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Staff 2023/24 - Basic salary at reference date

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Staff 2023/24

Fields required from institutions in All fields

Basic salary at reference date

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Short nameSALREF

This field identifies the gross basic salary per annum (full-time equivalent) in pounds sterling, as stated in the contract at the reference date, or at the end of the contract, if earlier

Applicable toEngland Northern Ireland Scotland Wales

All contracts where Contract.TERMS is coded 1 or 2 and Contract.SPOINT has not been returned.


In the case of part-time staff the full-time equivalent salary should be returned. In the case of staff who leave half way through the year, the annual salary that they would have received had they stayed all year should be returned.

The Basic salary at reference date should not include any regular payments for additional duties, responsibility allowances or honoraria, regardless of their source. Subsequent back-dated pay awards will be excluded.

Salaries returned to HESA should be rounded to the nearest £1. Comma delimiters should be excluded e.g. £24,999.80 should be returned as '25000'. Leading zeros should also not be included.

Where higher education providers (HEPs) are using the JNCHES national pay spine but making local adjustments, (for example to consolidate London weighting) then both Contract.SALREF and Contract.SPOINT must be returned.


A member of staff works part-time (0.5 FTE) with a salary of 15000. This field should be returned as a full-time equivalent salary of 30000.

Quality rules
Quality rules to follow
Part of
Field length7
Minimum occurrences0
Maximum occurrences1
Schema components
Element: SALREF

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