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Initial Teacher Training In-Year Record 2013/14 - Forenames

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Initial Teacher Training In-Year Record 2013/14

Fields required from institutions in England

Forenames


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Typefield
Short nameFNAMES
Description

This field records the forenames of the student.

Applicable toEngland
Coverage

All students

Notes

This field is identical to the Student.FNAMES field in the Student record, with the additional requirement that as this field will be used to create the student's NCTL record it should contain the student's legal forenames.

In cases where the student does not split their name between family and forenames, the whole name should be entered in Student.SURNAME and an empty element should be returned with the ReasonForNull attribute set to 9 (not applicable), i.e:

           <FNAMES ReasonForNull="9"></FNAMES>

This information is available from UCAS and GTTR.

The field length has been set to 100 characters to align this field with the ISB Aligned Data Definitions.

Valid characters

The question of valid characters is significant in this field since many names include characters with accents and other diacritics that are not supported by the standard ASCII characterset. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the HESA record.

  • The general policy is to support all Latin-based characters for names, addresses and general text fields, but not non-Latin characters.
  • All Unicode code charts for Latin characters are supported. These are Basic Latin (excluding the C0 control characters), Latin-1 (excluding the C1 control characters), Latin Extended A, Latin Extended B and Latin Extended Additional. This set corresponds to Unicode code points U+0020 to U+007E, U+00A0 to U+024F and U+IE00 to U+IEFF.
  • Schemas are built in such a way that an individual project can further restrict the set if required.

The character set chosen will support Welsh and Gaelic languages as well as all European and most other languages using a Latin-based character set.

The Unicode charts that list each of the characters in this range can be found on the Unicode web site. The specific sets that are defined here are shown in the following PDF documents:

Files must be encoded with UTF-8 and schema validation will be in place to ensure this. Institutions must specify the encoding used in their XML files in the first line of the file (i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files are actually saved with that encoding. If XML files are edited with some text editors and the encoding is not specified or does not match the actual file encoding, there may be problems when submitting these files for validation.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To facilitate HESA checking data with institutions and for Statutory Customers to link student records collected by HESA for statistical purposes.

Part of
Field length100
Minimum occurrences1
Maximum occurrences1
Schema components
Element: FNAMES
Based on07051.Student.FNAMES 1.1
OwnerISB Aligned Data Definitions
Version1.0

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