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HESA Student Record 2008/09 - Exchange programmes

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HESA Student Record 2008/09

All fields

Exchange programmes

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valid entries
Short nameEXCHANGE

This field identifies whether the student is an exchange student.

Applicable toEngland Northern Ireland Scotland Wales

All instances where Instance.REDUCEDI = 00 or 03 unless institution in Wales and Course.COURSEAIM begins with P, Q, R, S or X.

Base data typeEXCHANGECodeType
Field length1
Part of
Minimum occurrences0
Maximum occurrences1
Reason required

To identify students involved in specific exchange programmes.


Incoming SOCRATES/LEONARDO/ERASMUS students should be split between code 1, 'Incoming SOCRATES/LEONARDO/ERASMUS student - ICP' (Inter College Programme) and code 6, 'Incoming SOCRATES/LEONARDO/ERASMUS student - Free mover'.

A reduced return will be acceptable for incoming exchange and visiting students (codes 1,2,3,4 or 6).

Code 5 'Outgoing ERASMUS/SOCRATES student' allows exchange-out students under the ERASMUS/SOCRATES programmes to be unambiguously identified. Therefore all outgoing ERASMUS/SOCRATES students, whether for part or all of a year, should be coded as 5. Students who are outgoing for the whole year will be separately identified using code 3 in Instance.SPECFEE.

Date modified2009-05-30
Change management notesBusiness rule 4 wording clarified (words 'should not be' added with no change to operation)
Business rules

Instance.EXCHANGE must exist where Instance.REDUCEDI = 00 or 03 unless institution in Wales and Course.COURSEAIM begins with P, Q, R, S or X


Instance.EXCHANGE must be coded 5 when Instance.SPECFEE= 3


Instance.EXCHANGE must be coded 0, 5 or 7 where Instance.LOCSDY = F or G


Instance.EXCHANGE should not be coded 0 where Instance.LOCSDY = F or G

Schema components
Valid entries and labels
0Not an exchange student
2Incoming TEMPUS student
3Incoming LINGUA student
4Other incoming exchange or visiting student
5Outgoing ERASMUS/SOCRATES student
6Incoming SOCRATES/LEONARDO/ERASMUS student - Free mover
7Other outgoing exchange student

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