1. The annual Finance Statistics Return (FSR) is the main source of historical financial information on the total activities of all UK higher education institutions (HEIs). The data supplied within the return are required for the following reasons:
It is therefore important that the return should be completed as consistently as possible between one institution and another and between successive years.
2. The FSR provides details of the consolidated income and expenditure account, balance sheet and cash flow statement. The figures recorded in the FSR for the consolidated income and expenditure account, the main consolidated balance sheet headings and the consolidated cash flow statement must be the same as those recorded in the audited/ published financial statements.
3. All HEIs should prepare their annual financial statements in accordance with the Statement of Recommended Practice: Accounting for Further and Higher Education (SORP), and comply with the financial reporting requirements contained in any UK legislation relevant to their constitution, such as the Companies Act and the Charities Act. The FSR uses the principles in the SORP to analyse the financial statements in greater detail than is required for published financial statements.
4. These Notes of Guidance are consistent with the SORP, which is available as a downloadable file from http://www.hesa.ac.uk/manuals/03031/fin0304.htm. Please refer to this document, in addition to the Statement, the Definition of terms and the Explanatory notes should be applied in completing the return. Particularly, conventions relating to research grants and contracts, other services rendered and cost centres are set out and should be followed by institutions in preparing their FSRs.
Discontinued/acquired operations
1. Discontinued or acquired operations, for which separate disclosure is required on the face of the income and expenditure account under FRS 3 in the audited financial statements, should not be disclosed separately in the FSR. The individual elements of income and expenditure relating to such operations should be included under the relevant individual Heads within the FSR.
Conventions relating to research grants and contracts and other services rendered
2. Research is to include research and experimental development. The definition of research, below, is taken from the 2002 Frascati Manual (ISBN 9264199039 – available from OECD via http://new.sourceoecd.org ):
"Research and experimental development (R&D) comprise creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man, culture and society, and the use of this stock of knowledge to devise new applications.
The term R&D covers three activities: basic research, applied research and experimental development."
3. Basic research is experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundation of phenomena and observable facts, without any particular application or use in view. Applied research is also original investigation undertaken in order to acquire new knowledge. It is, however, directed primarily towards a specific practical aim or objective. Experimental development is systematic work, drawing on existing knowledge gained from research and/or practical experience, which is directed to producing new materials, products or devices, to installing new processes, systems and services, or to improving substantially those already produced or installed. R&D covers both formal R&D in R&D units and informal or occasional R&D in other units. 4. The Frascati Manual lists situations where certain activities are to be excluded from R&D except when carried out solely or primarily for the purposes of an R&D project. These include: routine testing and analysis of materials, components, products, processes, etc; feasibility studies; routine software development; general purpose data collection. The later stages of some clinical drug trials may be more akin to routine testing, particularly in cases where the original research has been done by a drug company or other contractor.
5. The Frascati Manual contains the following examples of the type of work included under the three components of R&D:
a. The determination of the amino acid sequence of an antibody molecule would be basic research. Investigations undertaken in an effort to distinguish between antibodies for various diseases would be applied research. Experimental development would then consist of devising a method for synthesising the antibody for a particular disease on the basis of knowledge of its structure and clinically testing the effectiveness of the synthesised antibody on patients who have agreed to accept experimental advanced treatment.
b. Theoretical investigation of the factors determining regional variations in economic growth is basic research; however, such investigation performed for the purpose of developing government policy would be applied research. The development of operational models, based upon laws revealed through research and aimed at modifying regional disparities, would be experimental development.
6. In some cases the classification between 'research grants and contracts' and 'other services rendered' may be border line. In such situations, the Frascati Manual should be referred to in order to determine the correct classification.
7. In Table 6 of the FSR, expenditure on 'research grants and contracts' and 'other services rendered' should consist of direct costs which are incurred and should be the same as that recorded in the financial statements.
Cost centres
8. Tables 4 and 6 break down income and expenditure by cost centre. A cost centre, as used for the FSR purposes, represents a group of operations having similar characteristics and broadly similar patterns of costs. Institutions allocate departments to cost centres or split departments across cost centres in consultation with the Funding Councils. Expenditure relating to central services, such as libraries and computer centres should be shown under academic services whereas expenditure relating to units (such as animal houses or engineering workshops) servicing particular academic departments should normally be included under the associated academic cost centre. Central services have their own cost centre codes under Academic services and Administration and central services. For example, where telephone costs are charged to departments they should be included in academic departmental expenditure under the appropriate cost centre. Postage costs should be similarly treated to the extent that the expenditure is charged to the academic department. The cost centre codes are the main references in the computerised record of recurrent expenditure. They are also included in the HESA Student and Staff returns and, therefore, provide the main link between the FSR and these other returns.
Uniformity of returns
9. It is imperative that the FSR is completed uniformly, and all institutions follow the Notes of Guidance. This will then allow the data to be compiled in a consistent manner and meaningful interpretations of the data made. All monies should be shown in units of £1,000 and where necessary be independently rounded to the nearest £1,000. For example, £147,700 should be entered as 148.
The ordering and linking of the tables
10. Table 1 (Income and expenditure account), the main heads of Table 2 (Balance sheet) (denoted by Arabic numerals) and Table 3 (Cash flow statement) must be identical to the financial statements.
11. Table 4 (Research grants and contracts - breakdown of income by cost centre) and Table 5a (Tuition fees and education grants and contracts analysed by domicile, mode, level and source) should be completed before Table 5b (Income analysed by source) as the totals from Tables 4 and 5a are automatically entered into Table 5b. Totals from Table 5b and Table 6 (Expenditure by activity) are automatically entered into Table 1.
12. The suggested order for completion of the tables is: Table 4, Table 5a, Table 5b, Table 6, Table 1, Table 2, Table 3 and Table 7.
13. There are a number of validation checks embedded in the template. In addition to these there are a number of other checks that will be undertaken as part of the verification and validation procedure. The details of these additional checks can be found in the Finance Circular.
