HESA Student record 2011/12
HESA Student record 2011/12Revision history |
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This table lists changes and additions to the record specification and supporting documentation.
| Date |
Documentation version |
Element |
Element version |
Notes |
| 2012-10-09 | 1.8 | Module.TINST | 1.8 | New valid entries added: 10006337 Stockton-on-Tees Borough Council, 10030943 Lindisfarne Regional Training Partnership, 10031696 The Methodist Church in Great Britain (t/a Wesley Study Centre) and 10038990 St John's College, Durham. |
| 2012-09-28 | 1.7 | Instance.FRANPART | 1.2 | Addition of valid entry F0009035 Gower College Swansea. |
| 2012-09-28 | 1.7 | Module.TINST | 1.7 | New valid entries added: 10008289 IFS School of Finance, 10030408 Gower College Swansea and 10030776 St Mellitus College Trust (t/a St Mellitus College). |
| 2012-09-28 | 1.7 | Further guidance on reporting qualifications on entry | 1.4 | QUALTYPEs E2, W2, W3, and W4 have been moved from 'Planned for inclusion in the 2011/12 derived tariff calculation' to 'Not planned for inclusion in the 2011/12 derived tariff calculation, grade structure known'. A corresponding adjustment has been made to the XTARIFF01 derived field specification. |
| 2012-08-30 | 1.6 | Module.TINST | 1.6 | New valid entries added: 10034450 Cardiff and Vale College; 10001539 The College of Animal Welfare Limited (t/a College of Animal Welfare). Addition of guidance to the Notes section concerning the University of London (Institutes and activities). |
| 2012-08-30 | 1.6 | Further guidance on reporting qualifications on entry | 1.4 | Minor amendments to the subject guidance against certain qualifications, in order to align with that given by UCAS to accompany the Awarding Body Linkage (ABL) transaction:
|
| 2012-07-31 | 1.5 | Instance.INITIATIVES | 1.2 | To support the reporting of Access to HE diplomas for the ABB+ policy in England a new valid entry code B 'Access to HE diploma marker' has been added to identify where an appropriate Access to HE diploma (QualificationsOnEntry.QUALTYPE = LD) grade has been achieved at ABB+ equivalency. Corresponding guidance has been added to the notes section. Business rule 6 updated, and business rule 9 and COMMIT-stage rule 5 added, to validate the use of Instance.INITIATIVES code B for institutions in England. |
| 2012-07-31 | 1.5 | QualificationsOnEntry.QUALGRADE | 1.3 | Additional guidance added for institutions in England where an Access to HE diploma (QualificationsOnEntry.QUALTYPE = LD) has been awarded and an appropriate grade has been achieved for ABB+ equivalency. |
| 2012-07-31 | 1.5 | QualificationsOnEntry.QUALTYPE | 1.3 | Business rule 3 added for institutions in England to support the reporting of Access to HE diplomas for the ABB+ policy. Additional, related guidance added to the notes section. |
| 2012-07-31 | 1.5 | Module.TINST | 1.5 | New valid entries added: 10017484 Saltley School and Specialist Science College; 10001473 Stoke-on-Trent City Council. |
| 2012-07-31 | 1.5 | Instance.PHDSUB | 1.2 | Guidance added to Notes dealing with the coding of awards made without submission due to death or serious illness. |
| 2012-07-31 | 1.5 | Business rules | 1.3 | The following updates have been applied to Business rules for institutions in England to support the reporting of Access to HE diplomas for the ABB+ policy: Amendments to existing rule: Instance.INITIATIVES 6 New rules added: Instance.INITIATIVES 9 and QualificationsOnEntry.QUALTYPE 3. |
| 2012-07-31 | 1.5 | COMMIT-stage validation rules | 1.2 | Instance.INITIATIVES COMMIT-stage rule 5 added to validate the use of code B for institutions in England. |
| 2012-07-31 | 1.5 | Fixed database facility | 1.0 | Fixed database facility documentation added. |
| 2012-07-31 | 1.5 | HIN validation | 1.0 | Documentation identifying the HIN validation checks that will be applied during COMMIT has been added. |
| 2012-07-05 | 1.4 | Course.CTITLE | 1.1 | Addition of guidance to Notes section for HEIs offering SKEPlus courses. |
| 2012-07-05 | 1.4 | QualificationsOnEntry.QUALGRADE | 1.2 | Additional valid entries added, due to the need to account for grades associated with the B1-B4 BTEC (QCF) qualifications: D*, D*D, D*D*. |
| 2012-06-29 | 1.4 | Course.MSFUND | 1.2 | Business rules 11, 12, 13 and 14 updated to restrict the use of code 11 (LEA) to institutions in England and Wales, code 12 (BIS) to institutions in England, code 14 (Scottish Government - Employability, Skills and Lifelong Learning Directorate) to institutions in Scotland. |
| 2012-06-29 | 1.4 | EntryProfile.QUALENT3 | 1.1 | Guidance added stating that code P91 should be used instead of code P92 if the relevant qualification attracts UCAS tariff points, regardless of the grade held. |
