HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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Element | Element version | Notes | Version | Type of change | |
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File structures for downloadable files | 1.1 | The field length in the specification of file structures for downloadable files has been updated for HUSID, NUMHUS and OWNSTU to reflected changes made to these fields for the 22053 collection. | Version 1.6 (2022-12-15) | Documentation | |
PreviousQualification.DEGEST | 1.2 | Valid entry label for provider 0232 updated to 'BIMM University' following provider name change. | Version 1.5 (2022-11-16) | Valid | |
Student.BURSLEV | 1.2 | HECoS codes 100061 and 100390 removed from the list of subjects eligible to the DfE bursary; 100381, 100406, 101017, 101165, 101169 and 101192 added to the list. | Version 1.5 (2022-11-16) | Valid | |
Student.HUSID | 1.1 | Guidance updated to provide clarification on the return of HUSID for recurring and first-time student records. | Version 1.5 (2022-11-16) | Valid | |
Student.NQTEMAIL | 1.1 | Guidance updated to reflect change to the type of email address which can be returned; university email addresses can no longer be returned for Student.NQTEMAIL. | Version 1.5 (2022-11-16) | Valid | |
Student.SEXID | 1.1 | Guidance added to clarify precidence of legal documentation containing conflicting SEXID. | Version 1.5 (2022-11-16) | Guidance | |
Data collection schedule | 1.1 | Submission date has been updated. | Version 1.4 (2022-09-14) | Documentation | |
Placement.PLMNTDYS | 1.2 | Guidance updated to clarify the use of valid entry 999 | Version 1.4 (2022-09-14) | Guidance | |
Student.TTCID | 1.1 | Reference to DTTP replaced with reference to the register trainee teachers (Register) online service (the DfE system replacing DTTP) | Version 1.4 (2022-09-14) | Guidance | |
Quality rules | 1.0 | The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'submission process and quality assurance' section. | Version 1.3 (2022-08-03) | Documentation, Guidance | |
Validation Kit | 1.0 | The downloadable validation kit has been included under the 'submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.3 (2022-08-03) | Documentation, Guidance | |
PreviousQualification.DEGEST | 1.1 | Valid entry label for provider 1061 updated to 'Inspire Education Group' following provider name change. | Version 1.3 (2022-08-03) | Valid | |
Student.BURSLEV | 1.1 | The list of subjects eligible for bursary, listed in the guidance, has been updated in line with changes made to the DfE ITT funding manual and guidance under the heading 'Troops to Teachers undergraduate bursary' has been updated to clarify when valid entry 'C' should be returned and when bursaries granted under this scheme are paid. | Version 1.3 (2022-08-03) | Valid | |
Further guidance about returning DfE programmes (excluding EYITT) | 1.0 | Publication of further guidance about returning DfE programmes (excluding EYITT). | Version 1.2 (2022-06-28) | Guidance | |
Placement | 1.1 | Guidance updated to clarify when placement data should be returned. | Version 1.2 (2022-06-28) | Guidance | |
Placement.PLMNTDYS | 1.1 | Guidance updated to clarify when placement data should be returned. | Version 1.2 (2022-06-28) | Guidance | |
Placement.PLMNTSCH | 1.1 | Guidance updated to clarify when placement data should be returned. | Version 1.2 (2022-06-28) | Guidance | |
Student.EXPECTEDENDDATE | 1.1 | The minimum occurrence has been amended from 1 to 0 because the coverage for the field is "All Students where there is a defined normal length for the programme of study" and therefore doesn't cover all students. | Version 1.1 (2022-05-17) | Field, Schema | |
All data items | 1.0 | First release of field information schemas, supporting documentation and downloadable file formats. | Version 1.0 (2022-04-21) | Entity, Field, Guidance | |
Coverage of the record | 1.0 | Additional section 'Students who leave the course' has been added following confirmation from the DfE that the ITT coverage does not align with the Student coverage (i.e. that students leaving within two weeks of starting a course should be excluded from the return). In addition the sections 'Fields that exist on both the ITT record and the Student record' and 'Additional fields that exist only on the ITT record' have been updated to included newly added / updated fields and to remove depreciated fields for the 22053 collection. | Version 1.0 (2022-04-21) | Documentation | |
C22053.xsd | 1.0 | The XSD has been updated so fields appear in alphabetical order, this change impacted two fields Placement.PLMNTSCH and Placement.PLMNTDYS. | Version 1.0 (2022-04-21) | Schema | |
CourseSubject.SBJCA | 1.0 | Guidance has been updated to refer to the new Student.ITTPHSC valid entries introduced for C22053. | Version 1.0 (2022-04-21) | Guidance | |
PreviousQualification.BURSFLAG | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
PreviousQualification.DEGEST | 1.0 | Valid entries have been updated to include providers that have recently been allocated a HESA INSTID code. | Version 1.0 (2022-04-21) | Field, Schema, Valid | |
PreviousQualification.DEGLENGTH | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
PreviousQualification.DEGSTDT | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
PreviousQualification.DEGTYPE | 1.0 | Guidance has been updated to remove reference to PreviousQualification.DEGLENGTH and PreviousQualification.DEGSTDT because these fields are not required in the C22053 collection. | Version 1.0 (2022-04-21) | Guidance | |