Audit
14. The data returned are subject to audit but do not require an Audit Statement.
Date of return
15. Institutions should submit the return with the completed tables to HESA by 31 December each year.
Table 1: Income and Expenditure Account for the year ended 31 July 2004 | 2003-04 £000s |
2002-03 £000s |
|
INCOME | |||
1 | Funding council grants | 0 | 0 |
2 | Tuition fees and education grants and contracts | 0 | 0 |
3 | Research grants and contracts | 0 | 0 |
4 | Other income | 0 | 0 |
5 | Endowment and investment income | 0 | 0 |
6 | Total income |
0 |
0 |
EXPENDITURE | |||
7 | Staff costs | 0 | 0 |
8 | Other operating expenses | 0 | 0 |
9 | Depreciation | 0 | 0 |
10 | Interest payable | 0 | 0 |
11 | Total expenditure |
0 |
0 |
12 | (Deficit)/surplus on continuing operations after depreciation of fixed assets at valuation and before exceptional items, tax and minority interest |
0 | 0 |
13 | Exceptional items |
0 | 0 |
14 | (Deficit)/surplus on continuing operations after depreciation of tangible fixed assets at valuation and exceptional items but before tax and minority interest |
0 | 0 |
15 | Taxation |
0 |
0 |
16 | Minority interest |
0 | 0 |
17 | (Deficit)/surplus on continuing operations after depreciation of assets at valuation, exceptional items, tax and minority interest |
0 | 0 |
18 | Transfer from/(to) accumulated income with specific endowments |
0 | 0 |
19 | (Deficit)/surplus for the year retained within general reserves |
0 | 0 |
Note of historical cost surpluses and deficits For the year ended 31 July 2004 |
|||
20 | (Deficit)/surplus on continuing operations before taxation | 0 | 0 |
21 | Difference between historical cost depreciation and the actual charge for the period calculated on the re-valued amount |
0 | 0 |
22 | Realisation of property revaluation gains of previous years |
0 | 0 |
23 | Historical cost surplus/(deficit) for the period before taxation |
0 | 0 |
24 | Historical cost surplus/(deficit) for the period after taxation |
0 | 0 |
1. Table 1 is a re-statement of the consolidated income and expenditure account in the financial statements. Minor changes will be made to Table 1 as necessary over time to reflect changes to the FE/HE SORP. The current Table 1 reflects the SORP published in September 2003. The data for Heads 1 to 5 and 7 to 10 are derived automatically from Tables 5b and 6. The data for Heads 6, 11, 12, 14, 17, 19, 20, 23 and 24 are automatically calculated and require no input.
2. Entries are required for Head 13 (Exceptional Items), Head 15 (Taxation), Head 16 (Minority interest), Head 18 (Transfer to/from accumulated income within specific endowments), Head 21 (Difference between historical cost depreciation and the actual charge for the period calculated on the re-valued amount) and Head 22 (Realisation of property revaluation gains of previous years).
3. Exceptional items should only be included under Head 13 where they meet the definition of exceptional items set out in Financial Reporting Standard (FRS) 3 – Reporting financial performance. FRS 3 requires the separate disclosure of:
This should be the same as the principle applied in the audited financial statements.
4. The previous year’s restated figures should be included for comparative purposes.
Table 2: Balance Sheet | Balance as at 31 July 2004 £000s |
Balance as at 31 July 2003 £000s |
|
1 | Fixed Assets | ||
|
0 0 |
0 0 |
|
Total | 0 |
0 |
|
2 | Endowment Assets | 0 | 0 |
3 |
Current Assets |
||
|
0 0 0 0 |
0 0 0 0 |
|
Total | 0 |
0 |
|
4 | Creditors: amounts falling due within one year | ||
|
0 0 0 |
0 0 0 |
|
Total | 0 |
0 |
|
5 | Net current assets | 0 |
0 |
6 | Total assets less current liabilities | 0 | 0 |
7 |
Creditors: amounts falling due after more than one year |
||
|
0 0 0 |
0 0 0 |
|
Total | 0 |
0 |
|
8 |
Provisions for liabilities and charges |
0 |
0 |
9 |
NET ASSETS |
0 |
0 |
10 |
Deferred capital grants | 0 |
0 |
11 | Endowments | ||
|
0 0 |
0 0 |
|
Total | 0 |
0 |
|
12 | Reserves | ||
|
0 0 ///////////// 0 |
0 0 ///////////// 0 |
|
Total | 0 |
0 |
|
13 | TOTAL | 0 |
0 |
1. Table 2 is a re-statement of the consolidated balance sheet in the financial statements, with some additional detail. Minor changes will be made to Table 2 as necessary over time to reflect changes to the FE/HE SORP. The current Table 2 reflects the SORP published in September 2003.
2. Entries are required for Heads 1 to 4, Head 7, Head 8 and Heads 10 to 12 (excluding Head 12 iii).
3. Entries under Heads 4 (i, ii and iii) and 7 (i, ii and iii) will often require data that are likely to be disclosed in the relevant notes to the financial statements.
4. Short-term deposits that are not convertible to cash within 24 hours should be included as investments under Head 3 iii. Short-term deposits that are convertible to cash within 24 hours should be included as cash under Head 3 iv.
5. Head 7i should include the balances payable after more than one year on inherited liabilities, and grants repayable to the Funding Councils. Head 7ii should include the balances payable after more than one year on loans and finance leases.
6. Institutions that do not have minority interests should return zero under Head 12ii.
7. The previous year’s restated figures should be included for comparative purposes. Direct entries are required.
Table 3: Cash Flow Statement for the year ended 31 July 2004 | Year ended 31 July 2004 £000s |
Year ended 31 July 2003 £000s |
|
1 | Cash inflow/(outflow) from operating activities | 0 | 0 |
2 |
Returns on investments and servicing of finance |
||
|
0 0 0 0 0 0 |
0 0 0 0 0 0 |
|
3 | Taxation | 0 | 0 |
4 |
Capital expenditure and financial investment |
||
|
0 0 0 0 0 0 0 0 0 |
0 0 0 0 0 0 0 0 0 |
|
5 | Acquisitions and disposals | 0 |
0 |
6 | Cash inflow/(outflow) before use of liquid resources and financing | 0 | 0 |
7 |
Management of liquid resources |
0 |
0 |
8 |
Financing |
||
|
0 0 0 0 0 |
0 0 0 0 0 |
|
9 |
Increase/(decrease) in cash in the period |
0 |
0 |
Reconciliation of net cash flow to movement in net funds/(debt) |
|||
10 |
Increase/(decrease) in cash in the period |
0 |
0 |
11 |
Increase/(decrease) in short-term deposits (not available in 24 hours) in the period |
0 |
0 |
12 |
Repayment of debt |
0 |
0 |
13 |
Increase in loan financing |
0 |
0 |
14 |
Movement in net debt for period |
0 |
0 |
15 |
Net funds/(debt) at 1 August |
0 |
0 |
16 |
Net funds/(debt) at 31 July |
0 |
0 |
1. Table 3 is a re-statement of the consolidated cash flow statement in the financial statements. This table is intended to show the increases or decreases in net cash, cash equivalents and overdrafts. Minor changes will be made to Table 3 as necessary over time to reflect changes to the FE/HE SORP. The current Table 3 reflects the SORP published in September 2003.
