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Estates Management record 2012/13 - Security costsSecurityCosts

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Estates Management record 2012/13

Fields required from institutions in Northern Ireland

Security costs

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Short nameSecurityCosts

The fields in this entity contain data about security costs.

Applicable toEngland Northern Ireland Scotland Wales

All higher education institutions (HEIs).


The annual net revenue cost of securing the premise.

Exclude costs relating to commercial space.

Security incorporates the costs of security contractors and employed staff as well as the regular costs associated with the maintenance of systems (usually in the form of a maintenance contract). Maintenance costs of intruder detection systems such as alarms, detectors, central control and CCTV should be included. Include access control systems, badges/identity cards, access control readers, access control passes, access gates/huts, vehicular access control, uniforms, communication equipment, Tannoys, loudspeakers, special lighting (both temporary and permanent), security fences and temporary barriers and road blocks. (Costs may need to be re-assigned or apportioned between this definition and Repairs and maintenance costs).

Costs for staff that carry out both security and porterage duties should be apportioned based on FTE.

Exclude complete or partial renewal of systems due to disrepair. Any expenditure incurred as a result of a security breach should be recorded against the relevant category (e.g. Repairs and maintenance costs).

Mandatory for
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Element: SecurityCosts
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Date modified2013-01-18
Change management notesAdditional guidance added to the Notes section, clarifying that costs for staff that carryout both security and porterage duties should be apportioned based on FTE.

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