| 2012-06-29 | 1.4 | EntryProfile.YRLLINST | 1.1 | Data type adjusted to allow the value '2012' to be submitted in this field. |
| 2012-06-29 | 1.4 | Instance.DESTOCM | 1.2 | Description updated to clarify that this field should also be returned for students studying outside of the UK where Instance.LOCSDY = S. |
| 2012-06-29 | 1.4 | Instance.FUNDCODE | 1.2 | Business rule 23 added to restrict use of code 4 to dormant instances. |
| 2012-06-29 | 1.4 | Instance.LOADYRA | 1.1 | Business rule 1 updated as Instance.LOADYRA has been removed from the coverage of the 04 dormant reduced return. Coverage adjusted to reflect that this field is no longer compulsory for reduced return type 04. |
| 2012-06-29 | 1.4 | Instance.LOADYRB | 1.1 | Business rule 1 updated as Instance.LOADYRB has been removed from the coverage of the 04 dormant reduced return. Coverage adjusted to reflect that this field is no longer compulsory for reduced return type 04. |
| 2012-06-29 | 1.4 | Instance.MCDATE | 1.2 | Guidance revised to make a distinction between being a 'dormant' student, and having a non-active mode. |
| 2012-06-29 | 1.4 | Instance.NHSEMP | 1.3 | New valid entries added: R1F Isle Of Wight NHS Trust; R1G Torbay and Southern Devon Health and Care NHS Trust; R1H Barts Health NHS Trust. Valid entry label changes to the following entries: RAL Royal Free London NHS Foundation Trust; RCX The Queen Elizabeth Hospital, King's Lynn, NHS Foundation Trust; REM Aintree University Hospital NHS Foundation Trust; REN The Clatterbridge Cancer Centre NHS Foundation Trust; RGD Leeds And York Partnership NHS Foundation Trust; RGR West Suffolk NHS Foundation Trust; RMY Norfolk And Suffolk NHS Foundation Trust; RN5 Hampshire Hospitals NHS Foundation Trust; RNA The Dudley Group NHS Foundation Trust; RP4 Great Ormond Street Hospital For Children NHS Foundation Trust; RYE South Central Ambulance Service NHS Foundation Trust. |
| 2012-06-29 | 1.4 | Instance.NONPAY | 1.2 | Business rule 1 deleted as Instance.NONPAY field is no longer required. |
| 2012-06-29 | 1.4 | Module.CRDTPTS | 1.1 | Deletion of Business rule 2, as this has been moved to COMMIT-stage as Exception rule 1. |
| 2012-06-29 | 1.4 | Module.CRDTSCM | 1.1 | Deletion of Business rules 1 and 3, as these have been moved to COMMIT-stage as Exception rules 1 and 2. |
| 2012-06-29 | 1.4 | Module.TINST | 1.4 | New valid entries added: 10008110 Blake Hall College Limited and 10002655 Genii Engineering & Technology Training Limited (t/a Gen II Engineering & Technology Training). Valid entry removed: 10007824 Edinburgh College of Art. |
| 2012-06-29 | 1.4 | Student.ULN | 1.1 | Owner for the field changed from 'Information Standards Board - Aligned Data Definitions' to 'Learning Records Service'. |
| 2012-06-29 | 1.4 | C11051CodeLists.xsd | n/a | Historic institutions have been added to the HESAINST element to support validation in Student.HUSID. The field HESAINST does not appear in the manual. |
| 2012-06-29 | 1.4 | Business rules | 1.2 | Following updates applied to Business rules: Amendments to existing rules: Course.MSFUND 11 Course.MSFUND 12 Course.MSFUND 13 Course.MSFUND 14 Instance.LOADYRA 1 Instance.LOADYRB 1 New rules added: Instance.FUNDCODE 23 Deletion of existing rules: Instance.NONPAY 1 Module.CRDTPTS 2 (Moved to COMMIT-stage as Exception rule 1) Module.CRDTSCM 1 (Moved to COMMIT-stage as Exception rule 1) Module.CRDTSCM 3 (Moved to COMMIT-stage as Exception rule 2) |
| 2012-06-29 | 1.4 | Check documentation | 1.0 | First issue of check documentation. |
| 2012-06-29 | 1.4 | Check documentation guide | 1.0 | First issue of the check documentation guide. |
| 2012-06-29 | 1.4 | COMMIT-stage validation rules | 1.1 | Course.CourseSubject Exception rule 1 updated to reference the Learning Aim Reference Application (LARA) instead of Learning Aims Database (LAD). Module.CRDTPTS Exception rule 1, Module.CRDTSCM Exception rules 1 and 2 are Business rules moved to COMMIT-stage. These are supplemented by a new, additional Module.CRDTSCM Exception rule 3. |
| 2012-06-29 | 1.4 | Reduced returns | 1.2 | Instance.LOADYRA and Instance.LOADYRB removed from Type 04 - Dormant students list as they are no longer compulsory fields. |
| 2012-04-30 | 1.3 | Course.CourseSubject | 1.1 | Business rule 2 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Course.BITTM | 1.1 | Business rule 4 added for institutions in Wales for ITT courses leading to QTS status where one of the subjects is Welsh. |
| 2012-04-30 | 1.3 | Course.COURSEAIM | 1.1 | Labels for valid entries D00, D01, E00, L00, L80, M00 and M50 revised to align with the guidance for research-based higher degrees. Business rule 1 updated for clinical veterinary courses leading to eligibility to register to practice. Business rule 2 updated to add UKPRNs 10007141 and 10007161. Business rule 10 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Course.MSFUND | 1.1 | Business rules 6 and 10 updated for the ending of the SAS programme. Business rules 12, 13 and 14 updated to restrict the use of code 13 (Welsh Government) to institutions in Wales. Guidance added for Welsh institutions where the primary source of funding is the National Leadership and Innovation Agency for Healthcare (NLIAH) or an NHS trust. |
