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Status changed to (STATUSCHANGEDTO)

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Key Value
Name Status changed to
Part of Session status (SessionStatus)
Description This field records the status the student has moved to.
Applicable to England Northern Ireland Scotland Wales
Coverage All SessionStatus entities

01 'Active'

This is not required to be returned where student is active for the whole StudentCourseSession. Where one of the other statuses has applied within a StudentCourseSession and the student returns to an active status, this status should be returned with the SessionStatus.STATUSVALIDFROM indicating when they returned to an active status.

02 'Dormant'

If a student takes a break in learning, they must be recorded as dormant. This could be:

  • Part way through a StudentCourseSession, if the student takes a break in learning in the middle of the session

  • At the end of the StudentCourseSession. If a student completes their StudentCourseSession but is known to be going dormant, a dormant status would be returned with the SessionStatus.STATUSVALIDFROM field recording the date after the StudentCourseSession.SCSENDDATE

  • The day after the end of the previous StudentCourseSession, if the student went dormant unexpectedly between StudentCourseSessions

For further examples on recording dormancy, please see the Dormancy Scenarios guidance document.

03 'Intercalate'

If a student is studying at Provider A and intercalating at Provider B, Provider A does not need to return the student during the intercalation period.

At the end of the StudentCourseSession prior to the intercalation, a status of intercalate would be returned with the SessionStatus.STATUSVALIDFROM field recording the date after the StudentCourseSesion.SCSENDDATE to indicate that the student will be intercalating the following year.

For more information, please see student 6 in the Dormancy Scenarios guidance document.

04 'Writing up'

Students who are actively writing up are not considered to be dormant by HESA. A StudentCourseSession is required for these students with the SessionStatus indicating a status of writing up. The status must be recorded as writing up in each StudentCourseSession in which this applies, even if the move to writing up occurred in a previous StudentCourseSession.

The SessionStatus.STAUSVALIDFROM date must record the date that the first student moved to writing up, this may therefore be in a previous StudentCourseSession if the student has been writing up across multiple StudentCourseSessions.

Writing up is generally associated with research students. Students on taught masters courses should not typically be moved to a writing up status within their standard registration period. For example, students on a one-year taught masters course should be shown as full-time for both the taught and the dissertation phase of the course. A move to writing up status would be expected only after completion of the 12-month registration period.

Quality Rules Quality rules to follow
Optional? No
Reason required To record where students are writing up, intercalating and dormant, to assist in calculating populations.
Field Length 2
Valid Values
Code Label
01 Active
02 Dormant
03 Intercalate
04 Writing up

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