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Assessment data

This page contains details of the change request received to include Assessment data in the Student record. This request has come from the General Medical Council (GMC) and is being considered for collection from 2020/21.  

The consultation

The consultation on collecting General Medical Council (GMC) Assessment data in the Student record is now live. This includes questions intended to give us a better understanding of what data providers currently hold in their systems and also an opportunity for providers to comment on the implementation of the new proposal.

GMC assessment data consultation: give us your views

Consultation: supporting documents

We will only be accepting online responses; we have attached a PDF of the consultation text for your reference and this is also available within the consultation platform.

Download PDF of the consultation text

As part of the consultation we would like providers to consider the proposal of making the return via Student record system. Full details of the proposal and reasons behind the change are available in the Medical school assessment data collection – consultation paper:

Download Medical school assessment data collection - consultation paper

You will need to complete a burden assessment as part of your response. A PDF of the burden assessment is available within the consultation and below for reference:

Download burden assessment PDF

Consultation: cross-organisational responses

To enable cross-organisational response, the ‘save later’ option allows multiple users from one organisation to engage with the consultation. Once you click the ‘save later’ option you will receive a unique link.

Please ensure that you read all of the information supplied in each section before answering the questions.

Once the required questions have been completed, a ‘Finish’ button will appear at the bottom of the consultation. Pressing this will complete the consultation and send your responses for analysis. Please do not click through to finish until you are satisfied with all of your answers.
On completion, a copy of your responses will be generated as a PDF and sent to the email provided.

Please make sure your response is considered by both medical school and Student record returns staff. 
 

Background to the consultation

The HESA Assessment data paper explains the proposal in more detail and formed the basis for discussion at the workshops in May and June:

Download HESA Assessment data paper (PDF)

A copy of the HESA/GMC presentation given at the workshops is also available:

Download HESA/GMC presentation

Timeline

May/June 2019 Provider workshops
July 2019 Online consultation
September 2019

Finalise specification/announce changes

August 2020 Data Collection for Academic year 2020/21 begins

Progress to date

12 June 2019: Manchester workshop 

3 June 2019: London workshop 

29 May 2019: Cheltenham workshop

20 May 2019: Edinburgh workshop  

2 May 2019: HESA attended Medical Schools Council (MSC) Assessment Alliance to present initial idea and promote the upcoming workshops. Presentation available for reference below:

Download HESA/GMC MSC Assessment Alliance presentation

12 April 2019: Email sent to inform providers of the upcoming consultation workshops

FAQs

Assessment data in Student record

We are concerned that our data could be misunderstood or misinterpreted by UKMED researchers 

UKMED has rigorous governance processes to ensure quality outputs are produced from UKMED data.  Applications with poor research questions, methodologies, or analyses will be picked up and rejected by the Research Subgroup.  Research projects are reviewed and require approval from the Advisory Board before they are released for publication.  For more information please go to www.ukmed.ac.uk.

We are concerned that UKMED projects using HESA data would require ethics approval

The Medical Schools Council agreed that all approved applications for research projects using data exclusively held by UKMED meet the criteria for a blanket exemption from the need to apply for ethics approval that would be recognised by ethics committees relevant to the UK medical schools. A letter was written from QMUL Ethics of Research Committee on behalf of all UK medical schools to confirm ethics exemption. Please see UKMED FAQ for further information.

We are concerned that students will not be comfortable with UKMED having access to their assessment data from their medical school

Data protection and privacy considerations have been at the heart of UKMED’s development and the bodies involved take their safeguarding of information extremely seriously. The legislation states that the GMC who is the data controller for UKMED must carry out its activities proportionately and use personal data fairly. For this reason, when a doctor or student provides their information to one of the organisations which contributes to UKMED, they are told what that data will be used for, including research of this kind. Each contributing organisation has a privacy notice which indicates that data sharing may take place. 

How the data will not be used:

  • Decisions about individuals - Data are held in UKMED for research purposes only. Doctors’ information cannot be used to make decisions that could impact on their career, positively or negatively.
  • Identifying individuals - UKMED does not provide any identifiable data to potential employers, and data are not used to monitor or make decisions about individual doctors. Only anonymised data are shared with approved academic researchers under the terms of a strict contract in a Safe Haven to prevent attempts at re-identification.

We are committed to transparency in the operation of UKMED. Doctors can find out more about the way UKMED is run on the website, including details of the process for accessing research datasets. The BMA represents the interests of medical students and doctors on the UKMED development group. 

We hope that medical students and trainees recognise the need for an evidence-based approach to medical education. UKMED facilitates this without infringing on privacy.

We have assessment data for students on our non-UK campus do we need to return these cases to HESA?

No, students based on courses run outside of the UK are not included in the extract HESA provide to the GMC.

Could the column STUDENTSCORE include non-numeric values such as a university grading scheme?

We can design a table that accommodates string and numeric values.  The ASSESSMENT table could include a column call STUDENTSCORE_DESC which would describe the format of the STUDENTSCORE.

Would this proposal request retrospective data as well?

No, the data required will be for the collection year only.

At which reference period would assessment data be returned?

The 3rd reference period is likely to be the most appropriate, though we are still looking at how this would work in practice.