| 2012-04-30 | 1.3 | Course.REDUCEDC | 1.1 | Business rule 8 deleted and rule 10 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Course.REGBODY | 1.1 | Business rule 3 added for code 04 being discontinued from 2011/12, however is remaining as a valid entry for dormant instances being returned for 2011/12 only. |
| 2012-04-30 | 1.3 | Course.SKEOS | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | Course.SKEUNITS | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | Course.TTCID | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. Business rules 1 and 2 updated for the ending of the SAS programme. Business rules 11, 12 and 15 deleted for the ending of the SAS programme. Business rule 17 added for institutions in England and Northern Ireland to ensure BEd courses coded as teacher training. Business rule 18 added for the introduction of SKEPlus provision. |
| 2012-04-30 | 1.3 | CourseSubject.ITTSUBJECT | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | CourseSubject.SBJCA | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. Business rules 4 and 15 updated as Instance.ITTPHSC = 82 has been removed from the schema. Business rules 5 and 14 updated as Instance.ITTPHSC = 82 and Course.TTCID = E (SAS) have been removed from the schema. Business rule 9 updated for dental nursing courses. Business rule 12 deleted for Departments of Health/NHS/Social care funded courses. Business rule 16 updated and rule 19 deleted for the ending of the SAS programme. Business rule 25 added for the introduction of SKEPlus provision. |
| 2012-04-30 | 1.3 | CourseSubject.SBJPCNT | 1.1 | Business rule 2 updated as Instance.ITTPHSC = 82 has been removed from the schema. |
| 2012-04-30 | 1.3 | EntryProfile.QualificationsOnEntry | 1.1 | Coverage amended to state that this field should also be returned for all institutions in England where EntryProfile.QUALENT3= P41, P42, P46, P50, P51, P62, P63, P64, P68, P80 or P91. |
| 2012-04-30 | 1.3 | EntryProfile.DOMICILE | 1.2 | Business rule 4 added for institutions in Northern Ireland to prevent the use of code XK for HE entrants. Business rule 5 added for the dissolution of the Netherlands Antilles. |
| 2012-04-30 | 1.3 | EntryProfile.PGCESBJ | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | EntryProfile.POSTCODE | 1.1 | Business rule 1 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | EntryProfile.UCASAPPID | 1.1 | Business rule 7 added to ensure scheme code returned for new entrants via UCAS. |
| 2012-04-30 | 1.3 | Instance.COMDATE | 1.1 | Business rule 1 deleted as the existence of the field is now enforced by the schema. |
| 2012-04-30 | 1.3 | Instance.DESTOCM | 1.1 | Business rule 3 added for the dissolution of the Netherlands Antilles. |
| 2012-04-30 | 1.3 | Instance.DISALL | 1.1 | Business rule 3 downgraded to a warning. |
| 2012-04-30 | 1.3 | Instance.ENDDATE | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. Business rules 9 and 11 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Instance.EXCHANGE | 1.1 | Business rule 5 updated to stop students being coded as outgoing exchange for visiting student course aims. |
| 2012-04-30 | 1.3 | Instance.FESTUMK | 1.1 | Business rule 1 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Instance.FUNDCODE | 1.1 | Business rules 4 and 12 updated for institutions in Wales for Welsh Government (NLIAH) funded students. Business rules 7, 9 and 21 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Instance.INITIATIVES | 1.1 | Business rule 1 updated to allow institutions in Wales to return initiatives. Business rules 3 and 4 deleted as the Undergraduate Internships initiative (code 6) has ended. Business rule 6 added for institutions in England to ensure that they only return current English initiatives. Business rules 7 and 8 added for institutions in Wales to ensure that the correct code is used by specific institutions. |
| 2012-04-30 | 1.3 | Instance.ITTPHSC | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. Business rule 1 updated for the ending of the SAS programme. Business rule 4 updated and rules 14 and 15 deleted as codes 82 and 83 have been removed from the schema. Business rule 16 deleted for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Instance.LOCSDY | 1.1 | Business rule 3 updated for ERASMUS work placements. |
