Student 2021/22 - Family name
Fields required from institutions in All fields
return to field list
This field is the student's family name.
|Applicable to||England Northern Ireland Scotland Wales|
All students where any Instance.REDUCEDI = 00, 01, 04 or 08
The full surname of the student, for example, as it is displayed on the student's official ID, should be returned.
In cases where the student does not split their name between family and forenames, the whole name should be entered in Student.SURNAME and Student.FNAMES should be returned as an empty element, i.e.:
For students entering through UCAS this information will be available from UCAS via the *J transaction.
The field length has been set to 100 characters to align this field with the ISB Aligned Data Definitions.
The question of valid characters is significant in this field since many names include characters with accents and other diacritics that are not supported by the standard ASCII characterset. The valid characterset available for this field follows the Data Standards in the HESA student record.
The character set chosen will support Welsh and Gaelic languages as well as all European and most other languages using a Latin-based character set.
The Unicode charts that list each of the characters in this range can be found on the Unicode web site. The specific sets that are defined here are shown in the following PDF documents:
Files must be encoded with UTF-8 and schema validation will be in place to ensure this. Providers must specify the encoding used in their XML files in the first line of the file (i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files are actually saved with that encoding. If XML files are edited with some text editors and the encoding is not specified or does not match the actual file encoding, there may be problems when submitting these files for validation.
Quality rules to follow
|Reason required||To facilitate HESA checking data with providers and for Statutory Customers to link student records collected by HESA for statistical purposes.|
Data type: NameType
|Owner||Information Standards Board - Aligned Data Definitions|
Contact Liaison by email or on +44 (0)1242 388 531.