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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Data Collection Schedule 1.1 The 'Validate data locally using validation kit' date within the data collection schedule has been amended from January 2022 to February 2022. Version 1.3 (2021-12-23) Documentation  
Reduced returns 1.0 First issue of this document for 2021/22, located under 'Data specification', there have been changes since the 2020/21 collection. Version 1.3 (2021-12-23) Documentation  
EntryProfile.CARELEAVER
EntryProfile.PARED
1.2
1.1
The coverage has been updated to reduce burden on providers regulated by the OfS. Version 1.3 (2021-12-23) Coverage Field Schema  
Instance.EMPROLE 1.1 The coverage has been updated to reflect the removal of FESTUMK valid entries 1 and 4. Version 1.3 (2021-12-23) Coverage Field Schema  
Instance.INITIATIVES 1.3 Guidance amended to confirm that INITIATIVES should be returned for all students on an eligible course, rather than a sub-set of students. Version 1.3 (2021-12-23) Field Guidance  
Instance.SDEMPLOY
Instance.SDLEAD
1.1 Guidance updated to remove incorrect information around ITT placements. Version 1.3 (2021-12-23) Field Guidance  
Instance.STULOAD 1.2 The coverage has been updated to reflect the removal of FESTUMK valid entry 5. Version 1.3 (2021-12-23) Coverage Field Schema  
QualificationsOnEntry.QUALGRADE 1.2 Addition of 55 new valid entries, following confirmation of their availability for 2021/22 from UCAS. New entries added:D0M0P24, D0M12P21, D0M15P12, D0M15P6, D0M18P24, D0M24P15, D0M27P6, D0M30P9, D0M33P6, D0M42P48, D0M6P15, D0M6P27, D0M9P33, D12M24P3, D12M33P6, D12M6P3, D15M0P0, D15M24P0, D15M24P3, D15M6P0, D15M6P3, D18M18P0, D18M6P0, D18M6P0E21, D18M9P12, D24M12P0, D24M3P0, D24M3P0E24, D24M3P24, D27M12P0, D27M12P0E6, D30M0P0, D30M21P0, D39M0P0, D39M3P0, D3M15P12, D3M15P24, D3M18P9, D3M24P15, D3M6P30, D60M30P0, D6M0P27, D6M12P3, D6M15P0, D6M15P15, D6M24P0, D6M27P0, D6M9P3, D90M0P0, D9M0P6, D9M12P0, D9M18P0, D9M27P6, D9M6P0, D9M9P3. Version 1.3 (2021-12-23) Field Schema Valid  
QualificationsOnEntry.QUALSBJ 1.1 Total of 21 valid entries added: 01C, 01M, 02M, 12I, 32M, 33S, 35A, 42A, 61A, 97H, A52, E60, E88, F65, H85, L20, P47, P48, P89, R01, S71. Version 1.3 (2021-12-23) Field Schema Valid  
QualificationsOnEntry.QUALTYPE 1.2 Addition of 3 new valid entries, following confirmation of their availability for 2021/22 from UCAS. New valid entries added: SL, XH and XJ. Version 1.3 (2021-12-23) Field Schema Valid  
Student.RELBLF 1.2 Minimum occurrences has been amended from '1' to '0' to reflect the coverage update made for providers in England. Version 1.3 (2021-12-23) Coverage Field Schema  
Student.SERSTU 1.1 Guidance updated to clarify the definition of a service student. Version 1.3 (2021-12-23) Field Guidance  
Student.SEXID 1.1 Guidance updated to cover exceptional cases where the data is unavailable and minimum occurrences has been updated from 1 to 0. Version 1.3 (2021-12-23) Field Guidance  
Understanding student continuity and the UHN link 1.1 The guidance within section 'Understanding Student Continuity validation' has been updated to clarify which rules have been implemented as errors and warnings. Version 1.2 (2021-10-18) Documentation  
FinancialSupport.FINTYPE 1.1 The guidance within 'Examples of support - 01 Cash' section has been updated to amend 'Office for Students Student Opportunity allocation' to 'Office for Students Student Premium allocation'. Version 1.2 (2021-10-18) Field Guidance  
Instance.INITIATIVES 1.2 New valid entries (19 - DfENI funded Taught Masters Studentships, 20 - DfENI funded Postgraduate Research or CAST Studentships) and guidance has been added in order for DfENI to capture data on shorter-term initiatives. Version 1.2 (2021-10-18) Coverage Field Schema  
Instance.INSTCAMP 1.1 The coverage has been updated to 'Optional for all instances', to reflect the removal of certain COURSEAIMs from the Student record. Version 1.2 (2021-10-18) Coverage Field Schema  
Instance.LOCSDY 1.1 Guidance added around the use of code '6' and code 'S' to clarify what should be returned when distance learners spend the majority of their course inside/outside of the UK. Version 1.2 (2021-10-18) Field Guidance  
Student.GENDERID
Student.RELBLF
Student.SEXORT
1.1 'The coverage has been updated to exclude students with REDUCEDI = 08 so as to reduce burden on providers. Version 1.2 (2021-10-18) Coverage Field Schema  
Further guidance on Apprenticeship Standards students
Further guidance on collaborative supervision arrangements
Further guidance on returning DfE programmes (excluding EYITT)
Further guidance on returning Early Years Initial Teacher Training (EYITT) programmes
Understanding student continuity and the UHN link