| 2012-04-30 | 1.3 | Instance.MCDATE | 1.1 | Instances with an Instance.MODE of 63 or 64 added to the coverage of the field. Coverage amended to include Instance.REDUCEDI = '04'. Guidance on dormant students added to Notes. Business rule 1 updated in line with dormant instances being added to the coverage of the field. Business rule 4 updated to allow a date of the first day of the reporting year where the instance has been dormant for the whole year. Business rule 8 added for institutions in England to ensure MCDATE returned when student moves from active to dormant within the reporting year. Business rule 9 added for institutions in England and Northern Ireland to ensure that mode change date is earlier than Instance.ENDDATE. |
| 2012-04-30 | 1.3 | Instance.MODE | 1.1 | Guidance on postgraduate students who change modes within a reporting period added, some minor formatting and grammatical changes made to Notes. Business rule 17 updated for ERASMUS work placements. Business rule 22 updated for the ending of the SAS programme. Business rule 25 added for institutions in England, Northern Ireland and Wales. |
| 2012-04-30 | 1.3 | Instance.NHSEMP | 1.2 | New valid entries added for Scottish Health Boards: SA9 Ayrshire and Arran; SB9 Borders; SY9 Dumfries and Galloway; SF9 Fife; SV9 Forth Valley; SN9 Grampian; SJ9 Greater Glasgow and Clyde; SK9 Highland; SL9 Lanarkshire; SS9 Lothian; SR9 Orkney; SZ9 Shetland; ST9 Tayside; SW9 Western Isles. Valid entries added due to the merging of Welsh Health Boards: 7A1 Betsi Cadwaladr University; 7A2 Hywel Dda; 7A3 Abertawe Bro Morgannwg University; 7A4 Cardiff and Vale University; 7A5 Cwm Taf; 7A6 Aneurin Bevan; 7A7 Powys Teaching. Valid entries removed due to the merging of Welsh Health Boards: 6A1 Monmouthshire; 6A2 Gwynedd; 6A3 Pembrokeshire; 6A4 Ceredigion; 6A5 Neath/Port Talbot; 6A6 Swansea; 6A7 Conwy; 6A8 Cardiff; 6A9 Rhondda,Cynon,Taff; 6B1 Isle of Anglesey; 6B2 Caerphilly; 6B3 Bridgend; 6B4 Wrexham; 6B5 Flintshire; 6B6 Vale of Glamorgan; 6B7 Carmarthenshire; 6B8 Merthyr Tydfil; 6B9 Newport; 6C1 Denbighshire; 6C2 Blaenau Gwent; 6C3 Torfaen; 6C4 Powys; RKU Ceredigion and Mid Wales; RR6 Pembrokeshire and Derwen; RRS North Glamorgan; RT7 North West Wales; RT8 Conwy and Denbighshire; RT9 North East Wales; RVA Carmarthenshire; RVC Swansea; RVD Bro Morgannwg; RVE Pontypridd and Rhondda; RVF Gwent Healthcare; RWM Cardiff and Vale; RYL Cwm Taf NHS Trust; RYM Abertawe Bro Morgannwg University NHS Trust; RYN Hywel Dda NHS Trust. |
| 2012-04-30 | 1.3 | Instance.NONPAY | 1.1 | Guidance added to say that this field is optional for 2011/12 but will be discontinued from 2012/13. Guidance added stating that code '13 Fees waived - other funding' should be used for students whose fees are waived and are in receipt of Employment and Support Allowance. |
| 2012-04-30 | 1.3 | Instance.PHDSUB | 1.1 | Business rule 12 added to ensure PhD submission date is prior to the date the award is approved. |
| 2012-04-30 | 1.3 | Instance.QTS | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | Instance.REDUCEDI | 1.1 | Business rule 9 deleted for the ending of the SAS programme. Business rule 11 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Instance.RSNEND | 1.1 | Business rule 1 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Instance.SKEITT | 1.2 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. Business rule 1 updated for the introduction of SKEPlus provision. |
| 2012-04-30 | 1.3 | Instance.SPLENGTH | 1.1 | Business rule 3 updated to exclude Instance.MODE values rather than include to expand the range of included Instance.MODE values. |
| 2012-04-30 | 1.3 | Instance.STULOAD | 1.1 | Business rule 5 updated to exclude dormant instances and modules returned to report outcome only. Business rule 8 updated for institutions in England in line with the change in guidance for Instance.MCDATE. Business rules 9 and 10 added for institutions in Scotland. Business rule 11 added for institutions in England and Northern Ireland returning LOADYRA/B. Business rules 12 and 13 added for institutions in England, Northern Ireland and Wales for instances on non-standard years. |
| 2012-04-30 | 1.3 | Instance.TREFNO | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | Instance.YEARSTU | 1.1 | Business rule 3 added for standard year instances. |
| 2012-04-30 | 1.3 | Institution.INSTAPP | 1.1 | Guidance updated to state that this field is used by HEFCE to determine to what extent approximations should be used when recreating the HESES population. Valid entry '1' revised from 'Institution choosing to provide additional information in records & not rely on HEFCE approximations for HESES recreation' to 'Institution choosing to provide additional information in records to reduce the reliance on HEFCE approximations for HESES recreation' to more accurately state the level of approximations used by HEFCE. |
