Institution profile record 2014/15 - Academic cost centre
Institution profile record 2014/15
Fields required from institutions in England
Academic cost centre
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This field describes the cost centres of higher education provider (HEP).
|England Northern Ireland Scotland Wales
Compulsory for higher education providers (HEPs) in England. Compulsory for all HEPs in Wales, Scotland and Northern Ireland that choose return the academic department to cost centre mapping. Not required for HEPs in Wales, Scotland and Northern Ireland that choose not to return the mapping.
|Valid entries and labels
For the purposes of the Institution profile record, assigning departments to academic cost centres should be done on the basis of the full-time equivalence of academic staff, rather than that of student numbers. This is consistent with the HEFCE guidance issued to HEPs in England in their previous allocation exercise.
HEFCE established five fundamental criteria for grouping departments into cost centres, which are as follows:
Cost centres should comprise groups of staff whose attributes and activities collectively satisfy all the above criteria.
It is recognised that exceptionally some members of academic staff will be allocated across multiple cost centres, and that consequently, assigning a department to a cost centre or cost centres will be based on an estimate of staff full-time equivalences across cost centres. It is emphasized, however, that the proportions of departments allocated to cost centres should sum to 100% across the record.
When taking decisions about the attribution of staff to academic cost centres, consideration should be given to the correspondence with the HESA Finance record.
It is not expected that a HEP will have activity in all academic cost centres.
For those HEPs in Wales, Scotland and Northern Ireland wishing to make a return of academic department to cost centre mappings, the minimum requirement for such a return is that for each mapping, the fields AcademicCostCentres.ACCENTRE, AcademicCostCentres.DEPARTMENT, AcademicCostCentres.PROPACC and AcademicCostCentres.PROPDEPT must all be returned.
Academic cost centre data returned in the Cyy041 collection will be incorporated into COMMIT-stage quality rules for the Cyy051 Student, Cyy025 Staff and Cyy031 FSR with HE-BCI returns. It is recommended that colleagues responsible for the Institution profile record liaise with those responsible for these other collections, to ensure all required cost centres are returned.
Quality rules to follow
To record cost centres.
Data type: ACCENTRECodeContentType
|Change management notes
|Coverage statement changed from '...Compulsory for all institutions in Wales, Scotland and Northern Ireland that choose to make a return. Not required for institutions in Wales, Scotland and Northern Ireland that choose not to make a return' to '...Compulsory for all institutions in Wales, Scotland and Northern Ireland that choose to return the academic department to cost centre mapping. Not required for institutions in Wales, Scotland and Northern Ireland that choose not to return the mapping' in order to more clearly state the requirement for this field.
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