2. Entries are required for all Heads (excluding Head 4 c, 6, 9, 10, 14 and 16).
3. The previous year’s restated figures should be included for comparative purposes. Direct entries are required.
Table 4: Research Grants and Contracts - Breakdown of Income by Cost CentrePlease Note: If you wish to print this table, please set your printer to 'Landscape'. |
Source of income | ||||||||||
c1 OST Research Councils |
c2 UK-based charities |
c3 UK cent gov't/loc auth, health hospitals |
c4 UK ind/ comm/ pub corps |
c5 EU gov't |
c6 EU other |
c7 Other overseas |
c8 Other sources |
c9 TOTAL |
|||
£000s | £000s | £000s | £000s | £000s | £000s | £000s | £000s | £000s | |||
Cost Centre | |||||||||||
1 | Clinical medicine | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
2 | Clinical dentistry | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
3 | Veterinary science | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
4 | Anatomy & physiology | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
5 | Nursing & paramedical studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
6 | Health & community studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
7 | Psychology & behavioural sciences | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
8 | Pharmacy | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
9 | Pharmacology | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
10 | Biosciences | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
11 | Chemistry | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
12 | Physics | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
13 | Agriculture & forestry | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
14 | Earth, marine & environmental sciences | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
15 | General sciences | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
16 | General engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
17 | Chemical engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
18 | Mineral, metallurgy & materials engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
19 | Civil engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
20 | Electrical, electronic & computer engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
21 | Mechanical, aero & production engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
22 | Other technologies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
23 | Architecture, built environment & planning | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
24 | Mathematics | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
25 | Information technology & systems sciences | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
26 | Catering & hospitality management | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
27 | Business & management studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
28 | Geography | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
29 | Social studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
30 | Librarianship, communication & media studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
31 | Language based studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
32 | Humanities | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
33 | Design & creative arts | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
34 | Education | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
35 | French, Spanish & German modern languages | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
36 | Other modern languages | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
37 | Archaeology | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
38 | Sports science & leisure studies | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
39 | Computer software engineering | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
41 | Continuing education | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
TOTAL ACADEMIC DEPARTMENTS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
51 | Central libraries & information services | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
52 | Central computer & computer networks | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
53 | Other academic services | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
TOTAL ACADEMIC SERVICES | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
54a | Central administration & services | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
54b | General education expenditure | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
55 | Staff & student facilities | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
TOTAL ADMINISTRATION AND CENTRAL SERVICES | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
TOTAL RESEARCH GRANTS AND CONTRACTS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
1. This table should include all income in respect of externally sponsored research carried out by the institution or its subsidiary undertakings that conforms to the conventions of the Frascati definition of research (see earlier section ‘Conventions to be used in the FSR’) and for which directly related expenditure has been incurred. Income should be stated at the full value including any recovery of indirect costs whether retained by the institution, a department, or at the disposal of an individual within a department. The overall total should be the same as that recorded in the financial statements.
2. Each row represents the standard academic and non-academic cost centre codes as defined in the section on cost centres earlier. The FSR does not require institutions to return information by research unit of assessment.
3. Where projects are funded from a number of sources the income should be allocated between the respective headings so that all the income is fully included, but only once. Where a project is being undertaken by a number of institutions and one institution acts as the 'lead institution', only that income which relates to the work actually being undertaken by the institution itself should be included in the table. The lead institution should not include in its accounts any funds passed on to co-operating institutions in a particular year which will include such income in their own accounts.
4. Where an institution acts as a contractor which sub-contracts work to another institution or organisation, only the income which relates to the work being undertaken by the institution itself should be included in the table. The income received by the sub-contracted institution or organisation should only be included by the sub-contracted institution or organisation.
5. Grants from the Joint Infrastructure Fund (JIF) and Joint Research Equipment Initiative (JREI) received from the OST Research Councils, Wellcome Trust and other external sponsors should be returned on Table 4 under the appropriate source and against the appropriate cost centre. Grants from the Science Research Investment Fund (SRIF) should be returned as for JIF and JREI, except for those from the OST which have been allocated through the four UK funding bodies and should be returned on Table 5b as Funding Council income. Where the expenditure has been capitalised, the income to be returned is the amount released from the relevant deferred capital grant account. (Where the expenditure has been capitalised the associated depreciation should be returned according to the advice given under Table 6. Where it has not been capitalised the expenditure should be returned under Other operating expenses (Column 4), also as described under Table 6.)
6. The sources of income representing the columns in the Table are as follows:
Column 1 (OST Research Councils)
Should include all research grants and contract income (including tuition fees for studentships associated with the contract) from Research Councils covered by the Office of Science and Technology. They are:
Biotechnology & Biological Sciences Research Council
Natural Environment Research Council
Engineering & Physical Sciences Research Council
Economic & Social Research Council
Particle Physics & Astronomy Research Council
Medical Research Council
Council for the Central Laboratory of the Research Councils
Research income from the British Academy and the Arts and Humanities Research Board should also be included under this column.
Income from Integrated Graduate Development Schemes, European Social Fund Grants and Knowledge Transfer Partnerships should not be included under this column but under Head 4 (Other operating income) of Table 5b.
Column 2 (UK-based charities)
Should include all research grants and contract income from:
Column 3 (UK central government bodies/local authorities, health & hospital authorities)
Should include all research grants and contract income from UK central government bodies, UK local authorities and UK health and hospital authorities, except Research Councils and UK public corporations. This should include government departments, and other organisations financed from central government funds. Research grants and contract income from non-departmental public bodies (NDPBs), including the British Council and the Royal Society, should be included under this column.
Column 4 (UK industry, commerce and public corporations)
Should include all research grants and contract income from industrial and commercial companies and public corporations (defined as publicly owned trading bodies, usually statutory corporations, with a substantial degree of financial independence) operating in the UK.
Column 5 (EU government bodies)
Should include all research grants and contract income from all government bodies operating in the EU, which includes the European Commission but excludes bodies in the UK.
European Community Action Scheme for the Mobility of University Students (ERASMUS) grants should not be included under this Sub-head but under Sub-head 4g (Other operating income) of Table 5b.
Column 6 (EU other)
Should include all research grants and contract income from all non-government bodies operating in the EU, outside the UK.
Such income received from a multinational company should be coded depending on the location of the office making the award e.g. a multinational with a French subsidiary making the award would be coded EU other.
Column 7 (Other overseas)
Should include all research grants and contract income from overseas bodies operating outside the EU.