| 2012-04-30 | 1.3 | Module.TINST | 1.3 | New valid entry added: 10020416 Assemblies of God Incorporated (t/a Mattersey Hall). Business rule 6 added to stop reporting institution being returned as the collaborative provider. |
| 2012-04-30 | 1.3 | QualificationsAwarded.CLASS | 1.1 | Business rule 3 updated and rule 7 added for the introduction of codes 12 - 14 for integrated taught masters degrees. |
| 2012-04-30 | 1.3 | QualificationsAwarded.OUTCOME | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | QualificationsAwarded.QUAL | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. Business rule 3 updated to add UKPRNs 10007141 and 10007161. Business rule 10 updated for the ending of the SAS programme. Labels for valid entries D00, D01, E00, L00, L80, M00 and M50 revised to align with the guidance for research-based higher degrees. |
| 2012-04-30 | 1.3 | QualificationsOnEntry.QUALSBJ | 1.1 | New valid entries added: A30; C10; E16; E17; E24; E36; G17; I40; I42; P94; R31; S59; V10; V11; Y10. Business rules 8 and 9 added to ensure subject coded correctly for qualifications reporting IB points. |
| 2012-04-30 | 1.3 | Student.DISABLE | 1.1 | Business rule 1 updated for the ending of the SAS programme. Business rule 2 downgraded to a warning. |
| 2012-04-30 | 1.3 | Student.ETHNIC | 1.2 | Business rule 2 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | Student.SNAME16 | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | Student.TTPCODE | 1.1 | Business rule 1 updated for the ending of the SAS programme. |
| 2012-04-30 | 1.3 | StudentOnModule.MODCOUNT | 1.1 | Guidance added regarding counting modules that are not funded by HEFCW. |
| 2012-04-30 | 1.3 | StudentOnModule.MODOUT | 1.1 | Business rule 5 added for validation of code 3 for HE instances at institutions in Wales. Guidance regarding the part-time performance indicator removed due to discontinuation from 2011/12. |
| 2012-04-30 | 1.3 | StudentOnModule.MODYR | 1.1 | Guidance updated to state that this field is used by HEFCE to determine to what extent approximations should be used when recreating the HESES population. |
| 2012-04-30 | 1.3 | Business rules | 1.1 | Business rules updated for 2011/12. |
| 2012-04-30 | 1.3 | COMMIT-stage validation rules | 1.0 | First release of COMMIT-stage validation rules for 2011/12, added under 'Data Collection' |
| 2012-04-30 | 1.3 | Commonly used acronyms | 1.3 | New reference to the Teaching Agency (TA) added. |
| 2012-04-30 | 1.3 | Coverage | 1.1 | All references to the Training and Development Agency for Schools (TDA) and the General Teaching Council for England (GTCE) have been replaced with the Teaching Agency (TA), who assumed some of the functions of these bodies from April 1st 2012 when they were abolished. |
| 2012-04-30 | 1.3 | Derived field specifications | n/a | First release of the derived field specifications for this collection, added under 'Supporting documents'. |
| 2012-04-30 | 1.3 | File Structure - Data Supply | 1.0 | First issue of this document for 2011/12. Addition of four fields to Core table, three to Subject table, and the addition of a new table for QOE data. Downloadable schemas and sample data adjusted or created to demonstrate these changes. |
| 2012-04-30 | 1.3 | File Structure - HIN FE Report A, B and C | 1.0 | First issue of this document, rolled on without change for 2011/12. |
| 2012-04-30 | 1.3 | File Structure - HIN HE Report A, B and C | 1.0 | First issue of this document, rolled on without change for 2011/12. |
| 2012-04-30 | 1.3 | File Structure - HIN Target List File specification (HE and FE) | 1.0 | First issue of this document, rolled for 2011/12 on with year references updated only. |
| 2012-04-30 | 1.3 | File Structure - DLHE target population (POPDLHE) | 1.0 | First issue of this document for 2011/12. Addition of multiple fields to the tables, with corresponding adjustments to the downloadable schema and sample data in order to demonstrate this. |
| 2012-04-30 | 1.3 | File structures for National Student Survey (NSS) downloadable files | 1.0 | First issue of this document for 2011/12. Addition of field 'Instance.ENDDATE' to the NSS Exclusions table, with corresponding adjustments to the downloadable schema and sample data in order to demonstrate this. |
| 2012-04-30 | 1.3 | File structures for Teaching Quality Information (TQI) downloadable files | 1.0 | First issue of this document for 2011/12. Addition of field 'INSTANCEKEY' to the all tables, with corresponding adjustments to the downloadable schema and sample data in order to demonstrate this. |
| 2012-04-30 | 1.3 | Further guidance on reporting Instance.MCDATE and Instance.MODE | 1.1 | Example C updated for a MODE change on the cusp of reporting periods. |
