HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Credibility reporting definitions | 1.0 | First release of the credibility reporting definitions for the 22025 collection. | Version 1.7 (2023-07-26) | Documentation | |
| Derived fields | 1.0 | First release of derived field specifications for the 22025 collection. | Version 1.6 (2023-07-05) | Documentation | |
| Clinical academic staff salary values | 1.0 | Release of the clinical academic staff salary values for the 22025 collection. | Version 1.5 (2023-05-11) | Documentation | |
| HESA XML Data Entry Tool How to use the HESA XML Data Entry Tool |
1.0 | Release of the HESA XML data entry tool for the 22025 collection and related guidance under the submission process and quality assurance section of the coding manual. | Version 1.5 (2023-05-11) | Documentation | |
| Quality rules | 1.0 | Release of quality rules for the 22025 collection under the submission process and quality assurance section of the coding manual. | Version 1.5 (2023-05-11) | Documentation | |
| Support guide | 1.0 | Release of the Staff support guide for the C22025 collection. | Version 1.5 (2023-05-11) | Documentation | |
| Validation kit | 1.0 | Release of validation kit for the 22025 collection under the submission process and quality assurance section of the coding manual. | Version 1.5 (2023-05-11) | Documentation | |
| Person.MARSTAT | 1.1 | Coverage has been updated to exclude providers in England from the requirement to return this field, and valid entry 15 (Co-habiting) has been re-labelled to 'Co-habiting, with or without a legal contract'. | Version 1.5 (2023-05-11) | Field,Valid | |
| Person.REGBODY | 1.1 | Valid entry 18 (British Association for Sport Rehabilitators and Trainers (BaSRAT)) has been added to the field. | Version 1.5 (2023-05-11) | Field,Valid | |
| File structures for downloadable files | 1.0 | Release of the documentation detailing the file structures for downloadable files for the 22025 collection under the submission process and quality assurance section of the coding manual. | Version 1.4 (2023-03-15) | Documentation | |
| c22025datatypes.xsd | 1.1 | The pattern value for CAMPIDType has been updated to align with the corresponding field in 056 (Student) and 041 (Provider Profile) data streams. | Version 1.3 (2023-03-01) | Schema | |
| Single pay spine | n/a | The single pay spine documentation has been added under the 'further guidance' section of the coding manual, this contains pay spine information for academic and support staff. | Version 1.3 (2023-03-01) | Documentation | |
| Person.BSL | 1.1 | Coverage of the field has been updated and guidance has been amended to clarify when a BSL user code must be returned. | Version 1.3 (2023-03-01) | Coverage,Guidance | |
| Person.CLINARD | 1.1 | New valid entries 40,41,42 and 43 added, guidance regarding the appropriate return of valid entries has been updated. | Version 1.3 (2023-03-01) | Guidance,Valid | |
| Person.DISABLE | 1.2 | Labels for valid entries 51,54,55,56,57,58 and 96 have been updated to align with the 22056 collection. | Version 1.3 (2023-03-01) | Valid | |
| Person.ETHNIC | 1.1 | Valid entry 164 (White - Gypsy or Traveller) is no longer applicable to Northern Ireland, the coverage table in the guidance has been updated to reflect this change. Guidance has also been updated to clarify the use of valid entries 160, 162 and 166. | Version 1.3 (2023-03-01) | Guidance,Valid | |
| Person.GENDERID | 1.1 | Guidance has been updated to recommend that this data is gathered at the same time as the data for Person.SEXID. | Version 1.3 (2023-03-01) | Guidance | |
| Person.PREVHEI | 1.1 | Valid entries updated to reflect name changes to 0243, 0278, 0300, 0329 to allign published name with updated OfS register. | Version 1.3 (2023-03-01) | Valid | |
| Person.TRANS | 1.1 | The description of the field has been updated to align with the equivalent field in 22056. | Version 1.3 (2023-03-01) | Guidance | |
| Contract.CAMPID | 1.1 | Guidance updated to clarify which campus id should be returned for staff working at multiple sites. Field length increased to 50 to align with VENUEID in 22056 Student collection. | Version 1.2 (2022-11-30) | Guidance | |
| Person.DISABLE | 1.1 | Label for valid entry 53 has been updated to "Social/communication conditions such as a speech and language impairment or an autistic spectrum condition". | Version 1.2 (2022-11-30) | Valid | |
| Person.OWNSTAFFID | 1.1 | Guidance expanded to clarify the purpose of the field and to provide advice on its population. | Version 1.2 (2022-11-30) | Guidance | |
| Person.SEXID | 1.1 | Guidance notes updated, and link to the guidance for data protection considerations added, to provide further direction for the legal documentation to refer to when answering the question "what is your sex?". | Version 1.1 (2022-11-07) | Guidance | |
| Documentation | 1.0 | Release of the technical specification including schema, field specifications, valid entries and guidance | Version 1.0 (2022-10-27) | Documentation | |
| Contracts.RESAST | 1.0 | Guidance revised to include updated link to REF2021 guidance on submissions | Version 1.0 (2022-10-27) | Documentation | |
| Person.BSL | 1.0 | New field added for the 22025 collection. | Version 1.0 (2022-10-27) | Schema | |
| Person.DISABLE | 1.0 | Addition of valid entries 59, 95, and 98. Removal of valid entries 00, 08, and 52. Guidance has been updated to reflect the changes to valid entries. Maximum occurrences of the field has been increased to nine. | Version 1.0 (2022-10-27) | Valid | |
| Person.ETHNIC | 1.0 | Valid entries list revised to remove or add valid entries for the expanded array, and valid entry labels revised. | Version 1.0 (2022-10-27) | Valid | |
| Person.GENDERID | 1.0 | Field name previously Person.GENREASSIGN (gender reassignment). All valid entries used previously in 21025 replaced with new valid entries 01, 02, 98 and 99. Coverage updated to remove providers in Scotland from coverage. | Version 1.0 (2022-10-27) | Valid | |
| Person.MARSTAT | 1.0 | New field added for the 22025 collection. | Version 1.0 (2022-10-27) | Schema | |
| Person.PREVHEI | 1.0 | Valid entries updated to reflect new providers and name changes. | Version 1.0 (2022-10-27) | Valid | |
| Person.RELBLF | 1.0 | All valid entries used previously in 21025 replaced with new valid entries including new categories and revised valid entry labels. Coverage has also been updated for this field which becomes mandatory for providers in England and Wales, but remains optional for providers in Northern Ireland and Scotland. | Version 1.0 (2022-10-27) | Valid | |
| Person.SEXID | 1.0 | All valid entries used previously in 21025 replaced with new valid entries 10, 11, 12, 96 and 99. | Version 1.0 (2022-10-27) | Valid | |
| Person.SEXORT | 1.0 | All valid entries used previously in 21025 replaced with new valid entries 10, 11, 12, 19, 98 and 99. Coverage has also been updated for this field which becomes mandatory for providers in England and Wales, but remains optional for providers in Northern Ireland and Scotland. | Version 1.0 (2022-10-27) | Valid | |
| Person.TRANS | 1.0 | New field added for the 22025 collection. | Version 1.0 (2022-10-27) | Schema |
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