within section 'CN, TW, HK, MO: China, Taiwan, Hong Kong, Macao' has been updated to bring it in line with FCO recommendations. | Version 1.7 (2021-05-26) | Field Guidance | |
| Quality rules | n/a | The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.6 (2021-04-07) | Documentation | |
| Submit data to HESA | n/a | A link to the data collection system has been under the 'Submission process and quality assurance' section. | Version 1.6 (2021-04-07) | Documentation | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.6 (2021-04-07) | Documentation | |
| C20054DataTypes.xsd | 1.2 | The pattern value within the schema for UCASSCHEMECODEType has been updated to enable a more rigorous pattern restriction. | Version 1.6 (2021-04-07) | Field Schema | |
| Course.DeliveryOrganisationAndLocation | 1.1 | Guidance updated to provide clarification on the link between DeliveryOrganisationAndLocation and InstancePeriod.PRIPROV. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| Course.REGBODY | 1.2 | Valid entry 54 'Health and Care Professions Council (HCPC): social workers in England' has been removed, this has been replaced with valid entry 16 'Social Work England'. Guidance has also been included for the new code. | Version 1.6 (2021-04-07) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.1 | The guidance around how the circumstances of being in care are defined, have been removed as the OFFA previously monitored this data and the guidance does not apply to the OfS. Additional guidance added to provide clarification for the use of code 04. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| EntryProfile.CRDPTSTU | 1.2 | The guidance 'Where the student has a previous award, rather than credits, this would not be recorded in this field', has been amended to include the word 'formal' so as to reduce ambiguity. | Version 1.6 (2021-04-07) | Field Guidance | |
| EntryProfile.CRDSCM | 1.1 | Additional guidance added to clarify the field requirements. | Version 1.6 (2021-04-07) | Field Guidance | |
| FinancialSupport | 1.1 | The maximum occurrences of this entity has been changed from unbounded to 4. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| Instance.GROSSFEE Instance.NETFEE |
1.2 1.3 |
Coverage updated to remove COURSEAIMs M78 and M88 as not all students on these COURSEAIMs will be subject to regulated fees, so they therefore require a GROSSFEE/NETFEE to be returned for them. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| StudentEquality.DISABLE StudentEquality.ETHNIC StudentEquality.GENDERID StudentEquality.RELBLF StudentEquality.SEXORT |
1.3 1.2 |
Guidance has been updated to reflect the 'Equality Challenge Unit (ECU)' being absorbed into 'Advance HE', therefore any reference to ECU has been replaced with Advance HE. | Version 1.6 (2021-04-07) | Coverage Field Schema | |
| StudentEquality.SEXID | 1.2 | The guidance 'the use of 'other' is more appropriate for people who associate with the terms intersex, androgyne, intergender, ambigender, gender fluid, polygender and genderqueer', has been removed as it was causing confusion. Additionally the guidance around the 'Equality Challenge Unit (ECU) has been updated as it has been absorbed into Advance HE. | Version 1.6 (2021-04-07) | Field Guidance | |
| Covid-19 Exceptional guidance | 1.0 | Exceptional guidance created for the C20054 Student Alternative return. | Version 1.5 (2021-02-26) | Guidance | |
| Data Collection Schedule | 1.2 | Collection dates amended to match those supplied in the table. | Version 1.5 (2021-02-26) | Documentation | |
| Derived field specifications | n/a | First release of the derived field specifications for this collection, added under the 'Data specification' section. Unistats_CLASS has been removed as this is no longer required, XPSR01 specification has been rolled on from 2019/20 collections although this specification is under review and likely to change in a future release. | Version 1.5 (2021-02-26) | Field | |
| C20054DataTypes.xsd | 1.1 | The pattern value within the schema that allows UTF-8 characters in the ranges 0020-007E, 00A0-024F and 1E00-1EFF has been updated. Additionally a new datatype has been created for DELORG so as to union UKPRN and DELORGRangeType. | Version 1.5 (2021-02-26) | Field Schema | |
