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HESA Subscription - FAQ

Why does an English Approved (fee cap) provider have a higher per-provider fee to pay than a Scottish provider involved in more collections?

The total cost of data collection, assurance and dissemination is higher in England than in Scotland. The main reason for this is that cost drivers are more closely linked to provider numbers than student numbers. England has a much higher number of providers than the rest of the UK, making the costs higher for England than for other nations.

Why has my February-July period invoice changed compared to the previous August-January period invoice?

  • New student and graduate numbers are used to reflect those from the most recent completed academic year that are available. Invoices for the C20071 collection reflect student numbers from 2020/21. As student numbers for English and Northern Irish Further Education Colleges are not yet available to HESA, we will use student numbers from 2019/20. These numbers are then used for both February-July and August-January periods. 
  • New per-student fees are calculated for each UK nation for each 6-month period to cover HESA’s anticipated costs.
  • New Graduate Outcomes per-graduate and fixed fees are calculated for each UK nation for each year of the survey. These are then used for both February-July and August-January periods, noting that 40% of the annual total is invoiced for the February-July period and 60% for the August-January period to align with the timing of costs incurred by HESA.
  • Where not mandated by a statutory authority, optional services, such as the Estates Management Record (EMR) and the reporting of Staff outside the statutory coverage of the Staff Record (SOSR), are invoiced in February for the 12-month period from February to January.
  • Some services are invoiced only in the August-January period as described below (Heidi Plus, Graduate Outcomes opt-in question banks etc.)

Why has my August-January period invoice changed compared to the previous February-July period invoice?

  • New per-student fees are calculated for each UK nation for each 6-month period to cover HESA’s anticipated costs.
  • 60% of the Graduate Outcomes annual per-graduate and fixed fees are invoiced in the August-January period and 40% in the February-July period.
  • Where not mandated by a statutory authority, Graduate Outcomes opt-in question banks are invoiced only in the August-January period; however, surveys operate throughout the 12-month year from February-January. 
  • Heidi Plus fees are invoiced only in the August-January period for providers in Scotland, Wales and Northern Ireland.
  • Some services are invoiced only in the February-July period as described above (EMR, SOSR, etc.