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Staff 2023/24 - Parental leave

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Staff 2023/24

Fields required from institutions in All fields

Parental leave

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valid entries
Short namePARLEAVE

This field identifies whether any parental leave was taken by staff during the reporting year

Applicable toEngland Northern Ireland Scotland Wales

All staff (Optional)

Valid entries and labels
1Maternity leave
3Adoption leave
4Shared parental leave
5Paternity leave

Valid entry code 1 should be used when Statutory Maternity Pay (SMP) is paid to a female employee who has recently, or is about to, have a baby, who has been employed for approximately 9 months before the date the baby is due, and whose average earnings are above the current Lower Earnings Limit for Northern Ireland.

Valid entry code 3 should be used when Statutory Adoption Pay (SAP) is paid to employees who are adopting a child and are notified that they have been matched with a child or received official notification that they are eligible to adopt a child from abroad and who satisfy the qualifying conditions are entitled to a maximum of 39 weeks SAP.

Valid entry code 4 should be used when statutory shared parental leave is given to parents where there is entitlement to Statutory Maternity Pay (SMP), Maternity Allowance (MA) or Statutory Adoption Pay (SAP) and that has been brought to an end by the mother or adopter giving notice to curtail their maternity or adoption leave. The employee must be taking time off work to care for their child.

Valid entry code 5 should be used when employees take 1-2 weeks of paid leave. This leave must be taken in one go and cannot start before the birth. It must end within 56 days of the birth. The employee must be taking time off to look after the child and be the father, husband or partner of the mother (or adopter), the child's adopter or the intended parent (surrogacy). The employee must have been in continuous employment for at least 26 weeks before the 'qualifying week' (15th week before the baby is due).

Providers who have previously used valid entry code 2 leave can only apply if the child was due before 5 April 2015. Additional paternity leave has since been replaced by valid entry code 4.

The introduction of shared parental leave means that some employees will, following the birth of their child, take a combination of different forms of leave. To enable higher education providers (HEPs) to return information in such a way that accurately reflects a person’s leave arrangement, a maximum of 3 occurrences can be returned.

Instances of parental leave that span across two reporting periods should be reported in both years.

Advance HE has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. If a provider has any further queries regarding equality monitoring, please view

Quality rules
Quality rules to follow
Part of
Field length1
Minimum occurrences0
Maximum occurrences3
Schema components
OwnerAdvance HE

Contact Liaison by email or on +44 (0)1242 388 531.