Such income received from a multinational company should be coded depending on the location of the office making the award e.g. a multinational with a US subsidiary making the award would be coded Other overseas.
Column 8 (Other sources)
Should include all research grants and contract income not covered by Columns 1 to 7. This should include income from other higher education institutions (HEIs) where the HEI is the original contractor (see paragraphs 3 and 4 above).
Table 5a: Tuition Fees and Education Grants and Contracts Analysed by Domicile, Mode, Level and Source | |||||||||||||||||||||||||||||||||||||||||||
1 | HE course fees | ||||||||||||||||||||||||||||||||||||||||||
a. Home & EC domicile students |
|||||||||||||||||||||||||||||||||||||||||||
|
| ||||||||||||||||||||||||||||||||||||||||||
b. Overseas (non-EC) domicile students |
0 |
||||||||||||||||||||||||||||||||||||||||||
TOTAL HE COURSE FEES | 0 | ||||||||||||||||||||||||||||||||||||||||||
2 |
Non-credit bearing course fees |
0 |
|||||||||||||||||||||||||||||||||||||||||
3 | FE course fees | 0 | |||||||||||||||||||||||||||||||||||||||||
4 | Research training support grants | 0 | |||||||||||||||||||||||||||||||||||||||||
TOTAL TUITION FEES AND EDUCATION GRANTS AND CONTRACTS | 0 |
1. Table 5a provides a further analysis of tuition fees and education grants and contracts.
2. This table should cover all fee income, including short courses, self-financing full-cost courses funded by private/non-private sources and support grants in respect of all and only those students on courses for which fees are charged. It should include income arising from courses provided for other bodies where the institution charges either a block fee to cover a specified number of students or a fee per individual student. Income relating, inter alia, to the teaching of NHS personnel, e.g. nursing or midwifery courses, should be also be included.
3. Where fees are waived in whole or in part, the income properly due though not received should be included i.e. the income should be returned as a grossed-up figure and not the net figure. If payment from an outside fund (including Overseas Studentship Awards Scheme (ORSAS)) is received to meet the cost of fees, such income should be shown as if it were fees income. If the costs of any waivers fall on institutions' funds, the equivalent amount should be shown under Sub-Head 3.54b of Table 6.
4. Credit-bearing continuing education (CE) courses should be treated as part-time or full-time credit-bearing courses, as appropriate.
5. Charges for bad or doubtful fee debts should not be deducted from income, but included under General educational expenditure in Table 6, Head 54b.
6. Should only cover full-time and sandwich students for full time degree, diploma or similar award-bearing courses. The fee income should be split according to the domicile, mode, and level of the students concerned and also by source.
The definitions of domicile, mode, level and source should be those consistent with the HESA student record and are summarised below:
Domicile
7.
Mode
8.
Level
9.
Source
10.
Fee rate
11.
General guidance
12. If a student is charged the standard fee rate and one third is paid by the SLC and two thirds by the student, then one third is returned under the 'SLC/LEAs/SAAS/DEL' column and two thirds is returned under the 'Other' column. If the proportion paid by the student/SLC changes from one year to the next, the actual amounts paid in the year should be returned under the appropriate columns defined by the source.
13. Should include all fee income received in respect of non-credit-bearing liberal adult education, continuing education or extra-mural courses.
14. Should cover the fee income received for the provision of FE/non-advanced courses.
15. Should include all grants made by research councils and other bodies in support of the training of research students. It should include bench fees and Collaborative Awards in Science and Engineering (CASE) awards. It should also include Doctoral Training Grants and Collaborative Training Accounts, (or similar postgraduate grants), including the tuition fee element, but excluding any element that is passed on by the HEI as a student stipend or bursary.
16. External income received in respect of research studentships should not be returned under this Head but under the relevant source in Table 4.
Table 5b: Income Analysed by Source | ||||
1 | FUNDING COUNCIL GRANTS | £000s | ||
a. | Grants for HE provision (SHEFC grants for all provision) | |||
| 0 0 0 0 0 |
|||
b. | Grants for FE provision (not applicable to SHEFC) | 0 | ||
TOTAL FUNDING COUNCIL GRANTS |
0 |
|||
2 |
TUITION FEES AND EDUCATION GRANTS AND CONTRACTS |
|||
TOTAL TUITION FEES AND EDUCATION GRANTS AND CONTRACTS | 0 |
|||
3 |
RESEARCH GRANTS AND CONTRACTS |
|||
| 0 0 0 0 0 0 0 0 0 |
|||
TOTAL RESEARCH GRANTS AND CONTRACTS |
0 |
|||
4 |
OTHER INCOME |
|||
a. Other services rendered | ||||
|
0 0 0 0 0 0 0 0 0 |
|||
b. Residences and catering operations
c. Grants from local authorities d. Income from health and hospital authorities e. Release of deferred capital grants f. Income from intellectual property rights g. Other operating income |
0 0 0 0 0 0 |
|||
TOTAL OTHER INCOME |
0 |
|||
5 |
ENDOWMENT AND INVESTMENT INCOME |
|||
a. Transferred from specific endowments
b. Income from general endowment asset investments c. Income from investment of short-term funds d. Realisation of investments held as long-term funds e. Other interest receivable TOTAL ENDOWMENT AND INVESTMENT INCOME |
0 0 0 0 0 0 |
|||
6 |
TOTAL INCOME |
0 |
1. Table 5b provides a further analysis of the five main income headings in Table 1. The totals for each of the main income headings must be the same as those in the financial statements.
2. Teacher Training Agency (TTA) grants should be included under this Head.
3. ITT Training Bursaries should not be included (see paragraph 4 below).
4. Student support funding; Hardship fund and Fee Waiver fund should not be included in the income and expenditure account. Funding Council grant to reimburse the salary payments to PGCE (Post compulsory education) students and ITT Training Bursaries should also be treated as student support.
Sub-head 1a: Grants for HE provision (SHEFC grants for all provision)
Sub-head 1ai (Recurrent - Teaching)
5. Should contain the total grant (or main and associated grants) for teaching, including widening participation and tuition fee compensation, as shown in the annual grant letter or additional grant letter from the Funding Councils.
Sub-head 1aii (Recurrent - Research)
6. Should contain the total grant (or main and associated grants) for research as shown in the annual grant letter or additional grant letter from the Funding Councils. No distinction between the different components of research funding is required.
Sub-head 1aiii (Recurrent - Other including special funding)
7. Should include all other recurrent grants and grants to support special initiatives as stated in the annual grant letter or additional letters from the Funding Councils. Income relating to non-capitalised expenditure, for example Project Capital Allocation (PCA), JIF or SRIF should be included here.