| 2012-04-30 | 1.3 | Further guidance on reporting qualifications on entry | 1.3 | Correction of the placement of the 'CIE AO (Advanced Ordinary)' (QUALTYPE AO) that was included in the section 'Planned for inclusion in the 2011/12 derived tariff calculation', instead of 'Not planned for inclusion in the 2011/12 derived tariff calculation, grade structure known'. 'Available through the UCAS ABL transaction?' changed to 'N'. No change to tariff points value. |
| 2012-04-30 | 1.3 | Reduced Returns | 1.1 | Added Instance.MCDATE to Type 04 - Dormant students. |
| 2012-04-30 | 1.3 | Timescales for data collection | 1.1 | Distinction made between last submission (31 October 2012) and sign off (1 November 2012) of data submission. |
| 2012-02-10 | 1.2 | EntryProfile.MARSTAT | 1.1 | Labels changed to accommodate civil partnerships at the request of DEL(NI). |
| 2012-02-10 | 1.2 | Instance.SKEITT | 1.1 | Additional sentence added to field description, indicating that this field should not be returned for qualified teachers undertaking an SKEPlus course. |
| 2012-02-10 | 1.2 | Module.TINST | 1.2 | New valid entries added: 10000706 Birmingham Centre for Arts Therapies; 10030342 Black Country Partnership NHS Foundation Trust; 10034810 Nunnery Wood High School; 10009433 South Birmingham Primary Care Trust. Valid entry labels updated: 10002356 Evesham and Malvern Hills College changed to South Worcestershire College; 10003863 Leeds Trinity and All Saints changed to Leeds Trinity University College; 10004775 Norwich School of Art and Design changed to Norwich University College of the Arts; 10006427 The University College for the Creative Arts at Canterbury, Epsom, Farnham, Maidstone, Rochester changed to University for the Creative Arts; 10007833 The North-East Wales Institute of Higher Education changed to Glyndŵr University. |
| 2012-02-10 | 1.2 | QualificationsOnEntry.QUALTYPE | 1.2 | Additional valid entries added, due to new codes being assigned to the BTEC (QCF) and City and Guilds qualifications: B1, B2, B3, B4, 1B, 2B, 3B, N1, N2, N3, N4. |
| 2012-02-10 | 1.2 | Student.ETHNIC | 1.1 | Addition of guidance for institutions receiving ethnicity data from the UCAS *J transaction. |
| 2012-02-10 | 1.2 | Further guidance on reporting qualifications on entry | 1.2 | Document updated to include the additional qualifications added for 2011/12 in QualificationsOnEntry.QUALTYPE. Document restructured to clarify the relationship between which qualifications are considered tariffable and non-tariffable in the HESA derived tariff calculation. New QUALTYPEs added for BTEC (QCF) and City and Guilds qualifications: B1, B2, B3, B4, 1B, 2B, 3B, N1, N2, N3, N4, with their associated QUALGRADEs. |
| 2012-02-10 | 1.2 | Timescales for data collection | 1.0 | Timescales for data collection added under the 'Data Collection' section. |
| 2012-01-04 | 1.1 | EntryProfile.DOMICILE | 1.1 | Addition of guidance to the Kingdom of the Netherlands section of 'Notes', specifying how to treat 2011/12 entrants in the UCAS data for HESA transaction recorded with a domicile of the Netherlands Antilles. |
| 2012-01-04 | 1.1 | Instance.FRANPART | 1.1 | Valid entry H0000089 University of Wales, Cardiff name change to H0000089 Cardiff Metropolitan University. |
| 2012-01-04 | 1.1 | Instance.NHSEMP | 1.1 | Revision of valid entry labels for consistency with the NHS Organisation Data Service. New valid entries: 5QW Solihull PCT R1A Worcestershire Health and Care NHS Trust R1C Solent NHS Trust R1D Shropshire Community Health NHS Trust R1E Staffordshire and Stoke On Trent Partnership NHS Trust RY1 Liverpool Community Health NHS Trust RY2 Bridgewater Community Healthcare NHS Trust RY3 Norfolk Community Health and Care NHS Trust RY4 Hertfordshire Community NHS Trust RY5 Lincolnshire Community Health Services NHS Trust RY6 Leeds Community Healthcare NHS Trust RY7 Wirral Community NHS Trust RY8 Derbyshire Community Health Services NHS Trust RY9 Hounslow and Richmond Community Healthcare NHS Trust RYH NHS Direct NHS Trust RYT Public Health Wales NHS Trust RYV Cambridgeshire Community Services NHS Trust RYW Birmingham Community Healthcare NHS Trust RYX Central London Community Healthcare NHS Trust RYY Kent Community Health NHS Trust TAP Blackburn With Darwen Teaching Care Trust Plus Y51 The North Midlands and East Programme For IT (NMEPFIT) Y52 The Southern Programme For IT (SPFIT) Y53 The London Programme For IT (LPFIT) | />
| 2012-01-04 | 1.1 | Module.TINST | 1.1 | New valid entries added: 10000047 Association of British Dispensing Opticians(The) (t/a ABDO College of Education) 10032300 Belfast Health and Social Services Trust 10028666 Bradford and Airedale Teaching Primary Care Trust 10001590 Community Links Trust Limited 10031645 Eastern Leadership Centre 10002260 Enfield London Borough Council 10032094 Franciscan International Study Centre 10012766 Kent Police Authority (t/a Kent Police College) 10004060 London School of Business & Finance (UK) Limited 10034687 Mount Grace School 10004497 National Autistic Society(The) 10019178 Point Blank Limited (t/a Point Blank Music College) 10005847 Simon Balle School 10007079 Turnford School 10007447 Westfield Community Technology College 10007700 YMCA George Williams Company (t/a YMCA George Williams College) |