| HESA XML data entry tool | n/a | The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. | Version 1.5 (2021-02-26) | Documentation | |
| How to use the HESA XML data entry tool | 1.0 | A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. | Version 1.5 (2021-02-26) | Documentation | |
| Course.AWARDBOD | 1.1 | The coverage has been updated to 'except where Course.COURSEAIM ends in 99'. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| Course.OWNCOURSEID | 1.2 | The reason required has been amended to replace APs with HEPs. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| EntryProfile.APELCRD EntryProfile.CRDPTSTU |
1.1 | The guidance has been amended to remove 'A StudentOnModule record would not be returned for the APEL modules', as this is not applicable to the Student Alternative record. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| Instance.FUNDCODE | 1.1 | Additional guidance 'Postgraduate writing up students' has been added to the 'For providers fundable by Office for Students and Research England' section. | Version 1.5 (2021-02-26) | Coverage Field Guidance | |
| InstancePeriod.COURSEID | 1.2 | The guidance has been amended for clarification to designated courses and to remove reference to HEAPES. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| InstancePeriod.INITIATIVES | 1.2 | Additional guidance added for COURSEAIM M16 around the eligibility for postgraduate loan support. Additionally COURSEAIM valid entry M02 has been added to the Postgraduate Loan Eligibilty section. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| InstancePeriod.LOCSDY | 1.2 | Additional sub heading 'Students who spend the majority of time in the UK' has been added for clarification. | Version 1.5 (2021-02-26) | Field Guidance | |
| InstancePeriod.MODE | 1.2 | Additional guidance added to 'Code 02 Other full-time' section and a new subheading 'Students that withdraw early' has also been added to the guidance. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| Provider.Course | 1.2 | Additional guidance added where provision is conducted at multiple locations. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| QualificationsAwarded.CLASS | 1.3 | Guidance for the use of code 14 has been amended to provide further clarification. Additionally new valid entries 91,92,93,94 and 95 have been added. | Version 1.5 (2021-02-26) | Coverage Field Schema | |
| QualificationsAwarded.QUAL | 1.3 | Additional guidance added within a new subheading 'Grade appeals'. | Version 1.5 (2021-02-26) | Coverage Field Schema | |
| QualificationsOnEntry.QUALGRADE QualificationsOnEntry.QUALSBJ QualificationsOnEntry.QUALSIT QualificationsOnEntry.QUALTYPE QualificationsOnEntry.QUALYEAR |
1.2 | The reason required has been updated to remove 'Also used to set and monitor the student number control', as this is no longer required. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| QualificationsOnEntry.QUALGRADE | 1.2 | New valid entry 'EU' has been added. | Version 1.5 (2021-02-26) | Coverage Field Schema | |
| QualificationsOnEntry.QUALTYPE | 1.2 | Addition of 11 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 9P, 9R, 9S, 9T, 9Z, ER, EX, EZ, FF, FG and FH. | Version 1.5 (2021-02-26) | Field Schema Valid | |
| File structure and entity overview | 1.1 | Guidance and diagrams amended to include the two new entities 'DeliveryAndLocation' and 'FinancialSupport'. | Version 1.4 (2021-01-06) | Documentation Guidance | |
| Instance.GROSSFEE Instance.NETFEE | 1.1 1.2 |
Guidance expanded to clarify the value of the fee that should be returned. Additionally coverage amended from 'compulsory for approved providers' to 'compulsory for approved, limited designation and teach out providers'. | Version 1.4 (2021-01-06) | Field Guidance | |
| InstancePeriod.MSTUFEE | 1.1 | Guidance added to advise code 02 should only be used for students in receipt of postgraduate loans where the provider is definitive that the loan is being used by the students for their fees. Additional guidance also added to valid entry 34 to advise this entry should also be used for fees paid by The Royal Society. | Version 1.4 (2021-01-06) | Field Guidance Schema Valid | |
