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Initial Teacher Training 2022/23: Support guides

This page provides an overview of the 2022/23 Initial Teacher Training (ITT) collection (C22053).

This should be used alongside the C22053 coding manual, which provides more detailed, technical information about the collection.

Need help? Contact us by email or on +44 (0)1242 388 531

Initial Teacher Training overview

We collect data across a number of streams. These streams focus on different aspects of higher education.

The Initial Teacher Training (ITT) stream collects data about students on an ITT course leading to Qualified Teacher Status. Details of which students need to be returned to us are included in the Coverage document found in the Coding manual.

The data we collect on behalf of the sector is provided to governments and funding bodies in order to support the regulation of higher education. We also make anonymised data available to the public to enhance understanding of UK higher education and to support its advancement.

Our coding manuals provide you with all the necessary documentation to support your data return. The coding manual contains technical documents giving detailed information on the record's coverage, data specification and submission formats. Familiarising yourself with these documents will help you make an accurate and timely return.

Each collection has its own coding manual which can be found in the Data collection section of our site. By default, you will land on the open collection for each record; you can then select previous or future years.

The coding manuals will be updated throughout the data collection cycle and Record Contacts informed by email when new versions are made live. Be sure to check the manual's Revision history for a summary of changes.

You submit data via our Data Collection system. To access this, you will need to have an appropriate role in our Identity System (IDS). We publish an IDS user guide which includes information on creating and editing your account.

You will need to be given access to the Data Collection system by the relevant Record Contact at your provider.

Once you have access to the system you will be able to upload files and track the progress of the collection.

The coding manual homepage includes all the technical information you require, including:

  • The data specification
  • File format specifications
  • A detailed collection schedule
  • Our XML data entry tool (available for some streams)
  • Quality rules.

This Support guides page collects together the following resources:

  • User guide
  • Data collection system: Known issues and release history.

In the Support area of the HESA website, you can find:

Our Data innovation section includes information about:

  • Open and recently completed record reviews, including information about changes we are implementing
  • Our Data Futures programme which will transform the higher education information landscape.

In the About section, you can find:


Our expert analysts have a thorough understanding of our records and processes. We are here to support you throughout the data submission process.

Contact Liaison by email or on +44 (0)1242 388 531   

Find out more about Liaison

Known issues and release history

Issue summary Status Date raised Date resolved

Experiencing an issue not listed here? Let us know.

Release ID Release date Release summary
108 08 Feb 2023

The following quality rules have been added or amended: 


  • QR.Student.NTQEMAIL.3 (Warn) - New rule added to warn where a contact email address containing has been supplied. 
  • A new schema check has been added to highlight where more than one CourseSubject.SBJCA has been returned with the attribute Main='1'. Previously this was causing the system to error.


  • QR.Student.BURSLEV.41 (Error) - Amended to align with the eligible Troops to Teachers undergraduate bursary (Veterans eligible for bursary) CourseSubject.SBJCA codes listed in the guidance.
98 30 August 2022

The C22053 collection is now available for providers to submit data.

The ENTRYRTEs report has been udpated to reflect the change to the ENTRYRTE coding frame.

97 24 August 2022

The following validation rule updates have been made:

  • PLMNTSCH.2, SDEMPLOY.4 and SDLEAD.4: The URN lookup used in these rules has been updated to reflect the latest information available from
  • ENTRYRTE.4 has been updated to reflect changes to the ENTRYRTE coding frame
  • INITIATIVES.2/8/9/13/14/15 have been updated to reflect the updated INITIATIVES coding frame
  • New rules DISABLE.1/2 have been added to validate where multiple DISABLE values are returned
  • New rules EXPECTEDENDDATE.1/2/4 have been added to validate the return of this new field

No further rule updates are planned for C22053.

96 10 August 2022

The following validation rules have been updated. The purpose of the rules has not changed, they have been amended to reflect valid entry and other published changes to the C22053 record:

  • BURSLEV.20
  • MODE.1
  • SDLEAD.5
  • SEXID.1
  • ITTPHSC.1/2
  • SBJCA.1/2/8/10

The following new rules have been added:

  • HUSID.9/11- new rules added to validate 17 characters HUSIDs that should now be returned for new students
  • TRN.1- new rule replaces TREFNO.1 due to the field name change
  • EXPECTEDENDDATE.3- new rule added to replace SPLENGTH.1/2 to validate that the expected length of the course is not greater than expected.

BURSLEV.35 has been deleted at the request of the DfE.

MODE.2 has been deleted as the SPLENGTH and UNITLGTH fields have been removed from the record.

95 27 July 2022

The following validation rules have been updated to reflect the published changes to the C22053 record:

  • BURSLEV.22/26/29/34/37/41
  • PreviousQualification.1
  • HUSID.2/3/4

SBJCA.9 has been updated to reflect changes to the subjects ineligble for bursaries.

New rules HUSID.8/10 have been added to validate 13 and 17 character HUSIDs.

93 29 June 2022

The validation kit for C22053 is now available with a roll on of the 2021/22 business rules. Rules will be updated for C22053 through future iterative releases. If you already have the validation kit installed there is no need to install a new version. If you do not currently have the validation kit installed, you can access it here.

The quality rules page is available here and will be added to a future coding manual release.

A high-level summary of the C22053 major component releases are highlighted below. This is a guide to the proposed sequence of releases only, and releases may occur before or after the month indicated depending on internal and external factors:


  • Validation kit- with updated schema and rolled on business rules from C21053


  • Quality rule updates


  • Quality rule updates


  • Data collection system opens