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Initial Teacher Training In-Year Record 2010/11

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Initial Teacher Training In-Year Record 2013/14

Timescales for data collection


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Version 1.0 Produced 2013-04-30

The details of students on an ITT course need to be forwarded to the National College for Teaching and Leadership (NCTL) for the purpose of allocating a Teacher Reference Number (TRN). Data for all NCTL-funded ITT provision must be provided as a first submission by 1st October 2013, and should be finalised by the 2nd Wednesday in October. HEIs can, with NCTL permission, update this information until the 4th Wednesday in October and it is on this date that the final download of data will be taken by the NCTL. NCTL will use this data to create the Trainee Numbers Census. Timings for the QTS and Induction division of the NCTL are very much dependent on the start date of the individual student on the course and could be anytime in the reporting period 01 August 2013 - 31 July 2014. As there are likely to be many commencement dates HESA will not be monitoring or chasing up individual submissions.

Timescales summary table

02 September 2013 Data collection system opens
01 October 2013 Deadline for first submission of data to NCTL
9 October 2013 (2nd Wednesday) NCTL census date
11 October 2013 Finalised data submission required
01 October - 23 October 2013 (4th Wednesday) NCTL data quality checking period
23 October 2013 (4th Wednesday of October) NCTL final return deadline (available with NCTL permission)
July 2014 NCTL Forecast Update
31 July 2014 End of the reporting period

In order to be accepted by HESA, data must pass HESA validation checks. Institutions are encouraged to test their data locally using the validation kits made available by HESA before submitting data to the collection. Data which fails validation will not be considered to have been returned to the Agency.

Timeline summary diagram



Contact Liaison by email or on 01242 211144.