| 2012-01-04 | 1.1 | QualificationsOnEntry.QUALGRADE | 1.1 | Additional valid entries added, due to new codes becoming available through the UCAS data for HESA transaction: A*m, A*d, and V. |
| 2012-01-04 | 1.1 | QualificationsOnEntry.QUALTYPE | 1.1 | Additional valid entries added, due to new codes becoming available through the UCAS data for HESA transaction: AT, C1, C2, E1, E2, E3, E4, MC, MD, ME, S1, S2, S3, SI, TA, VA, VC, W1, W2, W3, W4, YE. |
| 2012-01-04 | 1.1 | Further guidance on reporting qualifications on entry | 1.1 | Document updated following guidance from UCAS - QUALTYPE FD is restricted to subject F13, and FS to subject F12. |
| 2012-01-04 | 1.1 | Business rules | 1.0 | First release of business rules, rolled-on from C10051 unchanged. Added under 'Data Collection' section. |
| 2012-01-04 | 1.0 | Validation kit | 1.0 | First release of validation kit added for C11051, incorporating rolled on C10051 business rules. Added under 'Data Collection' section. |
| 2012-01-04 | 1.0 | Validation overview | 0.3 | Validation overview guide added under 'Data Collection' section. |
| 2011-12-02 | 1.0 | Specification of the UCAS data for HESA (*J) 2011/12 | 0.3 | First release of specification, added under 'Supporting documents' section. |
| 2011-11-14 | 1.0 | Course.CourseSubject | 1.0 | Removal of Course.TTCID = 'E' from coverage due to the discontinuation of the SAS programme for 2011/12. |
| 2011-11-14 | 1.0 | Course.COURSEAIM | 1.0 | Removal of guidance for Student Associate Scheme (SAS) students due to the discontinuation of the SAS programme for 2011/12. |
| 2011-11-14 | 1.0 | Course.COURSEID | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Course.CTITLE | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Course.REDUCEDC | 1.0 | Removal of Valid Entry '06' due to the discontinuation of the SAS programme for 2011/12. |
| 2011-11-14 | 1.0 | Course.TTCID | 1.0 | Removal of Valid Entry 'E', and 'Course.REDUCEDC='06' from coverage, due to the discontinuation of the SAS programme for 2011/12. |
| 2011-11-14 | 1.0 | CourseSubject.SBJCA | 1.0 | Removal of Student Associate Scheme (SAS) guidance in Notes due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | EntryProfile.DOMICILE | 1.0 | New valid entries (CW) Curaçao, (SX) Sint Maarten (Dutch part), (BQ) Bonaire, Sint Eustatius and Saba and additional guidance dealing with the dissolution of the Netherland Antilles. Addition of valid entry SS for South Sudan. Relabelling of valid entry SH from 'St Helena' to 'St Helena, Ascension and Tristan da Cunha'. |
| 2011-11-14 | 1.0 | EntryProfile.PGCECLSS | 1.0 | Added valid entries 12-14, and associated guidance. |
| 2011-11-14 | 1.0 | EntryProfile.POSTCODE | 1.0 | Removal of Instance.REDUCEDI = '06' from coverage due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | EntryProfile.PREVINST | 1.0 | Reworded guidance on prefix codes for clarity. |
| 2011-11-14 | 1.0 | EntryProfile.UCASAPPID | 1.0 | Addition of guidance requiring that new entrants be submitted with a UCAS Application Code rather than a UCAS Application Number in this field. |
| 2011-11-14 | 1.0 | Instance.COMDATE | 1.0 | Minimum occurence changed from '0' to '1'. This enforces presence at a schema level rather than at validation level. |
| 2011-11-14 | 1.0 | Instance.DESTOCM | 1.0 | New valid entries (CW) Curaçao, (SX) Sint Maarten (Dutch part), (BQ) Bonaire, Sint Eustatius and Saba, and additional guidance dealing with the dissolution of the former Netherlands Antilles. Addition of valid entry SS for South Sudan. Relabelling of valid entry SH from 'St Helena' to 'St Helena, Ascension and Tristan da Cunha'. |
| 2011-11-14 | 1.0 | Instance.FESTUMK | 1.0 | Addition of clause to Coverage to indicate that this field is optional where Instance.REDUCEDI='07'. |
| 2011-11-14 | 1.0 | Instance.INITIATIVES | 1.0 | Added new valid entry '7', and associated guidance. Coverage of the field extended to include Wales for this entry. |
| 2011-11-14 | 1.0 | Instance.ITTPHSC | 1.0 | Removal of Course.TTCID = 'E' and Course.REDUCEDC = '06' from coverage due to the discontinuation of the SAS programme. Removed valid entries '82' and '83', and amended associated guidance. |
| 2011-11-14 | 1.0 | Instance.NUMHUS | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Instance.OWNINST | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Instance.REDUCEDI | 1.0 | Removal of Valid Entry '06' due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | Instance.RSNEND | 1.0 | Removal of Instance.REDUCEDI = '06' from coverage due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | Instance.SASDAYS | 1.0 | Removal of Instance.SASDAYS field due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | Instance.SASSCHL | 1.0 | Removal of Instance.SASSCHL field due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | Instance.STULOAD | 1.0 | Addition of guidance for writing-up students. |