Sub-head 1aiv (Release of deferred capital grants - Buildings)
8. Should include the release of deferred capital grants where capital funding (project or formula) has been applied to the purchase of an asset that has been capitalised. This should include grants from the JIF, SRIF and Strategic Development Fund (SDF). (The depreciation associated with these grants should be returned on Table 6 under Premises Sub-head 4f.)
Sub-head 1av (Release of deferred capital grants - Equipment)
9. Should include the release of deferred capital grants where Equipment grant (including grants from the JIF, JREI, SRIF, SDF, PCA and Centres for Excellence in Teaching and Learning) has been applied to the purchase of furniture or other assets that have been capitalised.
Sub-head 1b (Grants for Further Education provision)
10. Should include all Funding Council grants for the provision of Further Education (FE). Grants from HEFCs and FEFCs should be added together. This Sub-head does not apply to SHEFC funded institutions as they do not receive separately identified grants for non-advanced/FE provision.
11. This Head is automatically derived from Table 5a (Tuition fees and education grants and contracts analysed by domicile, mode, level and source).
12. The data returned under Heads a to d and f to h are automatically taken from Table 4 (Research grants and contracts - breakdown of income by cost centre).
13. Entries are required for Heads e i and e ii. Head e i should include all research grants and contracts income from the European Commission. Head e ii should include all research grants and contracts income from all other EU government bodies. The sum of Heads e i and e ii should equal the total of Column 5 (EU government bodies) on Table 4.
Sub-head 4a: Other services rendered
14. This Head should show all income in respect of services rendered to outside bodies, including the supply of goods and consultancies. Income from Integrated Graduate Development Schemes, European Social Fund Grants and Knowledge Transfer Partnerships should be included under this Head. Sub-heads 4ai and 4aii identify two particular purposes for this income. Sub-heads 4aiii to 4aviii analyse the remainder of this income by sources. Expenditure on the direct costs of all services rendered should be included under Sub-head 7a of Table 6.
Sub-head 4ai (Course validation fees)
15. Should include all validation fees for courses such as those run by other institutions.
Sub-head 4aii (Knowledge Transfer Partnerships)
16. Should include all income received in respect of the provision of Knowledge Transfer Partnerships irrespective of the source of the income.
Sub-head 4aiii (UK central government bodies/local authorities, health & hospital authorities)
17. Should include all non-research income from UK central government bodies, non-departmental public bodies, UK local authorities and UK health and hospital authorities, except any included under Head 2, or Sub-heads 4ai or 4aii. Income received for the funding of posts in clinical and non-clinical academic departments should not be included under this Sub-head, but should be included under Sub-head 4d.
Sub-head 4aiv (UK industry, commerce and public corporations)
18. Should include all non-research income for services rendered to industrial and commercial companies and public corporations operating in the UK. Income from Training and Enterprise Councils (TECs) and Local Enterprise Companies (LECs) should not be included under this Sub-head, but should be included under Sub-head 4aviii.
Sub-head 4av (EU government bodies)
19. Should include all non-research income from all government bodies operating in the EU, including the European Commission but excluding the UK. European Social Fund grants should be included under this Sub-head. ERASMUS grants should not be included under this Sub-head but should be included under Sub-head 4g.
Sub-head 4avi (EU other)
20. Should include all non-research income from all non-government bodies operating in the EU, excluding the UK.
Sub-head 4avii (Other overseas)
21. Should include all non-research income from bodies operating outside the EU.
Sub-head 4aviii (Other sources)
22. Should include all non-research income for services rendered not covered by Sub-heads 4ai to 4avii.
Sub-head 4b: Residences and catering operations (including conferences)
23. This should include the gross income from residences, catering and conference operations.
Sub-head 4c: Grants from local authorities
24. Grants from local authorities should be treated as capital or revenue according to the purpose to which the grant will be applied. Income released from deferred capital grants should be recorded under Sub-head 4e. All other grants should be treated as revenue and included under this Head, except in the case of research activities or for services rendered which should be included under Sub-heads 3c or 4aiii as appropriate.
Sub-head 4d: Income from health and hospital authorities
25. This should include income received from UK health or hospital authorities for the funding of any employees of the institution, including posts in academic teaching, except those relating to the provision of a service which should be recorded under Sub-head 4aiii, and except for research which should be included in Table 4.
Sub-head 4e: Release of deferred capital grants
26. An institution may receive a capital grant from a source other than a Funding Council to finance, or partly finance, the construction or acquisition of a fixed asset. Where the asset is capitalised, the grant should be included in a deferred credit account and released to the income and expenditure account over the useful economic life of the asset. The annual release from that deferred credit account should be included under this Sub-head. Where the asset is not capitalised, the grant should be included under this Sub-head in full, with the expenditure included within total expenditure under the appropriate Head. The treatment under this Sub-head is consistent with that in Sub-heads 1aiv and 1av above in respect of Funding Council capital grants.
Sub-head 4f: Income from intellectual property rights
27. This should include all income received from intellectual property rights such as licences and patents.
Sub-head 4g: Other operating income
28. This should include all other operating income not covered by Heads 4a to 4f, for example Trans-European Mobility Scheme for University Studies (TEMPUS) and ERASMUS grants.
Sub-head 5a (Transferred from specific endowments)
29. Should include the appropriate amount of the income from the investment of specific endowments necessary to match the expenditure incurred on the purpose for which the specific endowment was provided. Where capital is to be applied to match the expenditure incurred, the appropriate amount should be included under this Sub-head.
Sub-head 5b (Income from general endowment asset investments)
30. Should include the full amount of the income from the investment of general endowments, and the net surplus or deficit from the realisation or revaluation of general endowment asset investments. This includes the income earned from the capital of the endowment whether arising from the interest or dividends on investments, bank interest or rents from real property.
Sub-head 5c (Income from investment of short-term funds)
31. Should include interest receivable on, and the net surplus or deficit from the realisation or revaluation of, short-term investments. The surplus or deficit on the revaluation of long-term investments should be included under Sub-head 12i of Table 2, as appropriate and in accordance with Accounting for Investments (paragraph 3.19 of the SORP).
