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Data Futures resources

Welcome to the Data Futures resources page, below are toolkits and documentation for each stakeholder group. If you have additional queries please contact us.

Please do join the Data Futures JISCMail group for updates and milestone announcements.

HE Provider: supply side

Coding manual (Data Futures)

Version 1.0.0 of the Coding manual (Data Futures) is now available and includes the following outputs:

  • Introduction
  • Data protection guidance
  • Coverage
  • Data dictionary
  • Physical data model
  • XSD - one XSD replaces previous three XSD

Click through to the Coding manual (Data Futures) 

High level changes since collection design

The following document identifies entities/fields that have been added or removed since the previous publication of the Data dictionary. This document provides a broad overview at the entity/field level rather than detailed specification changes.

In some examples, the names of fields/entities have changed slightly without changing the meaning. In such cases, we have not marked these as changes.

We have separated the ‘Person Characteristic’ entity into individual entities per characteristic to provide technical simplicity in both collection and maintenance. This solution will also allow for changes across time to be identified to comply with GDPR requirements.

High level changes to entities/fields

Material still to come

The following material is still being developed and will be included in the Coding manual (Data Futures) during the Alpha phase:

  • Collection schedule

  • Scenarios - example data journeys indicating the treatment of student and course use-cases.

  • Guidance - at Field/Entity level.

  • Quality rules - Including WHEN…THEN statements and tolerances by Reference period.

  • In-scope dates - and more detail on the treatment of out-of-scope data.

  • Derived fields - detailed specifications.

  • Credibility reports - wireframes, details.

Key concepts

The following new and important concepts are essential to the operation of the in-year system and are explained in detail in Key concepts:

  • The scope of the Data Futures collection
  • In-year collection
  • Reference periods
  • Sign-off
  • Dissemination point
  • In-scope periods
  • Quality assurance

Click through to learn more about the key concepts

A PowerPoint presentation of this information is also available to use when presenting to internal teams and colleagues; please use the slides as you find useful.

PowerPoint: Data Futures key concepts 

If you have any queries or requests for additional content to be considered, please email us.

Data Futures videos

As the Data Futures programme develops this section will be populated with videos that communicate key concepts and important Data Futures news. Each will be embedded into a PowerPoint slide, and the HTML and URL code provided. Please use these videos to help explain key processes and concepts to internal teams and colleagues.

  1. Rob Phillpotts (Programme Director (Data Futures)) discusses what the end of Detailed design means for organisations:

PowerPoint Slide - Detailed design video 

Data Futures webinars

To help introduce and explain the new Data Futures process further, a series of webinars have been arranged to offer you a chance to learn more and ask questions during the live Q&A at the end. Below are the recordings from these webinars:

8th November: Introduction to key concepts

 

This webinar, led by Dan Cook (Head of Data Policy and Development), introduces the key concepts that are essential to the operation of the Data Futures in-year system.

Find out more about the key concepts

 

Glossary

A Glossary of key terms has been created to use alongside the Coding manual (Data Futures).

If you have any queries over the terms used or requests for additional words to be considered, please email us.

Click through to the Glossary

Frequently asked questions

Frequently asked questions answers common queries that may arise about the Data Futures process and directs you to further resources that support the new Coding manual (Data Futures).

If you have any questions which are not answered by the FAQ please contact Liaison by email: [email protected], or phone: +44 (0)1242 211144.

Frequently asked questions

Collection design: quality assurance

The approach that will be taken to quality assurance is still being developed. More detail regarding this will be released during the Alpha phase.

Quality assurance: approach has been updated to include FAQ and more information on the vision for QA for future collection systems:

Quality assurance: approach

Page information: updated 30 May 2017

The QA implementation page has not changed from Collection design V3, and can be found by clicking below:

Quality assurance: implementation

Page information: V3 published 9 February 2017

Collection design: derived fields

The derived fields specification is still being developed. More detail regarding this will be released during the Alpha phase.

The outline derived field specification is still at V3 so should still be considered as ‘indicative content’. When an update is available, it will be posted here, and update notified via the Data Futures JISCMail group.

Collection design: derived fields

Page information: V3, published 9 February 2017

Data Customer: demand side

Collection design: quality assurance

The approach that will be taken to quality assurance is still being developed. More detail regarding this will be released during the Alpha phase.

Quality assurance: approach has been updated to include FAQ and more information on the vision for QA for future collection systems:

Quality assurance: approach

Page information: updated 30 May 2017

The QA implementation page has not changed from Collection design V3, and can be found by clicking below:

Quality assurance: implementation

Page information: V3 published 9 February 2017

Data Futures presentation

Data Futures toolkit

We have created a PowerPoint presentation to use when presenting to internal teams and colleagues; please use the slides as you find useful.

If you have any queries or requests for additional content to be considered, please email us.

Version 1.0, published 31 August 2017

Data Futures presentation

Please do join the Data Futures JISCMail group for programme milestones and updates.

Data Futures conference

Data Futures conference

Please find below PDFs of all of the presentations given at the Data Futures conference on 5 July, 2017:

Data in HE: a view from both sides Professor Steve Egan, University of Bath

Data Futures: delivering lasting benefits in the HE landscape Rob Phillpotts, Programme Director (Data Futures) – HESA

The implications of Data Futures and the value of being Data Capable Andy Youell, Director of Data Policy & Governance - HESA

What, when and how: the realities of in-year collection Dan Cook, Head of Data policy & Development – HESA

Data Futures: a Senior Manager perspective Dr John Hogan, Registrar - University of Newcastle

Getting ready Data Futures ready: the alternative provider perspective Shaun Briggs, Data Returns Officer - Kaplan Open Learning and Heidi Wright, Registrar – Nazarene Theological College

Data present and how to get to data future Dave Shepherd, Operations Director – Civica and Steve Longshaw, Programme Manager - Civica