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Glossary

Welcome to the Graduate Outcomes Glossary.

Please use this alongside the Graduate Outcomes Contact Details record 2017/18 and Graduate Outcomes innovation pages to clarify unfamiliar terms.

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Base population: All the graduates that are within the population calculated from the relevant student collection. This identifies all graduated who are eligible to complete the survey in the relevant cohort.

Brand guidelines: The guidelines underpinning all promotional activity relating to the survey.

Census week: A census week replaces a census date (as used in DLHE and LDLHE). The census week is the first week of the contact period.

Cogs: These are the statuses identified for each graduate in the provider portal progress bar.

Cohort: Graduates are split equally across the year into four cohorts which regulate when a graduate will be surveyed. There will be four surveys (one of each cohort) carried out per year: A (August-October), B (November-January), C (February-April), and D (May-July) - in each case these are inclusive of the months referred to. The cohort a graduate is assigned to relates to the date the graduate completes their course.

Completion period: The period when the relevant graduate completes their studies. The date of completion determines which cohort the graduate falls into.

Contact period: A period of time during which the contractor may contact a graduate. There are four contact periods in a year. The contact period assigned to a graduate is determined by which cohort they sit in. There are four contact periods in a year: A (December-February), B (March-May), C (June-August), and D (September-October) - in each case these are inclusive of the months referred to.

Core questions: The questions forming the core of the survey and which are to be asked of all graduates (depending upon routing).

Engagement plan: This plan gives providers an overview of activities completed per week of the fieldwork period, per cohort.

Engagement strategy: The strategy the HESA will use to secure responses to the survey.

Exhausted: Where contact details have been used but are invalid (emails bounce or telephone numbers fail).

Full response: A survey response where all the questions requiring a response have been completed and are populated with a valid answer.

Graduate Outcomes steering group: A group that has been established to advise HESA through the implementation phase of the Graduate Outcomes survey, and into business as usual. It comprises of representatives from HESA and the contractor, the funding bodies, and other stakeholders for the services.

Graduate Outcomes survey: This is the name of the survey. When referring to the record, the survey or the data collected by the record, capitalise Graduate Outcomes. If you are referring to general data, use lower case. Arolwg Hynt Graddedigion is the Welsh version. We do not foresee a need to shorten Graduate Outcomes, and so we are not going to introduce a new acronym. Where a shortening is absolutely necessary, it should be sufficient to use just ‘the record’, ‘the ‘survey’, or ‘the data’. If clarity is needed, use ‘outcomes’ e.g. We return data to the Student, Staff and Graduate Outcomes streams.The outcomes data is returned four times a year.

National communications plan: The plan the HESA will create to raise the profile of the survey. This includes a website, social media presence and an additional suite of materials for providers.

Non-surveyable: Graduates recorded as Graduate.GRADSTATUS 01 (deceased) or 03 (serious illness).

Opt-in question banks: Paid-for banks of questions that can be opted in to by one or more providers, statutory customers or public purpose customers.

Partial response: A survey response which does not have all the questions specified as requiring a valid response completed.

Progress bar: This is located across the ‘Contact details’ tab within the provider portal and informs the provider of the status of their survey collection.

Provider portal: The provider portal has been created in-house by HESA to enable each provider to feed intelligence to us. The HESA Identity System (IDS) enables users to access the portal. Users are assigned IDS roles and each role has different access rights within the portal. The provider can also personalise aspects of their Graduate Outcomes survey using this portal. View the provider portal user guide

Provider questions: Paid-for questions which providers ask the contractor to include in the survey and which align with the provider terms and conditions. These questions appear in a separate section of the survey and cannot be included within the core or opt-in question sections.

Surveyable population: This is the base population minus graduates who are recorded as Graduate.GRADSTATUS 01 or 03 (where contact details are not required).

Survey platform: The online platform which houses the online survey provided by Confirmit.

Survey year: The twelve month period running from 1 December to 30 November. There are four contact periods per survey year.