Sub-head 5d (Realisation of investments held as long-term funds)
32. Should include the surplus or deficit on the realisation of investments held as long-term funds.
Sub-head 5e (Other interest receivable)
33. Should include all other interest received or receivable.
34. This Head is automatically calculated and the figure is linked directly into Table 1.
Table 6: Expenditure by Activity | c1 | c2 | c3 | c4 | c5 | c6 | c7 | ||
STAFF |
OTHER |
||||||||
ACTIVITY | Academic £000s |
Other £000s |
TOTAL £000s | Other operating expenses £000s |
Depreciation £000s |
Interest payable £000s |
TOTAL EXPEND £000s |
||
1 | ACADEMIC DEPARTMENTS | ||||||||
1 Clinical medicine | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
2 Clinical dentistry | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
3 Veterinary science | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
4 Anatomy & physiology | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
5 Nursing & paramedical studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
6 Health & community studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
7 Psychology & behavioural sciences | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
8 Pharmacy | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
9 Pharmacology | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
10 Biosciences | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
11 Chemistry | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
12 Physics | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
13 Agriculture & forestry | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
14 Earth, marine & environmental sciences | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
15 General sciences | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
16 General engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
17 Chemical engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
18 Mineral, metallurgy & materials engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
19 Civil engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
20 Electrical, electronic & computer engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
21 Mechanical, aero & production engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
22 Other technologies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
23 Architecture, built environment & planning | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
24 Mathematics | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
25 Information technology & systems sciences | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
26 Catering & hospitality management | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
27 Business & management studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
28 Geography | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
29 Social studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
30 Librarianship, communication & media studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
31 Language based studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
32 Humanities | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
33 Design & creative arts | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
34 Education | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
35 French, Spanish & German modern languages | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
36 Other modern languages | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
37 Archaeology | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
38 Sports science & leisure studies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
39 Computer software engineering | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
41 Continuing education | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
TOTAL ACADEMIC DEPARTMENTS | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
2 | ACADEMIC SERVICES | ||||||||
51 Central libraries & information services | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
52 Central computer & computer networks | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
53 Other academic services | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
TOTAL ACADEMIC SERVICES | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
3 | ADMINISTRATION AND CENTRAL SERVICES | ||||||||
54a Central administration & services | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
54b General educational expenditure | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
55 Staff & student facilities | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
TOTAL ADMINISTRATION AND CENTRAL SERVICES | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
4 | PREMISES | ||||||||
a. Rates | ///////////// | ///////////// | ///////////// | 0 | ///////////// | ///////////// | 0 | ||
b. Rents | ///////////// | ///////////// | ///////////// | 0 | ///////////// | ///////////// | 0 | ||
c. Energy, water & sewerage | ///////////// | 0 | 0 | 0 | ///////////// | ///////////// | 0 | ||
d. Repairs & maintenance | ///////////// | 0 | 0 | 0 | ///////////// | ///////////// | 0 | ||
e. Long-term maintenance provision charge | ///////////// | ///////////// | ///////////// | 0 | ///////////// | ///////////// | 0 | ||
f. Depreciation, excluding residences & catering | ///////////// | ///////////// | ///////////// | ///////////// | 0 | ///////////// | 0 | ||
g. Other expenditure | ///////////// | 0 | 0 | 0 | ///////////// | 0 | 0 | ||
TOTAL PREMISES | ///////////// | 0 | 0 | 0 | 0 | 0 | 0 | ||
5 | RESIDENCES AND CATERING OPERATIONS | ///////////// | 0 | 0 | 0 | 0 | 0 | 0 | |
6 | RESEARCH GRANTS AND CONTRACTS | ||||||||
a. OST research councils | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
b. UK-based charities | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
c. UK cent gov't/local, health & hospital auth | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
d. UK industry, commerce, public corps | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
e. EU government bodies | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
f. EU other | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
g. Other overseas | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
h. Other sources | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
TOTAL RESEARCH GRANTS AND CONTRACTS | 0 | 0 | 0 | 0 | 0 | ///////////// | 0 | ||
7 | OTHER EXPENDITURE | ||||||||
a. Other services rendered | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
b. Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
TOTAL OTHER EXPENDITURE | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
8 | TOTAL EXPENDITURE | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
1. Table 6 provides a further analysis of the four main expenditure headings in Table 1. The totals for each of the main expenditure headings must be the same as those in the financial statements.
2. Costs should be returned in the appropriate column. The columns are:
3. Staff costs should cover all staff for whom the institution is liable to pay Class 1 National Insurance contributions and/or who have a contract of employment with the institution. This should include any redundancy or restructuring payments (where they are not treated as exceptional items), which should be returned under Sub-head 7b. The pay of departmental administrators and of other non-teaching staff employed in academic departments should be included under Head 1; where they are shared between a number of departments, the cost should be allocated on a basis that equates to the effort input to each department. Payments to non-contracted staff or individuals should be included in other operating expenses.
Column 1 (Academic)
4. Should include under Head 1 costs in respect of academic professionals, paid from within the budgets of academic departments and allocated to the appropriate cost centre. The costs of academic staff in non-academic departments should be included under Heads 2 to 7, as appropriate.
Academic professionals (Standard Occupational Classification Group 2A) are those staff responsible for planning, directing and undertaking academic teaching and research within Higher Education Institutions. All academic staff are classified to this group regardless of their discipline (e.g. science, engineering, social sciences, humanities, languages). This group should also include medical practitioners, dentists, veterinarians and other health care professionals who undertake lecturing or research activities within higher education institutions. Workers in this group fall under one of the following categories:
2A (I) Vice-Chancellors, Deans and Academic Directors
2A (II) Lecturers, Tutors and Teaching Assistants
2A (II) Researchers
Column 2 (Other)
5. Should include under Head 1 the costs of all other staff paid from within the budgets of academic departments and allocated to the appropriate cost centre. The costs of other staff in non-academic departments should be included under Heads 2 to 7, as appropriate.
Column 3 (Total staff)
6. This is the total of Columns 1 and 2 and is automatically calculated.
Column 4 (Other operating expenses)
7. Should be allocated to academic department cost centres under Head 1 or to the non-departmental Heads according to where these costs are incurred. The costs included should be all other non-staff costs incurred, (except for depreciation and interest payable, which are shown separately), including payments to non-contracted staff or individuals. Equipment that has not been capitalised should be recorded under this column against the appropriate cost centre. Also expenditure on maintenance contracts should be included under this column. Where costs that occur centrally are charged to departments, e.g. telephone costs, they should be included in academic departmental expenditure under the appropriate cost centre. If not split by cost centre, the total should be included under Head 3 Sub-head 3.54a (Central administration and services). Other operating expenses on residential, catering and conference operations should be shown against Head 5.
Column 5 (Depreciation)
8. Depreciation on capitalised equipment should be recorded according to where the assets being depreciated are located:
It is not necessary to apportion the depreciation for 'central' equipment over the cost centres.
