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HESA Student Record 2010/11 - Exchange programmes

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HESA Student Record 2010/11

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Exchange programmes


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valid entries
Typefield
Short nameEXCHANGE
Description

This field identifies whether the student is an exchange or visiting student.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All instances where Instance.REDUCEDI = 00 or 03 unless institution in Wales and Course.COURSEAIM begins with P, Q, R, S or X.

Valid entries and labels
CodeLabel
0Not an exchange or visiting student
2Incoming TEMPUS student
4Other incoming exchange or visiting student
7Other outgoing exchange student
8Incoming LLP ERASMUS student
9Incoming LLP COMENIUS student
AIncoming ERASMUS MUNDUS student
BOutgoing TEMPUS student
COutgoing LLP ERASMUS student
DOutgoing LLP COMENIUS student
EOutgoing ERASMUS MUNDUS student
YStudent studying mainly in UK as part of a collaborative programme between reporting institution and an overseas institution
ZStudent studying mainly overseas as part of a collaborative programme between reporting institution and an overseas institution
Notes

A reduced return will be acceptable for incoming exchange and visiting students (codes 2, 4, 8, 9 and A).

For valid entries 8, 9, C or D LLP stands for Lifelong Learning Programme.

Collaborative Programmes

Where an instance is part of a programme where there is a formal collaborative arrangement with an overseas institution and study at one institution is a pre-requisite for study at, and eventual award of a qualification from, a UK institution then the instance must be identified as either Z or Y in the Instance.EXCHANGE field depending upon whether the time spent studying is primarily overseas or in the UK.

In general, collaborative programmes involve a student being registered with two Higher Education Institutions.

Where there is an equal split (for example, 2 years overseas followed by 2 years at reporting institution) then the instance should be coded Z. The intended study pattern for the entire instance is considered when determining whether an instance is mainly UK or overseas, so Instance.EXCHANGE should not be changed to reflect the pattern within any particular reporting period.

Where the pattern of study evolves over an instance, so that considering the overall instance most of the time is spent in the in the UK rather than abroad, the code should change from Z to Y, or Y to Z as appropriate. These codes are not applicable to distance learning instances which will be identified by Instance.LOCSDY. Distance learning students located overseas will typically only be included in the Student Record where they spend more than 8 consecutive weeks in the UK.

For example a student starts on a 3 year collaborative programme of which 2 years were to be spent in the UK, however following year 1 the student decides to spend the remainder of the course at the collaborative institution:

LOCSDY STULOAD EXCHANGE FUNDCODE
Year 1 X 100 Y 1
Year 2 S 0 Z 2
Year 3 S 0 Z 2

Students will be coded Instance.LOCSDY 'X' where the entire reporting period is in the UK, and 'S' for reporting periods where some or all of the study is overseas. Students coded Y or Z in this field cannot be coded Instance.LOCSDY 6 or 9.

Examples:

1) A student studies on a 3 year collaborative programme spending years 1 and 3 abroad and 12 consecutive weeks in the UK in year 2:

LOCSDY STULOAD EXCHANGE FUNDCODE
Year 1 S 0 Z 2
Year 2 S 33 Z 2
Year 3 S 0 Z 2

In year 2 the Instance.STULOAD would be adjusted to reflect the period of time spent in the UK.

2) A student starts in the UK on a 3 year collaborative programme with an overseas institution. The student then studies at the overseas institution for the second year before returning to the UK in the final year:

LOCSDY STULOAD EXCHANGE FUNDCODE
Year 1 X 100 Y 1
Year 2 F 100 Y 1
Year 3 X 100 Y 1

3) A student studies in the UK on a non-collaborative 3 year degree but spends year 2 in China on a study placement:

LOCSDY STULOAD EXCHANGE FUNDCODE
Year 1 X 100 0 1
Year 2 F 100 0 1
Year 3 X 100 0 1

As this is a standard year abroad and not part of a collaborative programme Instance.EXCHANGE is coded 0 'Not an exchange or visiting student'.

4) Where a student spends the majority of a 3 year programme overseas as part of a collaborative programme, but comes to the UK in the final year Instance.EXCHANGE should not be changed:

LOCSDY STULOAD EXCHANGE FUNDCODE
Year 1 S 0 Z 2
Year 2 S 0 Z 2
Year 3 X 100 Z 2
Quality rules
Quality rules relating to this field are displayed here.
Reason required

To identify students involved in specific exchange or visiting programmes.

Part of
Field length1
Minimum occurrences0
Maximum occurrences1
Schema components
Element: EXCHANGE
OwnerHESA
Version1.3
Date modified2011-04-28
Change management notesBusiness rule 3 updated for the addition of EXCHANGE = Y to the coding frame. Business rule 6 updated for the addition of Instance.EXCHANGE = Z to the coding frame. Guidance on Collaborative Programmes updated, extensive revisions made.

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