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Staff 2023/24 - Gender Identity

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Staff 2023/24

Fields required from institutions in All fields

Gender Identity

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valid entries
Short nameGENDERID

This field records the gender identity of the member of staff, on the basis of their own self-assessment. The field identifies whether the current gender identity is that assigned at birth.

Applicable toEngland Northern Ireland Wales

Mandatory for providers in England and Wales, optional for providers in Northern Ireland.

Valid entries and labels
98Prefer not to say
99Not available

Gender identity is recorded on the basis of the member of staff's own self-assessment.

Guidance question: Is the gender you identify with the same as your sex registered at birth?

Staff should be presented with this question every year.

It is recommended that this question should be asked alongside the sex identifier question.


Valid entry code 98 – staff member doesn’t want to declare the information.

Valid entry code 99 – the provider is not able to get this data in order to send it to HESA.

Advance HE has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. If a provider has any further queries regarding equality monitoring, please view

Quality rules
Quality rules to follow
Part of
Field length2
Minimum occurrences0
Maximum occurrences1
Schema components
OwnerAdvance HE

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