| 2011-11-14 | 1.0 | Module.MODID | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Module.MTITLE | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Module.TINST | 1.0 | The Royal Scottish Academy of Music and Drama (10005561) has changed its name to the Royal Conservatoire of Scotland. University of Wales Institute, Cardiff (10007854) has changed its name to Cardiff Metropolitan University. New valid entries added: 10005544 Royal Academy of Dancing; 10028607 KLM UK Engineering Limited; 10032070 Cabair College of Air Training Limited; 10033438 Royal Navy; 10033440 British Army; 10033441 Royal Air Force. |
| 2011-11-14 | 1.0 | QualificationsAwarded.CLASS | 1.0 | Added valid entries 12-14, and associated guidance. |
| 2011-11-14 | 1.0 | Student.DISABLE | 1.0 | Removal of Instance.REDUCEDI = '06' from coverage due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | Student.ETHNIC | 1.0 | Removal of Instance.REDUCEDI = '06' from coverage due to the discontinuation of the SAS programme. |
| 2011-11-14 | 1.0 | Student.FNAMES | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Student.HUSID | 1.0 | Guidance relating to the Student Associate Scheme removed due to the discontinuation of the programme. |
| 2011-11-14 | 1.0 | Student.NATION | 1.0 | Addition of guidance dealing with the dissolution of the Netherland Antilles. Addition of valid entry SS for South Sudan. Relabelling of valid entry SH from 'St Helena' to 'St Helena, Ascension and Tristan da Cunha'. |
| 2011-11-14 | 1.0 | Student.OWNSTU | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Student.SNAME16 | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Student.SURNAME | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Student.TTPCODE | 1.0 | Removal of Instance.REDUCEDI = '06' from coverage due to the discontinuation of the Student Associate Scheme. |
| 2011-11-14 | 1.0 | StudentOnModule.MODID | 1.0 | Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF). |
| 2011-11-14 | 1.0 | Further guidance on reporting qualifications on entry | 1.0 | Addition of some non-specified but valid QUALTYPE/QUALGRADE combinations. |
| 2011-11-14 | 1.0 | Reduced returns | 1.0 | Guidance relating to the Student Associate Scheme removed due to the discontinuation of the programme. |
| 2011-11-14 | 1.0 | Guidance for institutions in Scotland, Northern Ireland and England returning module information | 1.0 | Guidance relating to the Student Associate Scheme removed due to the discontinuation of the programme. |
| 2011-11-14 | 1.0 | Coverage of the record | 1.0 | Guidance relating to the Student Associate Scheme removed due to the discontinuation of the programme. |
| 2011-11-14 | 1.0 | DLHE - Coverage of the record | 1.0 | Link added to the Coverage section of the 2011/12 DLHE manual to aid in understanding the link between the Student collection and DLHE collection. Note that the DLHE Survey population will be extended from 2011/12 onwards. |
| 2011-11-14 | 1.0 | Commonly used acronyms | 1.2 | Updated with acronyms that have become common since version 1.1 of this document was written. |
| 2011-08-02 | 0.2 | Course.TTCID, Instance.REDUCEDI, Course.REDUCEDC | 0.1 | The Training and Development Agency for Schools (TDA) has announced that the Student Associates Scheme (SAS) will end as planned on 31 July 2011, and will not be renewed beyond that date. TTCID code E and reduced returns code 06 will be disallowed through validation for C11051. The coverage of the record will be amended to explicitly take SAS instances out of the record coverage, although Subject Knowledge Enhancement (SKE) instances will remain. |
| 2011-05-09 | 0.1 | Instance.COMDATE | 0.1 | Minimum occurrences to be set to 1 (this field is currently compulsory for all instances, enforced by business rule validation, this moves validation to schema level). |
| 2011-05-09 | 0.1 | Instance.INITIATIVES | 0.1 | New code 7 is available for Instance.INITIATIVES. Code 7 is to capture whether students are part of the University of the Heads of the Valleys Institute (UHOVI) initiative. The code is to be available to Welsh HEIs only (initially only University of Glamorgan and University of Wales, Newport will be part of this initiative). Coverage to be extended to Wales, and validation will be amended to support this. |
| 2011-05-09 | 0.1 | Instance.ITTPHSC | 0.1 | Codes 82 and 83 removed from list of valid entries. |
| 2011-05-09 | 0.1 | Initial version (No change from the 2010/11 collection) |
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