Skip to main content

HESA Collections

Back to Student

Student record - Data Futures

Information for Beta pilot participants

  • Data Futures Beta pilot participants will need to refer to the Specification portal on the HESA data platform for the version of the specification to be submitted as part of the Beta pilot. This will be available when the Beta pilot launches.


  • Introduction - Background information relating to the collection.
  • Data protection guidance - Information about how Data Protection legislation affects the processing of data by HESA.

Data specification

  • Coverage of the record - The criteria for the return of data in the record.
  • Physical data model - Describes the data items included in the record and the relationships between them.
  • Data dictionary - Directory of all data items collected, displayed by entity.
  • Quality rules - A preview of the rules that will be implemented in the HESA Data Platform.
  • XSD - Schema for the structure of the XML file.

Data specification guidance

HESA XML data entry tool

Further guidance

  • Additional support is available from our Data Futures - Resources section including:
    • FAQ - Common queries that have arisen during the Data Futures process.
    • Glossary - A list of key terms to support understanding of the coding manual and the wider Data Futures project.
    • Key concepts - Important Data Futures concepts explained including reference periods, in scope periods and sign off.

Need help?

Contact Liaison by email or on 01242 211144.