| QualificationsAwarded.CLASS | 1.2 | Additional guidance added to advise Postgraduate research students who do not receive any form of class or grade will need to be returned as code 14 - Pass. Guidance has also been removed 'Codes 12-14 are only available for students who have achieved an integrated taught masters degree. Providers may return these students using codes 01-11 if these are more meaningful', as this is no longer applicable. | Version 1.4 (2021-01-06) | Coverage Field Schema | |
| QualificationsOnEntry.QUALSBJ | 1.1 | Total of 91 new valid entries added: 10Z, 11R, 11V, 12R, 13B, 14D, 15D, 16E, 18E, 19L, 20L, 20N, 21B, 21L, 22E, 23E, 23M, 24E, 24M, 25E, 25M, 25S, 26F, 26V, 27A, 27F, 27M, 28A, 28P, 28S, 29E, 29M, 29P, 29S, 30A, 30H, 30M, 30P, 30S, 31H, 31P, 32A, 32P, 32S, 33P, 34A, 34H, 34P, 35H, 35P, 35S, 36H, 41W, 48E, 49E, 50E, 51E, 52I, 67P, 71P, 72P, 74A, 85C, 86C, 87E, 88C, 89C, 96C, 98C, A46, A49, B77, B97, D09, D97, G04, G34, G97, I36, I92, K97, N99, O15, P46, P90, S50, S52, S54, S69, V97 and Y11. | Version 1.4 (2021-01-06) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.1 | Addition of 20 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: 6U, 6V, 6Y, 8J, 8K, 8L, 8N, 8P, 8Q, 8R, 8S, 8T, 8U, 8V, 8W, 8Z, 9A, 9J, EW and N7. | Version 1.4 (2021-01-06) | Field Schema Valid | |
| StudentEquality.ETHNIC | 1.1 | Coverage amended to replace 'and' with 'where' for clarification.. | Version 1.4 (2021-01-06) | Field Guidance | |
| StudentEquality.GENDERID StudentEquality.SEXORT |
1.1 | Minimum occurrences for both fields changed from '0' to '1' as this field is now compulsory. | Version 1.4 (2021-01-06) | Coverage Field Schema | |
|
Data collection schedule Provider Provider.RECID Provider.UKPRN Provider.Course Course.COURSEID Course.OWNCOURSEID Course.COURSEAIM Course.CTITLE Course.REGBODY Course.TTCID Course.Coursesubject Coursesubject.SBJCA Coursesubject.SBJPCNT Provider.Student Student.HUSID Student.OWNSTU Student.BIRTHDTE Student.FNAMES Student.SSN Student.SURNAME Student.UCASPERID Student.ULN Student.Entryprofile Entryprofile.NUMHUS Entryprofile.DOMICILE Entryprofile.POSTCODE Entryprofile.PREVINST Entryprofile.QUALENT3 Entryprofile.UCASSCHEMECODE Entryprofile.QualificationsOnEntry QualificationsOnEntry.OWNQUAL QualificationsOnEntry.QUALGRADE QualificationsOnEntry.QUALSBJ QualificationsOnEntry.QUALSIT QualificationsOnEntry.QUALTYPE QualificationsOnEntry.QUALYEAR Student.Instance Instance.NUMHUS Instance.OWNINST Instance.COMDATE Instance.ENDDATE Instance.GROSSFEE Instance.NETFEE Instance.RSNEND Instance.SPLENGTH Instance.UNITLGTH Instance.InstancePeriod InstancePeriod.COURSEID InstancePeriod.DISALL InstancePeriod.EXCHIND InstancePeriod.INITIATIVES InstancePeriod.LOCATION InstancePeriod.LOCSDY InstancePeriod.MODE InstancePeriod.MSTUFEE InstancePeriod.NOTACT InstancePeriod.PERIODEND InstancePeriod.PERIODSTART InstancePeriod.PRIPROV InstancePeriod.STULOAD InstancePeriod.YEARPRG InstancePeriod.YEARSTU InstancePeriod.QualificationsAwarded QualificationsAwarded.CLASS QualificationsAwarded.QUAL Student.StudentEquality StudentEquality.DISABLE StudentEquality.ETHNIC StudentEquality.GENDERID StudentEquality.NATION StudentEquality.RELBLF StudentEquality.SEXID StudentEquality.SEXORT |
1.1-1.2 | Reference to Scotland has been removed from the fields listed and the Data collection schedule as no Scottish providers are submitting to C20054. | Version 1.4 (2021-01-06) | Field Guidance | |
|
Further guidance on returning postgraduate students to the Student Alternative Record Understanding student continuity and the UHN link |
1.0 | First release of the guidance, added under the 'Further guidance' section. | Version 1.3 (2020-09-30) | Documentation | |
| Instance.NETFEE | 1.1 | Additional guidance added for non-standard years full fee for the year of instance. | Version 1.3 (2020-09-30) | Field Guidance | |
| InstancePeriod.DISALL | 1.1 | The coverage has been updated 'all instances and' has been amended to 'all instances where'. | Version 1.3 (2020-09-30) | Field Guidance | |