1.0 First release of the guidance, added under the 'Further guidance' section. Version 1.1 (2021-09-10) Documentation  
DeliveryOrganisationAndLocation 1.1 Additional guidance added to clarify the requirements around the return of delivery postcodes. Version 1.1 (2021-09-10) Field Guidance  
FinancialSupport 1.1 Guidance amended to help clarify what should and should not be included within this entity. Version 1.1 (2021-09-10) Field Guidance  
QualificationsOnEntry 1.1 The valid entry P80 has been removed from the coverage for providers in England. Version 1.1 (2021-09-10) Coverage Field Schema  
DeliveryOrganisationAndLocation.PCODELOC 1.1 Additional guidance added to clarify the requirements around the return of delivery postcodes. Version 1.1 (2021-09-10) Field Guidance  
EntryProfile.APELCRD 1.1 Additional guidance added to clarify how this field should be coded, when students are exempt from a module or modules on the basis of a combination of APEL and non-APEL credits. Version 1.1 (2021-09-10) Field Guidance  
EntryProfile.CARELEAVER 1.1 Additional guidance added to the '04 UCAS defined care leaver' section to clarify when 01 should be used for students recorded as care leavers through UCAS. Version 1.1 (2021-09-10) Field Guidance  
EntryProfile.CRDPTSTU 1.1 Additional guidance added to clarify when CRDPTSTU should be returned for a student's previous qualifications. Version 1.1 (2021-09-10) Field Guidance  
Instance.FEEELIG
Instance.FEEREGIME
Instance.SPECFEE
1.1 The guidance and/or reason required for Scotland have been updated in response to changed funding requirements post-Brexit. Version 1.1 (2021-09-10) Field Guidance  
Instance.FESTUMK 1.1 The description, reason required, guidance and valid entry labels have been updated to remove references to FE level data as it is no longer collected. Version 1.1 (2021-09-10) Field Guidance  
Instance.FUNDCODE 1.1 Guidance within the 'Postgraduate research students' section under 'For providers fundable by Office for Students and Research England' has been updated and reference to Home and EC has been removed. Additionally the guidance and reason required for Scotland have been updated in response to changed funding requirements post-Brexit. Version 1.1 (2021-09-10) Field Guidance  
Instance.GROSSFEE 1.1 The reason required has been updated in response to changed funding requirements post-Brexit. The guidance has also been updated to add clarification on coverage. Version 1.1 (2021-09-10) Field Guidance  
Instance.INITIATIVES 1.1 A new valid entry and guidance has been added for 'Scottish Government's Flexible Workforce Development Fund (FWDF)'. Version 1.1 (2021-09-10) Field Schema  
Instance.LOCSDY 1.1 Guidance related to codes 6 and 9 has been updated to refer to the year, rather than the course. Version 1.1 (2021-09-10) Field Guidance  
Instance.MODE 1.1 Guidance added for providers in Scotland, when returning a student with an Instance.ENDDATE in the previous reporting year. Guidance updated to clarify the difference in treatment where students complete their study early, as opposed to withdrawing early. Additionally guidance added to clarify the reporting of sandwich MODEs for providers in England and Wales. Version 1.1 (2021-09-10) Field Guidance  
Instance.NETFEE 1.1 The reason required for Scotland has been updated in response to changed funding requirements post-Brexit. Guidance added to advise where an extra fee is charged to cover additional administrative expenses incurred for resitting or resubmitting assessments, this should be captured in NETFEE. The guidance has also been updated to add clarification on coverage. Version 1.1 (2021-09-10) Field Guidance  
Instance.STULOAD 1.1 Additional guidance added to the 'Full time' section to advise what providers should do if they believe that the normal intensity of study for their full-time students at a certain level is significantly higher than normal across other providers. Version 1.1 (2021-09-10) Field Guidance  
Student.LANGPREF 1.1 Coverage updated as confirmation received from HEFCW. Version 1.1 (2021-09-10) Field Schema  
Student.SSN 1.1 Guidance added to provide clarification that the SSN should be returned throughout the instance of engagement, regardless of whether the student received any support during the session. Version 1.1 (2021-09-10) Field Guidance  
StudentOnModule.MODOUT 1.1 Partial guidance around 'Code 7' has been removed as it is no longer applicable. Version 1.1 (2021-09-10) Field Guidance  
QualificationsAwarded.OUTCOME 1.1 Guidance within the 'Resit Exams and/or Results from Late Exam Boards' section has been updated to clarify the treatment of late results. Version 1.1 (2021-09-10) Field Guidance  