PreviousQualification.FIRSTDEG | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.BURSLEV | 1.0 | The label for valid entry 'C' has been updated from 'Service Leaver bursary' to 'Troops to Teachers undergraduate bursary' and corresponding guidance updated to reflect this change. | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.COURSEID | 1.0 | The length of the field has been increased from 30 to 50. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.CRMODE | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.DISABLE | 1.0 | Valid entries 00 to 95 labels have changed, code 08 has been removed and new valid entries 59,98 and 99 have been added. The guidance has been updated to align with the guidance on DISABLE in the Student / Student Alternative records and to also reflect the removal of valid entry 08. The maximum occurrences has changed from '1' to '9', this change allows providers to return and specify multiple disabilities, following the removal of the more generic Code 08 'Multiple disabilities'. The link to government guidance relating to this field has been updated. | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.DISALL | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.DOMICILE | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.ENTRYRTE | 1.0 | Valid entries and guidance have been updated as requested by DfE so as to align with their new register trainee teachers (Register) online service (codes 11 and 12 have been added and code 01 has been removed from the coding frame). | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.ETHNIC | 1.0 | Guidance has been updated, valid entries have been relabelled and recoded following the consultation on personal charteristics and to align the data with the census in England (this means that all 18 previous valid entry codes have been depreciated and replaced with 22 new valid entry codes for this field). The field length has been increased from 2 to 3 to accommodate the new valid entries. | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.EXPECTEDENDDATE | 1.0 | New field added to replace SPLENGTH and UNITLGTH in order to align with 22056. | Version 1.0 (2022-04-21) | Field, Guidance, Schema | |
Student.HUSID | 1.0 | The field length has been increased to seventeen and guidance detailing how HUSID are constructed has been updated. | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.INITIATIVES | 1.0 | Valid entry codes, field length and guidance have been updated to align with 22056 (this means that all 6 previous valid entry codes have been depreciated and replaced with 6 new valid entry codes for this field). | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.ITTPHSC | 1.0 | Valid entry codes, field length and guidance have been updated (this means that all 12 previous valid entry codes have been depreciated and replaced with 12 new valid entry codes for this field). | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.NATIOND | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.NUMHUS | 1.0 | The length of the field has been increased from 20 to 50. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.OWNSTU | 1.0 | The length of the field has been increased from 20 to 50. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.RSNEND | 1.0 | Valid entry labels have been updated for codes 01, 11 and 98 and codes 02, 04, 06, 07, 08, 09, 10 and 99 have been removed from the coding frame (codes 03 and 05 remain unchanged). Guidance has been updated to reflect these changes. | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.SERLEAVE | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.SEXID | 1.0 | Valid entry codes have been updated and guidance has been changed to reflect these changes (this means that all 3 previous valid entry codes have been depreciated and replaced with 5 new valid entry codes for this field). The field length has been increased from 1 to 2. | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.SPLENGTH | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema (it has been replaced by the new Student.EXPECTENDDATE field). | Version 1.0 (2022-04-21) | Field, Schema | |
Student.TITLE | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.TRN | 1.0 | This field was previously named Student.TREFNO references to this field in guidance and specifiaction have been updated to Student.TRN. | Version 1.0 (2022-04-21) | Field, Guidance, Schema | |
Student.TTCID | 1.0 | Valid entry codes, labels, field length and guidance have been updated to align with 22056 (this means that all 3 previous valid entry codes have been depreciated and replaced with 3 new valid entry codes for this field). | Version 1.0 (2022-04-21) | Field, Guidance, Valid, Schema | |
Student.ULN | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema. | Version 1.0 (2022-04-21) | Field, Schema | |
Student.UNITLGTH | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema (it has been replaced by the new Student.EXPECTENDDATE field). | Version 1.0 (2022-04-21) | Field, Schema | |
Student.YEARPRG | 1.0 | Guidance has been updated to remove reference to Student.YEARSTU which is not required in C22053 collection. | Version 1.0 (2022-04-21) | Guidance | |
Student.YEARSTU | n/a | This field that was part of the C21053 collection is not required in C22053 collection and has been removed from the schema (it has been replaced by the new Student.EXPECTENDDATE field). | Version 1.0 (2022-04-21) | Field, Schema |
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