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Collection Governance code of practice: supply-side

Please note, the Collection Governance pages are still available for your reference but the consultation has now been closed. Please refer to the Codes of practice in the Data Landscape Steering Group for the most up-to-date information on data governance.

This code of practice (CoP) is very similar to the existing Code of Practice for HE Data Collections published on the HESA web site. Changes are marked up in underlined bold. Supply-side is defined as anybody in the HE sector providing data to one or more data collectors – usually an HE provider.

Supply-side providers have a regulatory, academic or commercial requirement to return data in response to legitimate demand.

Therefore, the principles are interpreted in this way:

Honesty. Data should genuinely reflect the characteristics, events and objects being reported on, to the best of the HE provider’s ability. Processes and systems to collect, prepare and submit data should be designed to enable this. Providers should be transparent in all discussions of the data, and not withhold information that bears on their accuracy or interpretation. HESA, or the relevant demand-side body, should be informed promptly if errors are found after data has been submitted.

Impartiality. Data should be collected, prepared and submitted with impartiality and objectivity. This process should not ever be influenced by organisational, political or personal interests. HEPs should implement controls to ensure that those dealing with data collections are protected from such interests.

Rigour. Data should be collected, prepared and submitted using repeatable and documented processes that can withstand scrutiny. When processes change, records should be kept of previous versions. Estimates and assumptions should be defensible, evidence-based and documented, and the effect on the data tested. Assumptions and estimates should be reviewed regularly.