9. Depreciation on buildings used other than for residential, catering and conference operations should be recorded under Sub-head 4f. This Sub-head should include depreciation relating to embedded accommodation in hospitals involving clinical and pre-clinical departments, and buildings funded from JIF/SRIF grants.
10. Depreciation on all assets employed on residential, catering and conference operations should be shown against Head 5.
11. Depreciation which cannot be allocated to any of the Heads above should be recorded under Sub-head 7b.
Column 6 (Interest payable)
12. Should be recorded under four Heads only:
Column 7 (Total expenditure)
13. This is the total of Columns 3, 4, 5 and 6 and is automatically calculated.
14. This Head should cover all expenditure directly incurred by or on behalf of academic departments, including departments of Continuing Education and expenditure incurred in connection with special and short courses, which is not reimbursable by Research Councils or other bodies in respect of work carried out on their behalf.
15. Sub-heads 01 to 39 refer to departmental cost centres providing postgraduate, undergraduate and any further education award or credit bearing courses. Where these departments also run Continuing Education courses, expenditure on these courses should be attributed to the parent departmental cost centre rather than the Continuing Education cost centre.
16. Sub-head 41 should cover expenditure on Continuing Education courses by separate Departments of Continuing Education or Extra-Mural Studies on Continuing Education courses, including those former Responsible Body courses.
17. Head 1 should cover, inter alia:
a. Payment to other institutions in respect of the teaching of students who are principally registered at the reporting institution (for example, if some of the teaching of a course is "sub-contracted" to another institution, or if a "franchising" arrangement involves such payments).
b. Expenditure from Research Council grants in respect of Research Training Support Grants (RTSGs) for the training of postgraduate research students, including bench fees and CASE awards.
c. The cost of departmental museums and observatories which are housed in a teaching department.
d. Expenditure on departmental computers and that incurred by departments for the use of computers outside the institution.
e. Expenditure on animal houses and similar units associated with particular departments, if necessary with apportionment between department groups concerned.
Expenditure on departmental libraries should, however, be excluded and appear instead under Sub-head 2.51 (Central libraries and information services). Expenditure on conferences organised by academic departments should be excluded from this head and included under Head 5.
18. This Head should show expenditure incurred on centralised academic services such as the library, learning resource centres, central computers, etc.
Sub-head 2.51 (Central libraries and information services)
19. Should cover expenditure on all libraries and learning resource centres (central and departmental). Expenditure on binderies; audio-visual aids; television; slide and tape production; e-learning production; photography; language centres, etc. should be included under this Sub-head.
Sub-head 2.52 (Central computer and computer networks)
20. Should show gross recurrent expenditure (including that from Joint Information Systems Committee (JISC) grants) in respect of CENTRAL non-administrative non-library institutional computers. It should exclude direct costs of central computer services for outside bodies. It should include maintenance costs, operating costs, materials costs and the pay of staff involved in managing and running the installation(s) but exclude the pay of staff involved in the teaching and research of academic subjects such as computer science.
21. Recurrent expenditure on departmental computers or by departments on computers in other institutions, should not be covered by this Sub-head but instead should be included under Head 1. The running costs of administrative computers and charges for the administrative use of a central computer should be shown, wherever possible, under Sub-head 3.54a and not here.
Sub-head 2.53 (Other academic services)
22. Should cover expenditure on museums, galleries and observatories, except those run by academic departments and included in Head 1; expenditure on any other general academic services not covered above, e.g. radiation protection, international liaison office and industrial liaison. If teaching is carried out by an academic services unit these teaching activities should not be included under this Sub-head but should be included under the appropriate academic department under Head 1.
23. This Head should include expenditure incurred on central administration, general educational expenditure and staff and student facilities and amenities. It should not include the cost of departmental administration which should be covered by Head 1, nor expenditure on premises, including estates maintenance and administrative staff, which should be shown under Head 4.
Sub-head 3.54a (Central administration and services)
24. Should include the costs of central administrative staff and such payments to Heads of Institutions, Professors, Deans, Tutors, Faculty Officers and the like as are made in respect of central (as distinct from departmental) administrative work.
25. The running costs of an administrative computer should be shown under this Head, as should the charges for the administrative use of a central computer.
26. Other expenditure covered by this Head should include that associated with the following unless charged to the relevant cost centre:
a. Public relations
b. Advertising, of and recruitment to, all vacancies
c. Removal expenses of all staff
d. Publications, excluding educational publications
e. Rating or council tax advisers
f. Security of wages
g. Bank charges, excluding interest (which should be shown under Head 7)
h. Calendar, prospectuses, regulations etc.
i. General advertising
j. Other costs of faculty offices in respect of central administrative work
k. Legal and audit fees
l. Internal audit
m. Superannuation management (including where outsourced)
n. Postage where centrally charged
o. Expenses of Head of Institution
p. General insurance costs not included elsewhere
q. Telephone costs (calls, rental and non-capitalised equipment) where centrally charged.
Sub-head 3.54b (General educational expenditure)
27. This Sub-head should include expenditure incurred on:
a. Examinations (including external examiners, printing etc.)
b. Fellowships, scholarships, bursaries and prizes
c. Fee remission
d. Provisions for bad debts in respect of unpaid fees (If, however, the teaching service has not been provided, then the fees written off should instead be shown as a reduction in income against the appropriate Head in Table 5a.)
e. Educational publications
f. Public lectures, concerts and exhibitions
g. Subscriptions and contributions to learned societies and similar bodies
h. Contributions to representative bodies and agencies
i. Works of art
j. Contributions to the Institution's Press
k. Research projects not returned under other Heads
l. Explorations and expeditions
m. Institution representation at conferences, seminars, etc.
n. Administration of nondepartmental Arts Centres, Theatres, etc. excluding expenditure appropriate to Head 5
o. Widening participation activity, including schools liaison, Outreach programmes, Summer schools etc.
p. Student recruitment costs (home and overseas).
Sub-head 3.55 (Staff and student facilities)
28. Should cover the expenditure incurred on the provision of facilities and amenities for the use of students and/or staff including:
a. Careers Advisory Services (where staff involved have more than one function, an appropriate apportionment of pay should be made)
b. Grants made to student societies, including additional subventions to student unions for specific purposes
c. That proportion of the emoluments of wardens of halls of residence in respect of all duties performed in that role
d. Accommodation Services (where staff involved have more than one function, an appropriate apportionment of pay should be made)
e. Health Services
f. Athletic and sporting facilities except maintenance
g. Transport of staff and students between colleges sites, etc.
h. The Officer Training Corps (OTC) and the Air and Naval Squadrons
i. Chaplaincy Centres
j. Student counselling
k. Crèches
l. Expenditure on staff and student amenities and facilities not covered above.
