Estates Management record 2012/13 - Building condition assessment conditionConditionAssessmentDefinition
Estates Management record 2012/13
Fields required from institutions in Northern Ireland
Building condition assessment condition
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The fields in this entity contain data about building condition definition.
|England Northern Ireland Scotland Wales
All higher education institutions (HEIs).
Report the percentage of Total GIA (excluding commercial space) which falls under the following headings:
Condition A - As new condition - Typically features one or more of the following:
Condition B - Sound, operationally safe, and exhibiting only minor deterioration - Typically features one or more of the following:
Condition C - Operational but major repair or replacement needed in the short to medium-term (generally 3 years) - Typically features one or more of the following:
Condition D - Inoperable or serious risk of major failure or breakdown - Typically features one or more of the following:
The assessment should also relate to current year condition and state. Thus, if the building is currently assessed as condition C but the HEI is aware that it will soon change to condition D, it should still be assessed as condition C. Furthermore, a building which is undergoing refurbishment should be reported as the condition it is in as at the end of the HESA reporting period.
Building condition assessment updates should be undertaken annually. A full condition survey should be carried out regularly (no more than a 5 year cycle) by an appropriately qualified and experienced professional (e.g. a specialist in condition surveys and legislative compliance who may be either in-house or an external consultant). Should the survey data not be up to date, the data should be returned as estimated. Any data returned must be supportable by audit.
Figures are required for both the residential and non-residential estate for each of the five conditions. It is expected that institutions carry out assessment of condition on a building by building basis.
Good practice methodology
The following methodology is provided as an example of best practice in carrying out building condition assessment; it is not a requirement that this method is used. However, it is expected that the assessment will be undertaken by an appropriately qualified and experienced professional using an objective assessment methodology.
Each building can be given a condition grade based on the relationship between repair and rebuilding costs as follows:
X=R / IRV where R= net cost of all currently identified repairs at the point of the annual assessment update, and IRV = net replacement value of the building, based upon its current function (using BCIS published data). Repair costs should include those associated with ensuring legislative compliance (see Current cost of legislative compliance). To ensure comparability, both repair costs and rebuilding costs should be net, i.e. excluding all associated professional fees, statutory fees, contingencies and VAT etc. and should be at present day values, excluding inflation.
As a general guide, where X is:
The proportion of the overall estate which falls into each of the condition categories should be calculated by floor area.
Quality rules relating to this entity are displayed here.
|Change management notes
|Additional guidance added to the Notes section, clarifying that HEIs should conduct an assessment of condition on a building by building basis and how to treat survey data that is not up to date.
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