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Invoice fee amount (INVOICEFEEAMOUNT)

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Key Value
Name Invoice fee amount
Short name INVOICEFEEAMOUNT
Part of Student course session (StudentCourseSession)
Description This field records the fee for the StudentCourseSession, after any discounts or waivers have been taken into account.
Applicable to England Northern Ireland Scotland Wales
Coverage All StudentCourseSessions which have been active at any point where Engagement.INCOMINGEXCHANGE does not exist
Notes

This field must be returned for all active StudentCourseSessions with the exceptions of StudentCourseSessions for incoming exchange students.


This field records the full fee charged for the StudentCourseSession after any discounts or waivers have been taken into account. If there is no fee, 0 must be returned.


If one fee is charged for the StudentCourseSession, the total charge would be returned in each reference period that the StudentCourseSession spanned.


If fees are charged on a modular basis, the full fee for the StudentCourseSession would be recorded in each reference period but it is recognised that this may change if the student studies more or fewer modules that expected.


If a module spans StudentCourseSessions, the full fee for the module would be returned in the StudentCourseSession.INVOICEFEEAMOUNT in the first StudentCourseSession. In the second StudentCourseSession, the ModuleInstance.CONTINUING field would be returned. For ModuleInstances where this field is returned, the fee should not be taken into account in the return of the StudentCourseSession.INVOICEFEEAMOUNT.


Examples


A StudentCourseSession spans three reference periods and has one upfront fee of 1000. The StudentCourseSession.INVOICEFEEAMOUNT records the total fee in each reference period.


FieldReference Period 1Reference Period 2Reference Period 3
StudentCourseSession.INVOICEFEEAMOUNT100010001000

A StudentCourseSesion spans 4 reference periods, the provider charges fees on a modular basis with a charge of 200 per module. The student is expected to complete 5 modules in the StudentCourseSession and does complete this number of modules. The StudentCourseSession.INVOICEFEEAMOUNT records the total fee in each reference period.


FieldReference Period 1Reference Period 2Reference Period 3Reference Period 4
StudentCourseSession.INVOICEFEEAMOUNT1000100010001000

A StudentCourseSession spans 3 reference periods and the provider has waived the student's fees for the full StudentCourseSession. The StudentCourseSession.INVOICEFEEAMOUNT would be recorded as 0 in each reference period.


FieldReference Period 1Reference Period 2Reference Period 3
StudentCourseSession.INVOICEFEEAMOUNT000

A StudentCourseSession spans 3 reference periods, the provider charges fees on a modular basis with a charge of 200 per module. The student is expected to complete 5 modules but in the final reference period does not take up the fifth Module. The StudentCourseSession.INVOICEFEEAMOUNT returned in each reference period would reflect the fee for the full StudentCourseSession as known at that point in time.


FieldReference Period 1Reference Period 2Reference Period 3
StudentCourseSession.INVOICEFEEAMOUNT10001000800

The fee returned in the final StudentCourseSession is reduced to reflect that the student did not take the additional modules as expected.


Relationship with StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT


The StudentCourseSession.SCSFEEAMOUNT and/or the ModuleInstance.MIFEEAMOUNT fields record the fee of the StudentCourseSession prior to any bursaries or discounts.


Providers have the option to record this fee in either the StudentCourseSession.SCSFEEAMOUNT, ModuleInstance.MIFEEAMOUNT or a combination of the two depending on how the fees are charged.


The StudentCourseSession.INVOICEFEEAMOUNT records the amount the student was charged after any bursaries or discounts are taken into account.


The StudentCourseSession.INVOICEFEEAMOUNT must therefore be equal to or lower than the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned.


Students who do not have any financial support from the provider towards their fee would have the same amount recorded in StudentCourseSession.INVOICEFEEAMOUNT and the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned. If any financial support is given, the StudentCourseSession.INVOICEFEEAMOUNT would be reduced to reflect this. This only applies to financial support from the provider towards their fee. Support from other organisations, for example the SLC or tuition fee grant in Wales, are not taken into account in the StudentCourseSession.INVOICEFEEAMOUNT. Nor should bursaries which offer non-cash support such as free laptops, discounts on accommodation etc.


If a cash bursary is given directly to the student on the expectation that they hand it back to the provider to cover fees, StudentCourseSession.INVOICEFEEAMOUNT should be reduced to reflect this. However, if a cash bursary is given to a student and they may use this for any purpose, the fee amount should not be reduced.


Per-capita charges


Where a body e.g. the NHS pays a per-capita charge equivalent to a fee this should be reflected in a reduction to the StudentCourseSession.INVOICEFEEAMOUNT. However where a body pays a single fee that is not linked to individual students then StudentCourseSession.INVOICEFEEAMOUNT should not be reduced.


Students from Wales in the UK and students from the EU at providers in Wales


For students with a permanent home address in Wales studying in the UK, and students with a permanent home address in the EU studying at providers in Wales whose studies commenced before 2018/19 under the post-2012/13 fee regime, the StudentCourseSession.INVOICEFEEAMOUNT should be the fee invoiced irrespective of whether part of that fee is paid from the tuition fee grant.


Quality Rules Quality rules to follow
Optional? Yes
Reason required To monitor the fees that are charged for the course, to monitor any discounts or waivers that have been deducted from the StudentCourseSession.STUDENTFEE or ModuleInstance.STUDENTFEE.
Field Length 10
References

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