QualificationsOnEntry.QUALGRADE 1.1 Guidance added to provide clarity around the variations between HESA and UCAS data. Version 1.1 (2021-09-10) Field Guidance  
QualificationsOnEntry.QUALTYPE 1.1 Guidance added to provide clarity around the variations between HESA and UCAS data. Guidance also added around T Levels. Addition of 12 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: TS, TT, TU, TV, W5, W8, XB, XC, XD, XE, XF, XG. Valid entry 'SE - Scottish Foundation Apprenticeships' has been updated to 'SE - Scottish Foundation Apprenticeship in Accountancy'. Version 1.1 (2021-09-10) Field Schema Valid  
All documentation 1.0 First release of documentation for the 2021/22 collection Version 1.0 (2021-07-30) Documentation  
C21051.xsd
C21051DataTypes.xsd
C21051CodeLists.xsd
1.0 First issue of the schemas for the 2021/22 collection, added under the 'Data specification' section of the coding manual. Version 1.0 (2021-07-30) Field Schema  
Course.MSFUND 1.0 A new valid entry '66- Turing Scheme' has been added to the coding frame to capture students who are part of the scheme. Version 1.0 (2021-07-30) Field Schema  
CourseSubject.SBJCA 1.0 New valid entries (100337, 101192, 101165, 100406, 101117 and 100456) have been added to the valid entries list for 'Secondary-level ITT programmes and ITT programmes'. This will allow providers to accurately record the subject specialism covered by their courses, and enable further and more detailed analysis and publication of the associated data by DfE. Version 1.0 (2021-07-30) Field Guidance  
EntryProfile.QUALENT3 1.0 Guidance added to clarify that multiple non-UK qualifications at level 3 can be returned using code P80 or P92. Version 1.0 (2021-07-30) Field Guidance  
FinancialSupport 1.0 The coverage and guidance has been updated to reflect the changes due to Brexit. Version 1.0 (2021-07-30) Field Guidance  
Instance.EMPFUND 1.0 The guidance for valid entry 03 has been updated to reflect the continuation of some EU funding streams and cessation of UHOVI. Version 1.0 (2021-07-30) Field Schema  
Instance.EXCHANGE 1.0 A new valid entry 'O – Incoming reciprocal Turing Scheme student' has been added to the coding frame to capture students who are part of the scheme. Version 1.0 (2021-07-30) Field Schema  
Instance.FEEREGIME 1.0 Valid entry 30 removed from the coding frame as it is no longer applicable to any providers submitting to the HESA Student return. Guidance has also been updated to reflect the removal of the valid entry. Version 1.0 (2021-07-30) Field Schema  
Instance.FESTUMK 1.0 Valid entries 1 and 4 have been removed from the coding frame as FE level data is no longer collected. Version 1.0 (2021-07-30) Field Schema  
Instance.FUNDCODE 1.0 The guidance has been updated and 'EU status' has been changed to 'settled or pre-settled status under the EU Settlement Scheme'. Version 1.0 (2021-07-30) Field Guidance  
Instance.INITIATIVES 1.0 Valid entry 'L- Primary General (with Maths)' has been removed from the coding frames as it is no longer an active initiative. Guidance has also been updated to reflect the removal of the valid entry. A new valid entry 'Q - Micro-credential course' and guidance has been been added for micro-credential courses at providers in Wales. Version 1.0 (2021-07-30) Field Schema  
Instance.ITTPHSC 1.0 Valid entries 51, 52 and 72 have been removed from the coding frame as they are no longer applicable. Guidance has also been updated to reflect the removal of the valid entries. Version 1.0 (2021-07-30) Field Schema  
Instance.ITTSCHMS 1.0 This field has been removed as it is no longer a requirement to capture ITT scheme data within the Student or ITT collections. Version 1.0 (2021-07-30) Field Schema  
Instance.SPECFEE 1.0 The labels for valid entries 2 and 3 have been updated to include 'or Turing Scheme'. Guidance has also been updated to reflect these changes. Version 1.0 (2021-07-30) Field Schema  
Mobility.MOBSCHEME 1.0 A new valid entry '05 – Turing Scheme' has been added to the coding frame to capture students who are part of the scheme. Version 1.0 (2021-07-30) Field Schema  
Student.LANGPREF 1.0 New field created to allow students to select their language preference for the Graduate Outcomes survey. Version 1.0 (2021-07-30) Field Schema  
Student.SERSTU 1.0 New field has been created to enable HE providers, SFC and other public bodies to plan and to make informed decisions about how best to support students from military families. Version 1.0 (2021-07-30) Field Schema  
QualificationsOnEntry.QUALSIT 1.0 New valid entry 'A'- Autumn has been added to align the coding frame with the updates made by UCAS, this will reflect the option made available to students to sit exams in autumn 2020. Version 1.0 (2021-07-30) Field Schema Valid  

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