| Studentequality.DISABLE | 1.1 | Additional guidance added where it is not known whether or not a student has a disability. | Version 1.3 (2020-09-30) | Coverage Field Schema | |
| QualificationsAwarded.CLASS | 1.1 | Valid entry H24 removed from the coverage as it is no longer required. | Version 1.3 (2020-09-30) | Coverage Field Schema | |
| QualificationAwarded.QUAL | 1.1 | Guidance amended within the section 'Resit exams and/or results from late exam boards'. Additional guidance added when it is necessary for providers to decommit their return late. | Version 1.3 (2020-09-30) | Field Guidance Schema Valid | |
| C20054.xsd | n/a | The schema ordering for all fields has been amended to follow the HESA Standard - alphabetical ordering of Primary Keys, followed by Foreign Keys, followed by the remaining fields. The fields that will directly move position are: DeliveryOrganisationAndLocation.PCODELOC, EntryProfile.APELCRD, EntryProfile.CARELEAVER, EntryProfile.CRDPTSTU, EntryProfile.CRDSCM, and EntryProfile.SEC. | Version 1.2 (2020-09-07) | Field Schema | |
|
C20054.xsd C20054DataTypes.xsd C20054CodeLists.xsd |
1.0 | First issue of the schemas for the 2020/21 collection, added under the 'Data specification' section of the coding manual. | Version 1.1 (2020-08-27) | Field Schema | |
| File structure and entity overview | 1.0 | First release of the guidance, added under the 'Data specification' section. | Version 1.1 (2020-08-27) | Documentation | |
| Validation overview | 1.0 | First release of the guidance, added under the 'submission process and quality assurance' section. | Version 1.1 (2020-08-27) | Documentation | |
| All documentation | 1.0 | First release of documentation for the 2020/21 collection | Version 1.0 (2020-07-30) | Documentation | |
| Coverage of the record | 1.0 | The guidance within section 'Coverage' has been updated to include 'Award of the provider would include all students that receive a qualification of some sort following an assessment of performance, whether that be from the provider themselves or another awarding body.' | Version 1.0 (2020-07-30) | Documentation | |
| Data Collection Schedule (2020-08-03) | 1.1 | Collection dates amended to match those supplied in the support guides. | Version 1.0 (2020-07-30) | Documentation | |
| Course.DeliveryOrganisationAndLocation | 1.0 | New sub entity created to allow students to be attributed to a delivery organisation consistently (regardless of whether the student falls within an entry, continuing or qualifying cohort) and to record the physical location at which delivery is taking place. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Course.DELORG | 1.0 | New field created to allow students to be attributed to a delivery organisation consistently (regardless of whether the student falls within an entry, continuing or qualifying cohort) and to record the physical location at which delivery is taking place. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Course.DELORGPROP | 1.0 | New field created to allow students to be attributed to a delivery organisation consistently (regardless of whether the student falls within an entry, continuing or qualifying cohort) and to record the physical location at which delivery is taking place. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Course.PCODELOC | 1.0 | New field created to allow students to be attributed to a delivery organisation consistently (regardless of whether the student falls within an entry, continuing or qualifying cohort) and to record the physical location at which delivery is taking place. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.APELCRD | 1.0 | New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.CARELEAVER | 1.0 | New field added as it is needed needed to enhance the sector and provider level regulation of access and participation issues in England, through a deeper understanding of the barriers and outcomes of students from a wider range of the groups. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.CRDPTSTU | 1.0 | New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.CRDSCM | 1.0 | New field added to enable OfS to record where students transfer credits between providers, the OfS view credit transfer and Accreditation of Prior Experiential Learning (APEL) as important to ensure that choice and competition within the market drive innovation, diversity and improvement. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.PARED | 1.0 | New field added as it is needed needed to enhance the sector and provider level regulation of access and participation issues in England, through a deeper understanding of the barriers and outcomes of students from a wider range of the groups. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.SEC | 1.0 | New field added as it is needed needed to enhance the sector and provider level regulation of access and participation issues in England, through a deeper understanding of the barriers and outcomes of students from a wider range of the groups. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| EntryProfile.UCASSCHEMECODE | 1.0 | New field added in order to allow linking between HESA and UCAS data for validation. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| FinancialSupport | 1.0 | New entity for 2020/21, required to understand the role that bursaries and other in-kind support play in the student experience and on the likelihood of continuing studies and to determine what levels of support, provided to different student groups, may be most effective in improving student outcomes and under what circumstance. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| FinancialSupport.APPSPEND | 1.0 | New field created in order to monitor the support provided to students as part of Access and Participation plans to allow the OfS and providers to determine what levels of support, provided to different student groups, may be most effective in improving student outcomes and under what circumstance. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| FinancialSupport.FINAMOUNT | 1.0 | New field created in order to monitor the support provided to students as part of Access and Participation plans to allow the OfS and providers to determine what levels of support, provided to different student groups, may be most effective in improving student outcomes and under what circumstance. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| FinancialSupport.FINTYPE | 1.0 | New field created in order to monitor the support provided to students as part of Access and Participation plans to allow the OfS and providers to determine what levels of support, provided to different student groups, may be most effective in improving student outcomes and under what circumstance. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Instance.GROSSFEE | 1.0 | Coverage updated to add clarification when the field is compulsory for providers. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| InstancePeriod.MSTUFEE | 1.0 | Coverage updated to advise the exception when InstancePeriod.EXCHIND = 1. Additional guidance added to advise this field is not required for incoming exchange students. | Version 1.0 (2020-07-30) | Field Guidance Schema Valid | |
| Instance.NETFEE | 1.0 | Coverage updated to add clarification when the field is compulsory for providers. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| QualificationsAwarded.CLASS | 1.0 | New valid entries 15 (Commendation)and 16 (Award of Credit) added. Additonally coverage updated as requested from the OfS, in order to allow effective regulation of the sector, specifically regarding the OfS emphasis on student outcomes and grade inflation. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| StudentEquality.GENDERID | 1.0 | New valid entry 99 added and coverage updated to expand the data available regarding a range of the groups protected under the Equality Act 2010. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| StudentEquality.SEXORT | 1.0 | New valid entry 99 added and coverage updated to expand the data available regarding a range of the groups protected under the Equality Act 2010. | Version 1.0 (2020-07-30) | Coverage Field Schema | |
| Student.UCASPERID | 1.0 | New field added to allow linking between HESA and UCAS data for validation. | Version 1.0 (2020-07-30) | Coverage Field Schema |
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