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HESA Student Record 2008/09

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HESA Student Record 2008/09

File structure


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Version 1.1 Produced 2009-07-30

Data must be returned to HESA as an XML file. XML is the eXtensible Markup Language and is a W3C recommendation. There are many XML training resources on the web, including the W3C Tutorial on XML and the resources of W3Schools.

XML files must be encoded with UTF-8 if they contain characters beyond the standard ASCII character set. Institutions are advised to specify the encoding used in their XML files (i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files are actually saved with that encoding. Files with an explicit encoding declaration other than UTF-8 will be rejected. Files with undeclared encoding will be assumed to be UTF-8. If encoding is not specified or does not match the actual file encoding, institutions are warned that there is a risk that data contained in the files may be changed on submission to HESA.

The physical file structure to be returned to HESA is based on the data model but with repeating elements defined within some of the entities. The repeating elements are:

Entity Repeating element Description
CourseCourseSubjectA JACS2 subject code and a proportion indicator
ModuleModuleSubjectA JACS2 subject code and a proportion indicator
InstanceRAEDataA Unit of Assessment code and a proportion indicator

The physical file structure is described in the diagram below.

Physical data structureInstitutionStudentStudent InstanceCourseEntry ProfileQualifications on EntryQualifications AwardedStudent on ModuleModuleModule SubjectCourse SubjectRAE Data

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