29. It should not cover any expenditure on physical education as an academic subject which should be shown under Head 1. Income received for the use of athletic facilities should be shown under Sub-head 4g of Table 5b. Maintenance of sports premises should not be included under this Sub-head, but should be included under Head 4.
30. This Head should show all expenditure incurred (whether centrally or departmentally) on the management of premises (including academic buildings, central academic services, art centres, institution's health service premises, pavilions, sports buildings, etc) and on roads and grounds except residences and catering (which should be covered by Head 5). Staff concerned with building maintenance, including estates administrative staff, should be included under this Head. Gross expenditure on the maintenance of premises which appears in operational accounts such as those concerned with the running of halls of residence, catering operations and other student accommodation, should be excluded from Head 4. Payments to medical authorities should be included under the appropriate Sub-head.
Sub-head 4a (Rates)
31. Should show expenditure on the uniform business rate charged by local authorities. Water rates, however, should be shown under Sub-head 4c.
Sub-head 4b (Rents)
32. Should include all payments made for the rental of premises.
Sub-head 4c (Energy, water and sewerage)
33. Should include only recurrent costs, including the cost of fuel, gas, electricity, water and sewerage. The cost of maintenance or replacement of equipment should be excluded and appear instead under Sub-head 4g.
Sub-head 4d (Repairs and maintenance)
34. Should record the expenditure incurred on the maintenance of premises, including the pay of staff involved. It covers expenditure to keep existing premises in good repair, and to replace or maintain existing systems.
Sub-head 4e (Maintenance provision charge)
35. Any charge to (or release from) a maintenance provision should comply with FRS 12. Provisions are still permissible where there is a legal or constructive and quantifiable liability.
36. Where no such obligation exists, a provision cannot be created and the expenditure should be returned under Head 4d (Repairs and maintenance), unless it is capitalised.
Sub-head 4f (Depreciation, excluding residences & catering)
37. Should include the depreciation of all buildings except residential, catering and conference buildings.
Sub-head 4g (Other expenditure)
38. Should cover expenditure on premises not covered by Sub-heads 4a to 4f. This Sub-head should include the cost of insuring all premises and their contents. In addition, the cost of cleaning (i.e. salaries, wages and materials, and payments in respect of contract cleaning) and the cost of portering and security services should be included under this Sub-head.
39. This Head should show the gross expenditure incurred in providing the residence, catering and any conference operations, including the cost of maintenance of residential and catering premises, salaries and any other identifiable costs relating to these operations. The depreciation costs and financing costs of these operations should be included under the depreciation and interest payable columns within this Head. The long-term maintenance provision charge for residences and catering operations should be returned under the 'other operating expenses' column.
40. This Head should provide a total of the direct costs attributed to research grants and contracts with appropriate analysis between the sources of income as defined in the column definitions in Table 4. The total expenditure should be the same as that recorded in the financial statements. Expenditure should be analysed across the seven columns of staff and other costs.
Sub-head 7a (Other services rendered)
41. Should provide a total of the direct costs attributed to other services rendered. Expenditure should be analysed across the seven columns of staff and other costs.
Sub-head 7b (Other)
42. Should include all expenditure not covered by other expenditure Heads.
43. This Head is automatically calculated and the figures link directly into Table 1.
Table 7: Capital Expenditure | SOURCES OF FUNDS | |||||||
1 TOTAL ACTUAL SPEND £000s |
2 FUNDING COUNCIL GRANTS £000s |
3 RETAINED PROCEEDS OF SALES £000s |
4 INTERNAL FUNDS £000s |
5 LOANS £000s |
6 OTHER EXTERNAL SOURCES £000s |
|||
1 | RESIDENCES AND CATERING OPERATIONS | |||||||
|
0 0 0 |
0 0 0 |
0 0 0 |
0 0 0 |
0 0 0 |
0 0 0 |
||
2 | OTHER OPERATIONS | |||||||
|
0 0 0 |
0 0 0 |
0 0 0 |
0 0 0 |
0 0 0 |
0 0 0 |
||
3 | TOTAL CAPITAL EXPENDITURE | 0 | 0 | 0 | 0 | 0 | 0 |
1. Capital expenditure covers all expenditure which increases the value of an institution's (or a subsidiary undertaking's) fixed assets, including the purchase of land, buildings, and those items of equipment which are included in the institution's register of fixed assets and shown in the balance sheet. The capital expenditure should thus be consistent with the additions to fixed assets shown in a note to the balance sheet.
2. Capital expenditure should include fees and irrecoverable VAT.
Sub-head 1a (Major works)
3. Should show project capital expenditure incurred on residences, catering and conference land and building projects where the overall costs including fees and VAT are £3m or over.
Sub-head 1b (Minor works)
4. Should show project capital expenditure incurred on residences, catering and conference land and building projects where the overall costs including fees and VAT are below £3m.
Sub-head 1c (Equipment)
5. Should show capital expenditure incurred on the purchase of equipment within residences, catering and conference operations which are included in the institution's register of fixed assets as shown in the balance sheet.
Sub-head 2a (Major works)
6. Should show project capital expenditure incurred on non-residential, non-catering and non-conference land and building projects where the overall costs including fees and VAT are £3m or over.
Sub-head 2b (Minor works)
7. Should show project capital expenditure incurred on non-residential, non-catering and non-conference land and building projects where the overall costs including fees and VAT are below £3m.
Sub-head 2c (Equipment)
8. Should show capital expenditure incurred on the purchase of equipment within non-residential, non-catering and non-conference operations which are included in the institution's register of fixed assets as shown in the balance sheet.
9. This is automatically calculated and is the sum of Heads 1 and 2.
10. The sources of funding (represented by columns in the table) are:
Column 1 (Total actual spend)
Is the sum of Columns 2 to 6 and is automatically calculated.
Column 2 (Funding Council grants)
Should represent project grants or estate formula funds or Minor Works Grants used to provide assets which have been capitalised.
Column 3 (Retained proceeds of sales)
Should show the contribution from proceeds of sales of exchequer funded properties after surrendering the appropriate amount to the Treasury.
Column 4 (Internal funds)
Should show the amount of internal funds utilised to finance expenditure contained in Column 1.
Column 5 (Loans)
Should include all sums borrowed from external sources to fund expenditure in Column 1.
Column 6 (Other external sources)
Should include amounts provided as bequests, donations or all other grants which have been utilised to finance expenditure in Column 1.